Administration Assistant

3 weeks ago

Willingdon Heights, Canada TIDES Consulting Ltd. Full time

A young engineering firm is looking for a Part-Time Administrative Assistant.

S/He will support the company with a variety of administrative functions, ensuring corporate standards for quality and format are followed in all project documentation and correspondence, appropriate network and paper filing procedures are upheld and consistently meeting project deadlines. Work as project administrator as it may need. Providing exceptional customer service to external clients.

Specific Responsibilities Include:

- Screen incoming telephone calls and receive visitors;
- Prepare correspondence, reports, presentations, and spreadsheets;
- Exercise discretion, sound judgement and diplomacy in all communication;
- A/R invoices, collections and receipts,
- Contact potential client and track project leads
- Act as QA-QC coordinator to ensure all quality control measures are being followed for a certain project;
- May run project and time reports for managers and highlight action areas for managers.
- Education:

- Degree in business administration/accounting.

Qualifications:

- 2+ years’ experience in an administrative capacity.
- Highly organized and able to work in a dynamic atmosphere.
- Exceptional computer skills including high level of proficiency in Microsoft office (Word, PowerPoint, Outlook, Excel, Access)
- Excellent interpersonal skills; a person who listens well, respects diversity of opinions and has an open, clear and succinct communication style.
- Effective organizational and time management skills in handling multiple projects, performing a variety of tasks, and meeting required deadlines.
- Ability to represent the company to the staff, clients and community by ensuring the best image is presented.
- Able to take on new/additional roles and responsibilities on a pro-active basis.
- Fluent in English.
- Second Asian language is an asset.

This job is expected to be 15-20 hours per week.

**Job Types**: Full-time, Part-time, Casual

**Salary**: $15.65-$20.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 4 hour shift

Ability to commute/relocate:

- Willingdon Heights, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (preferred)

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