Assistant Property Manager

6 months ago

Dorval, Canada Realterm Full time

Realterm is a real estate operator whose employees have a track record of capitalizing on durable insights into the supply and demand of real assets through the global supply chain. Realterm seeks to build and invest in value-added business platforms that have a proprietary position in their markets, source investments with favorable supply/demand dynamics and bring intense focus to operating results.

Realterm offers several career fields such as Accounting, Leasing, Construction and Property Management that make working here unique, challenging, stimulating, and rewarding. With offices in Amsterdam, Annapolis, Houston, Chicago, Los Angeles, Montreal, Mumbai, New York and Singapore you are empowered to take your career where you want it to go.

Summary
Provide assistance to the Property Managers with all on-site operations and achieving property financial and operational objectives of the assigned region.

Essential

**Responsibilities**:

- Prepare service, project and construction contracts
- Assist in preparing requests for proposals and schedules for construction projects.
- Assist in selection of vendors and contractors, negotiation of service agreements, monitoring of vendor performance and manage contract renewals
- Work with Property Managers on tenant improvements, move-ins and move-outs and capital projects
- Assist in recording property inspections
- Build and maintain positive relationships with tenants, vendors and contractors
- Field tenant complaints, dispatch to vendors and follow-up on performance
- Perform initial review and coding of vendor invoices
- Prepare and track utility billings to be invoiced back to tenants.
- Support department on accounts payable research and follow up
- Assist in preparation of owner reports, variance analyses and operating budgets
- Ensure vendor and tenant compliance with insurance requirements
- Assist in the maintenance and tracking of certificates of insurance
- Manage tenant and vendor information database
- Develop and maintain management information books for each property
- Maintain department file organization and construction files including contracts, approvals, insurance verification, construction bids and lien releases
- Provide back-up support for Leasing Assistant
- Input and follow up on service tickets entered into the work order system.
- Assist Property Managers with property acquisition transition process
- Interface with Leasing on implementation of new and renewed leases
- Perform special ad hoc research projects

Competencies
Realterm Competencies
Accountability
Character, Trust, Integrity
Planning, Decision-Making & Initiative
Development & Learning
Collaboration, Communication & Teamwork

**Qualifications**:

- Advanced business mathematical and writing skills.
- At least three years of commercial real estate or equivalent experience.
- High level of proficiency in Microsoft Excel, Word and Outlook.
- Experience with Yardi property management software is a plus

Education and/or Experience
- Bachelor’s degree or equivalent experience
- 2-3 years experience in property coordination

Work Environment
The position will work in a general office setting and may require travel, up to 20% of time annually, to remote office locations based on organizational/business needs.

Physical Demands
Must be able to remain in a stationary position for the majority of the workday, sitting at a desk, consistently operating a computer. The person in this position must be able to access file cabinets and office machinery (to include a computer, copier, and fax machine). On occasion, may need to lift boxes of up to 40 lbs.

Realterm is an equal opportunity employer, as we value and respect diversity. We encourage diversity in ideas, opinions, experiences and identities. We do not discriminate in our employment practices based upon protected class, to include race, color, religion, sex, national origin, age, disability or genetic information.

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