Receptionist/hr Assistant

6 months ago

Leamington, Canada Nature Fresh Farms Inc Full time

Nature Fresh Farms is a Leamington-based greenhouse company with facilities in Leamington, ON and Delta, OH as well as Laredo, TX. Our company and its innovative, dynamic team are expanding every day, growing new plant varieties, and introducing cutting-edge ideas and practices to the fresh produce industry. However, at Nature Fresh, we don’t just grow plants - we also grow people. Our team is passionate about bringing the highest quality products to consumers, but it is also committed to creating an inspiring, diverse, and team-oriented workplace environment that everyone can enjoy. Nature Fresh Farms is a recognized leader within the greenhouse farming industry - join our team and help us continue to grow

We are currently looking to fill a **12-month contract position** for a Receptionist for our Human Resources Department at our Leamington, ON location.

**Job Specific Duties**
- Greet and welcome guests, visitors, and vendors as soon as they arrive and directing them to the appropriate person or department and/or assist in addressing any inquiries they may have (when applicable).
- Pick up, receive, sort, and distribute mail/deliveries and forward them to the appropriate department.
- Preparing outgoing mail and preparing packages for shipment for UPS and/or Purolator.
- Ordering and distributing office supply orders and keeping inventory of stock.
- General office and administrative duties as assigned. This may include general filing, keeping the contact list up to date, running errands, data entry, sending packages etc.
- Assist with recruitment; sorting, phone screening, filing, and tracking applicants.
- Assist with company events i.e., Annual Picnic, Christmas Party, Employee Appreciation Event etc.
- Prepare and distribute employee gifts: Baby and Bereavement. Order supplies and arrange embroidery when stock is running low.
- General housekeeping of boardrooms, kitchen, and public areas.
- Assists with Priva Labour Program by acting as a float when administrators are off or if an administrator needs assistance due to heavy workload.
- Reviewing employee work and productivity data inputs every day to ensure information is correct.
- Ensuring work activities, locations, containers etc. with Priva are entered correctly. Following up with managers and supervisors to confirm any discrepancies and correcting as agreed.
- Overseeing work activities on a weekly basis and ensuring they are appropriate/accurate for the particular season
- Must comply with all Health and Safety, Food Safety, Bio Security, and Nature Fresh Policies and Procedures.
- This job description highlights the main components but is not inclusive of other activities that may be required.

**Qualifications**
- Certificate in Office Administration would be an asset.
- Previous experience as a receptionist would be an asset.
- Friendly professional demeanor with the ability to communicate with all visitors, vendors, and employees at all levels.
- Multi-tasking, organization and attention to detail are essential.
- Must be able to effectively follow and give directions.
- A high degree of confidentiality and integrity regarding Company related matters.
- Able to navigate the internet to locate and verify requested supplies.
- Must be comfortable meeting deadlines and working at a fast pace.
- Valid Ontario driver’s license and use of personal vehicle are required.

**Working Conditions**
- Office setting
- walking, sitting, and standing throughout the day.
- Full time hours Monday-Friday 8:00 AM - 5:00 PM. May be required to work after hours, holidays and Saturdays as needed.
- Local travel required from the various NFF locations, post office etc.

**Physical Requirements**
- The day may consist of walking, bending, crouching, sitting, and stretching throughout the day.

**Salary**
- Based on experience

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