Administrative Assistant/program Clerk, Pharmacy

2 weeks ago

Vancouver, Canada Fraser Health Full time

Why Fraser Health?:
Are you motivated to join a dedicated team of health care providers in this dynamic and rewarding role? Are you interested in a career where you can make an impact on the well-being of others?

**Get to know Lower Mainland Pharmacy Services**:
We are a collaboration of four premier health employers Fraser Health, Provincial Health Services, Providence and Vancouver Coastal Health and provide an integrated approach to pharmaceutical care and service excellence patients, residents and clients committed to investing in your professional development in building an environment where you can advance your career.

**Position Highlights**:
We currently have an exciting **Full Time** opportunity for an **Administrative Assistant/Program Clerk** to join our team at the **Downtown Community Health Clinic** located in **Vancouver, BC**.

Effective October 26th, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

**If this sounds like the perfect role for you, here’s why we believe you should apply**:

- A career that offers you the opportunity to work in a fast growing and exciting organization with professionals who are eminent in their respective fields.
- Competitive salary package, including comprehensive health benefits coverage.

Our pharmacy team always aspires to improve and achieve the best possible care for our patients and improve their quality of life.

We aim to build an environment where you love the work you do, the place where you work, and the people around you. From the financial advisor handling our health care resources, to the IT professional enabling life-saving data, to the nurse and physician on the front line of patient care, everyone plays a role in the care continuum. Together, we build outstanding workplaces.

**One team, best pharmacy care, better lives.**

Detailed Overview:
Performs staffing duties including preparing and adjusting staff rotations and allocating and calling in relief staff to fill vacancies for assigned site(s) in accordance with applicable collective agreements. Makes arrangements for relief staff by receiving calls and making any necessary calculations to determine availability of existing staff according to established procedures utilizing a computerized staff scheduling system. Processes requests such as vacation, leave of absence, termination and maternity and parental leave, maintains timekeeping records utilizing a computerized payroll system and maintains related records and documentation.

Provides varied administrative and secretarial support by performing duties such as coordinating the work flow and organizing operating procedures, obtaining information, compiling and analyzing data and preparing a variety of statistical reports/documents. Performs word processing; sets up and maintains files.

**Responsibilities**:

- Coordinates the workflow for the area by organizing and implementing operational work methods and procedures. Develops alternative solutions and implements change. Opens and distributes mail, screens incoming materials and prioritizes items for the attention of the Coordinator, Pharmacy Services. Schedules appointments and meetings and determines urgency of request.
- Makes arrangements for relief staffing for assigned site(s) by performing duties such as receiving notification from staff, recording calls, making any necessary calculations to determine availability of existing staff according to established procedures, contacting relief staff and forwarding information to the Coordinator. Answers inquiries related to staffing issues and refers complex problems to the Coordinator as required.
- Allocates and calls in relief staff to fill vacancies resulting from unfilled positions such as shift changes, vacation, leaves of absence and sick leaves by performing duties such as utilizing a computerized staff scheduling system, processing requests in accordance with applicable collective agreements, preparing revised relief staff schedules and forwarding to the Coordinator for approval.
- Prepares vacation charts and performs related duties such as gathering information related to staff vacation time and processing requests such as vacation, leave of absence, termination and maternity and parental leave by preparing documentation, making necessary calculations and forwarding to the Coordinator for approval in accordance with established procedures. Enters approved vacation time into the computerized staff scheduling system, notifies staff of approved vacation time and requests further information from employees when vacation time is denied. Identifies vacation and statutory days that must be used by year end and

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