Administrative Assistant

1 week ago

Greater Sudbury, Canada Ministry of Mines Full time

Effective January 1st, 2024 the salary range for this position is $28.14 to $32.82 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined

Positions available:

- 1 permanent full-time position with the Mineral Development Branch
- 1 permanent full-time position with the Information and Lands Branch
- 1 temporary full-time position for up to 12 months with possibility of extension with the Indigenous Consultation and Partnerships Branch
- 1 temporary full-time position for up to 12 months with possibility of extension with the Strategic Services Branch
- 1 temporary full-time position for up to 6 months with possibility of extension with the Ontario Geological Survey.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the **OPS Anti-Racism Policy** and the **OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's **Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: In this role, you will:

- provide administrative services and support to the Director and branch staff
- facilitate the flow of correspondence for the Branch including tracking, expediting, processing and transmitting documents
- coordinate and organize meeting and travel arrangements
- maintain a confidential electronic filing system
- provide executive administrative services including tracking requests and timelines, producing and processing a variety of sensitive and/or confidential documents.
- arrange and take minutes at branch meetings

**How do I qualify?**:
**Administrative Knowledge and Organizational Skills**:

- You demonstrate knowledge and experience of office administrative practices, procedures, and quality standards.
- You are able to facilitate the flow of required documents and priority requests including tracking, expediting, processing and transmitting signed documents within established parameters.
- You have knowledge and skills in financial analysis and reporting to provide support with the branch operational budget.
- You have arithmetic skills to reconcile expense claims, invoices and monthly statements/reports.
- You have organizational and time management skills to prioritize and organize work to meet tight deadlines with mínimal supervision.

**Judgement, Analytical and Problem-Solving Skills**:

- You demonstrate good analytical skills and sound judgment when coordinating and responding to information requests, tasks, or situations.
- You have problem-solving skills to identify and resolve discrepancies or problems relating to such items as data base accuracy, travel claims or invoices.
- You are able to determine what matters are urgent and should be given priority when performing a variety of different tasks with conflicting deadlines.

**Communication and Interpersonal Skills**:

- You have excellent oral communication and interpersonal skills to interact tactfully and diplomatically with internal and external partners, and appropriately handle sensitive and confidential information.

**Computer Skills**:

- You are proficient with computers and word processing to prepare documents using a variety of software.

**Additional Information**:
**Address**:

- 2 English Temporary, duration up to 12 months, 933 Ramsey Lake Rd, Sudbury, North Region
- 2 English Permanent, 933 Ramsey Lake Rd, Sudbury, North Region
- 1 English Temporary, duration up to 6 months, 933 Ramsey Lake Rd, Sudbury, North Region

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions
- **Schedule**:

- 3.7**Category**:

- Administrative and Support Services**Posted on**:

- Wednesday, May 1, 2024**Note**:

- E-MN-213911/24(5)

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