Project Coordinator

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:08/16/2023
**Req ID**: 33457
**Faculty/Division**: UofT Scarborough
**Department**: UTSC:Ofc of Vice-PrinResearch&Innovation
**Campus**: University of Toronto Scarborough (UTSC)
**Position Number**: 00054997

**About us**:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The University of Toronto Scarborough is a place where diversity fuels innovation. As part of the University of Toronto, Canada's leading research university and one of the top research universities in the world, conducting cutting-edge, world-class research is part of the University of Toronto Scarborough’s (UTSC) DNA. The Office of the Vice-Principal, Research & Innovation is responsible for enhancing the overall research profile of UTSC locally, nationally and internationally.

**Your opportunity**:
**Your responsibilities will include**:

- Acting as the first point of contact and resolving issues within the scope of the role and escalating problems as required
- Coordinating tasks for projects and other strategic initiatives with stakeholders
- Determining logístical details and activities for events and/or programming
- Collating and organizing materials and data for various reports
- Maintaining information on digital platforms
- Maintaining filing system; scanning, filing and copying documents.
- Processing accounts receivable according to the University Guide to Financial Management

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three (3) years of relevant work experience in project coordination, administration support and event management, preferably in a large post-secondary institution.
- Demonstrated experience in administering multiple projects and tasks simultaneously including coordinating scope of projects and administering the life cycle from conceptualization to completion.
- Experience supporting working groups and committees, including minute taking and drafting agendas
- Demonstrated experience creating, writing, and editing content and correspondence
- Demonstrated experience planning and executing events
- Demonstrated experience in filing systems and records management
- Must demonstrate strong personal initiative; tact and good judgment and ability to successfully meet deadlines
- Must be a team player with the ability to develop and maintain effective working relationships with a diverse population of students, staff, faculty and external stakeholders
- Excellent oral and written communication skills
- Strong organizational skills and proven attention-to-detail with a demonstrated commitment to accuracy
- Results-oriented with strong time-management and problem-solving skills with the ability to make effective decisions and set priorities to meet tight deadlines in a fast-paced, dynamic environment
- Ability to maintain confidentiality for sensitive and/or confidential matters
- Must show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

**Assets (Nonessential)**:

- Knowledge of University of Toronto policies and governance

**To be successful in this role you will be**:

- Accountable
- Communicator
- Efficient
- Problem solver
- Self-directed
- Team player

**Note**: Please note this is a **2 year Term position ending in August 2025**, with a possibility of extension. A copy of the full job description is available upon request from the UTSC HR Office.

**Closing Date**: 08/24/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial

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