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Accounting/office Adminstrator

7 months ago

Aurora, Canada JANA Corporation Full time

JANA has a progressive culture of personal and professional growth. With a vested interest in each employee’s professional growth and continuous improvement as an individual, JANA supports professional development, continuous education, industry participation and technical accreditations. Other Perks that come with joining the JANA Family include:

- High-energy Collaborative Environment: JANA combines the energy of a start-up software organization with the discipline of a precision engineering firm.
- Regular Social Events: Join the entire JANA Team for fun online Social Events like our Weekly Kahoot and Beer Clubeven an Easter Egg Hunt We also like to get together for in-person events such as our Annual Birthday Bonspiel, Ice Cream Parties, Holiday events, and our annual Company Picnic
- Best-in-Class Benefits: JANA offers all employees a comprehensive benefits package including Medical, Dental, Vision, Life Insurance, AD&D, Disability coverage, as well as our great Wellness Benefit JANA also provides employees with the opportunity to get support with mental wellness, through our great Employee Assistance Program.
- Giving Back: JANA is dedicated to giving back to our community. We hold an annual food drive for the Aurora Foodbank and have become one of their top contributors
- JANA promotes a healthy work-life balance: Through our comprehensive vacation program, floater days, and a hybrid work environment, JANA employees are able to take time to rest and rejuvenate

JANA’s Accounting Administrator is an enthusiastic, creative and meticulous individual, with a passion for people and drive for details. You will support JANA’s Finance Teams and HR, with a focus on Accounts Payables, Receivables, Payroll support, Benefits administration, HR and Recruitment support. You will manage personnel files, perform compliance audits, and maintain employee information in the Payroll, Benefits, and HRIS systems.

With an energetic personality and a love of process, you are comfortable wearing many hats and are unafraid of new challenges. The Accounting Administrator reports to the Controller.

**Responsibilities**:

- Setting up, running, and reconciling semi-monthly Payroll for 200+ employees, including adjustment entries, and yearend processing.
- Processes New Hires, Employee Changes, and Separations in the Payroll, Benefits and HRIS systems. Updates Payroll (ADP) system with changes in job title, salary, department, division, corresponding to changes made in HRIS system.
- Prepare and disburse invoices to customers.
- Enters invoices and expenses reimbursements into the accounting system.
- Records cash receipts and makes bank deposits.
- Ability to come into the office to pick up mail and cheques
- Manage office facilities, able to come in and call maintenance if needed
- Hand off office access cards if needed
- Prepares and completes timely cheque runs, including wires and EFT payments.
- Provides HR administrative support and additional support to Finance team.
- Drafting of employee offers, contracts, and other employee change-related documentation.
- Maintains Personnel Files, runs data checks to ensure all records are accurate
- Serves as a point of contact for any Benefits-related requests.
- Responds to general questions from employees and ensures issues are answered in a timely manner, or escalated as required.
- Responds to employment verification requests and provides employee letters and supporting documentation.
- Completes special projects/other duties as assigned.

Required Skills & Experience
- Undergraduate degree, preferably in Business, Human Resources, Administration or equivalent.
- Knowledge or experience with full-cycle bookkeeping.
- Experience with QuickBooks or NetSuite, an asset.
- Proven ability to work in a fast paced and deadline-driven environment, managing conflicting priorities.
- Meticulous, self-motivated, able to work independently as well as part of a service-oriented team.
- Exceptional written and verbal communication skills.
- Experience with ADP WorkforceNow is an asset
- Demonstrated professionalism in dealing with highly sensitive and confidential issues and individuals at all levels of the corporation.
- Excellent MS Office skills - MS Excel, Word, PowerPoint, Access, and experience with HRIS systems.
- A team player with a positive attitude, setting high standards for personal achievement and encouraging the JANA Team as a whole.
- Able to come into the office if needed, must be local to Aurora or surrounding towns