Project Assistant

7 months ago

Markham, Canada Bayshore HealthCare Full time

**DUTIES AND RESPONSIBILITIES**
- Read and understand contract obligations and how they relate to business operations
- Develop thorough understanding of internal operations including the environment and operating conditions
- Develop process flow charts, standard operating procedures (SOP’s) and work instructions (WI) in various formats (Visio, Work, PowerPoint, Excel)
- Ability to ensure timely and effective execution of multiple and simultaneous projects
- Self-organized and has ability to prioritize tasks and ensure all deadlines are met
- Ensure required data is collected, prepared, and communicated to relevant parties
- Support management of business transition and project plans
- Maintain work and resource calendars
- Update and distribute regular reports on work & resource metrics
- Assist Manager, Projects & Compliance with planning, budget, schedule, and documentation and tracking of all aspects of assigned projects
- Responsible for support communications including status update reports, monthly reports, presentations
- Prepare Business Requirements Documents, to support operations teams with IT requirements for system/process enhancements
- Participate in review of business processes and reporting needs; support with implementation as appropriate
- Participate in improvement initiatives with department leads, with a focus on Patient Safety, Risk Assessment, and business efficiency
- Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System
- Adhere to Bayshore Policies and Procedures
- Maintain confidentiality of client and corporate information
- Complete other tasks as requested

Job Qualification

**QUALIFICATIONS**

**Education and Experience**
- Three-year diploma in a related discipline plus related experience; working towards CAMP/PMP would be an asset.
- Demonstrated willingness to be flexible and adaptable to changing priorities.
- Related experience in a health care environment, Ontario LHINs or other Provincial Agencies is an asset**Other Skills, Abilities and Requirements**
- Administrative or executive level writing skills; Fluency in written and spoken English (bilingualism is an asset).
- Outstanding cross-functional facilitation and organizational skills.
- Strong management, leadership, and presentation skills.
- Ability to learn quickly in a dynamic environment.
- Excellent spoken and written communication as well as receptive listening skills, with ability to present complex ideas in a clear, concise fashion to technical and non-technical audiences.
- Ability to work with deadlines and in a fast-paced environment.
- Ability to drive work independently, identify solutions, communicate issues/risks, and take appropriate action to resolve.
- Experience in project management tools for planning, status reporting, budget and resource management, issue/risk tracking
- Excellent time management skills with the ability to prioritize multiple assignments and meet deadlines.

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