Administrative Assistant Ii, Home Support

2 weeks ago

London, Canada VON Canada (Ontario) Full time

**Requisition Details**:
Employment Status: Regular, Full Time (1.0 FTE)
Program Name: Home Support
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On Call: No

**Job Summary**:

- The Administrative Assistant II provides scheduling/administrative support to their direct report, oversees office administration and maintains a high level of confidentiality in all aspects of the position.

**Key Responsibilities**:

- Performs administrative support for the Senior Management Team.
- Provides Administrative support to community corporations where required
- Manages and maintains the calendars, schedules, appointments and travel arrangements for direct reports.
- Liaises with the Admin III or alternate to cascade priority requests to the respective leadership team members.
- Completes timesheets for all designated groups.
- Responds to and/or drafts communications to internal and external stakeholders, both written and oral, on behalf of their direct report.
- Documents and populates briefing notes and reports for their direct report..
- Pulls/coordinates/reports KPI data for review with their direct report..
- Assists management with the maintenance of confidential files such as performance review meetings and files.
- Arranges and coordinates meetings, including leadership meetings, and other events.
- Prepares agendas, record minutes and circulates appropriately in a timely manner, ensuring attention to detail and accuracy.
- Organizes and maintains lists (e.g. vendor, staff distribution lists), filing and archive systems for documents, reference materials, contracts and other materials, in both paper and digital formats, ensuring confidentiality and retrieval of all materials.
- Maintains service provider specialty certificates ensuring all appropriate documentation is preserved and tracked.
- Processes invoices and accounts receivable, allocating to appropriate cost centres, and follow-up as required to ensure accuracy.
- Organizes petty cash and Visa reports for regional leadership. This includes holding relevant money, attaining manager signatures, and completing weekly reconciliation.
- Ensures equipment is operational, troubleshoots and facilitates the repair of on-site equipment as needed and ensures equipment and purchased services meet operational needs.
- May be responsible to maintain office space plan, liaising with the landlord for storage and space changes and setting up new employees in the office.
- May be assigned as the primary contact for all building issues, including building leases, maintenance, security, access and the leasing of office equipment.
- May be assigned as primary liaison for IT within the office (e.g. assigning cell phones, laptops in consultation with IT).
- Supports both general and technical process onboarding of new front-line staff arranging all necessary logistics
- Supports the off boarding of employees by arranging exit interviews and removing employee information as required.
- Supports site with systems outages and emergency response
- Ensures site adherence to appropriate internal administrative processes (appropriate signatures, cascading of authority)
- Coordinates site-wide initiatives
- Performs all other duties as assigned.

**Common Responsibilities**:

- Promotes the goals and values of VON and their role as an integrated community care provider
- Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
- Abides by all VON policies and work practices
- Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role
- Works in collaboration with other staff in a team approach to service delivery

**External and Internal Relationships**:

- Interacts frequently with the leadership team to obtain and provide information, often of a confidential nature.
- Engages with outside vendors and service providers to acquire and maintain equipment.
- Interacts with the department of health, health authorities or continuing care agencies.
- Maintaining relationships and provides supporting documents to funders and other stakeholders as required.

**Education, Designations and Experience**:

- Post-secondary education in relevant field or equivalent education and experience.
- Minimum of one year of relevant administrative support experience in fast-paced office setting and experience working in a health care environment.
- Demonstrated experience and success in managing small projects.
- Experience in supporting Human Resources Management administratively is a strong asset.
- Demonstrated experience writing reports, correspondences and other communication pieces.

**Skill Requirements**:

- Proficiency in Windows OS and MS Office Suite progra

  • Administrative Assistant Ii

    4 days ago

    London, Canada University Hospital Full time

    **Posting Period**: Open: March 2, 2024 Deadline: March 15, 2024 Non-Union **Department Name**: **Physician Executive, Dentistry** Reporting to the Director, Medical Affairs, the Administrative Assistant II - Program provides administrative support to Dr. Shimizu, Physician Executive, Dentistry, as well as is accountable for the coordination of a range...

  • Administrative Assistant Ii

    2 days ago

    London, Canada Victoria Hospital Full time

    **Posting Period**: Open: February 6th, 2024 Deadline: February 12th, 2024 Non-Union **Department Name**: **Health Equity, Inclusion & Accessibility** Reporting to the Coordinator, Administrative Services, the Administrative Assistant II - Program provides administrative support to the Director of the program, as well as is accountable for the...

  • Surgical Assistant

    5 days ago

    London, Canada Dr. Nicholas Hogg Full time

    Job Overview: We are seeking a Surgical Assistant (CDA II) to join our Oral and Maxillofacial surgery team. As a Surgical Assistant, you will work closely with the surgeon and other healthcare professionals to provide support during surgical procedures. Your role will involve assisting with patient care, maintaining a sterile environment, sterilization of...

  • Manager, Home and Community Care

    2 weeks ago

    London, Canada Home and Community Care Support Services Full time

    **Job Description**: Home and Community Care Support Services South West is seeking a **Manager, Home and Community Care for our Chronic Community Portfolio**! Opportunity Summary: As a member of the Home and Community Care Team, the Manager, Home and Community Care is responsible for managing daily operations to ensure that effective and efficient...

  • Manager, Home and Community Care

    23 hours ago

    London, Canada Home and Community Care Support Services Full time

    **Job Description**: Home and Community Care Support Services South West is seeking a **Manager of Home and Community Care** **for our **Complex/Palliative portfolio**! Opportunity Summary: Home and Community Care Support Services South West is seeking an accomplished leader to the role of Manager, Home and Community Care for the London region. As a member...

  • Administrative Partner Ii

    24 hours ago

    London, Canada Victoria Hospital Full time

    **Posting Period**: Open: May 1, 2024 Deadline: May 7, 2024 Non-Union **Department Name**: **Health Sector Partnerships** Reporting to the Coordinator, Administrative Services, the Administrative Partner II - Program provides administrative support to the Leader of program/s, as well as is accountable for the coordination of a range of initiatives. The...

  • Customer Support Assistant

    2 days ago

    London, Canada The Children's Aid Society of London & Middlesex Full time

    **J O B P R O F I L E** **CUSTOMER SUPPORT ASSISTANT** **SUMMARY** **_Core Competencies _** Reporting to the Supervisor, Facilities and Administrative Services, the Customer Support Assistant oversees the - _I am Knowledgeable about Child Welfare _ distribution of incoming/outgoing correspondence, - Service and the Strategic Directives of the _maintains...

  • Human Resources Business Partner

    23 hours ago

    London, Canada Home and Community Care Support Services Full time

    **Job Description**: - Central West Local Health Integration Network (LHIN) currently operating under the business name Home and Community Care Support Services Central West is seeking a - **Regular Full-Time Human Resources Business Partner **to join the team to support the implementation of people strategies that drive organizational results to attract...

  • Administrative Assistant, Dearness Services

    2 days ago

    London, Canada City of London Full time

    Job Close Date: Feb 19, 2024**File Number**:881 **Service Area**: Social and Health Development **Division**: Long-Term Care **Employee Group**: Mgmt Non Union **Job Type**: Full-Time Permanent **Number of Openings**: 1 **Summary of Duties**: Reporting to the Director, Long Term Care, the Administrative Assistant, provides a wide variety of confidential...

  • Program Assistant Ii

    7 days ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Complex/palliative Care Coordinator

    23 hours ago

    London, Canada Home and Community Care Support Services Full time

    **Job Description**: Home and Community Care Support Services South West is seeking **Complex Care Coordinators**! What is a Care Coordinator? Care Coordinators are clinicians who utilize knowledge, skills, and judgement from diverse bodies of research to provide patients with safe, compassionate, and evidence-informed care. They are expert assessors of...

  • Administrative Support

    2 days ago

    London, Canada HARRISON PENSA Full time

    Harrison Pensa is hiring Administrative Support on a temporary (6 month) contract to join our Administration Team. This role will provide support for all administrative tasks and allow you to contribute to the overall efficiency of the Firm. **Key Responsibilities** - Opening, closing and covering reception two days per week (Thursday/Friday); - Assisting...

  • Complex/palliative Care Coordinator

    1 week ago

    London, Canada Home and Community Care Support Services Full time

    **Job Description**: Home and Community Care Support Services South West is seeking **Complex Care Coordinators**! What is a Care Coordinator? Care Coordinators are clinicians who utilize knowledge, skills, and judgement from diverse bodies of research to provide patients with safe, compassionate, and evidence-informed care. They are expert assessors of...

  • Client Services Coordinator

    7 days ago

    London, Canada Lending Hand Home care Full time

    **Part Time Client Services Coordinator - Hybrid** The Client Services Coordinator is responsible for fostering a strong relationship between Lending Hand Home Care and its clients, their families and our caregivers. This is achieved by efficiently providing administrative support and coordinating client schedules with a friendly, enthusiastic and...

  • Administrative Assistant Iv

    2 days ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Care Coordinator

    4 days ago

    London, Canada Home and Community Care Support Services Full time

    **Job Description**: Home and Community Care Support Services South West is seeking **Complex Care Coordinators**! What is a Care Coordinator? Care Coordinators are clinicians who utilize knowledge, skills, and judgement from diverse bodies of research to provide patients with safe, compassionate, and evidence-informed care. They are expert assessors of...

  • Financial Assistant Ii

    4 days ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    4 days ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Clinical Auditor and Practice Consultant

    2 days ago

    London, Canada Home and Community Care Support Services Full time

    **Job Description**: Home and Community Care Support Services South West is seeking a **Clinical Auditor and Practice Consultant**! Opportunity Summary: The Clinical Auditor and Practice Consultant provides leadership in Professional Practice within Home and Community Care Support Services (HCCSS) South West. The role acts as a resource for internal and...

  • Psw or Hca Certified Caregiver

    2 days ago

    London, Canada Home Star (In-Home Health Care) Full time

    Job Title: In-Home Caregiver (Certified PSW or HCA) Location: London and surrounding area **Job Type**: Part-time **Salary**: $17.50 - $21.00 per hour (depending on experience) Company: Home Star Service Inc. (In-Home Health Care) We at Home Star Service Inc. (In-Home Health Care) are dedicated to guiding our clients home to better health. We are...