Administrative Assistant, Advisory Services

3 weeks ago

Vancouver, Canada Grant Thornton LLP Full time

**Administrative Assistant, Advisory Services**
Office Location
**Vancouver, BC**
Alternate Location

Req #
**8528**

**Who we are**
You know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That's what's most important to us. We're building a thriving organization that's purpose driven and still want to remember what your favourite milkshake flavour is.

**As an Administrative Assistant, Advisory Services your responsibilities will include**:

- Collaborating with the Advisory Service Line leader to track and monitor key performance indicators for the group
- Working independently and within a team environment to support the client service staff to produce high quality client deliverables
- Preparation of letters and reports using firm templates in compliance with Firm standards
- Proof-read, review for quality and verify content before finalizing any client deliverables
- Preparing hard files for clients based on requests from the external client service team and new client setup processes
- Drafting client invoices
- Managing expense reports
- Tracking invoices, receipt of payments, etc.
- Completing quality assurance checklists
- Assisting with planning and coordinating networking/team events: booking restaurants/catering, suggesting locations, setting up, etc.
- Assisting with travel bookings for work trips
- Math checking schedules
- Taking meeting minutes
- Participate in training and stay current with Grant Thornton software
- Provide billing support using various Grant Thornton systems and in accordance with the terms of the engagement letter
- Organize information and maintain database for marketing purposes using our contact relationship management software
- Understanding and accepts change as it relates to the role and needs of the business
- General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing

***

**Be Grant Thornton**
If you're a bit like us, you're driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts "we before me", where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you'll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that's when the magic happens

**Think you've got what it takes to be an Administrative Assistant, Advisory Services? Like the colour purple? Great. Here's a few more boxes we're also hoping you can tick**:

- Significant work experience demonstrating use of MS Office (particularly Outlook, Word, Excel and Teams)
- 2 to 4 years of administrative experience
- Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
- Excellent written and verbal communication skills
- Exceptional client service mindset
- Computer savvy - ability to learn and troubleshoot various computer programs
- Knowledge of CaseWare and or Keystone and past experience in financial statement preparation an asset
- Ability to work effectively under pressure
- Takes initiative, takes direction and works well independently
- Keen attention to detail, efficient and accurate
- There are occasions when overtime hours may be required

At Grant Thornton we're focused on making a difference in the lives of our clients, our colleagues and our communities. That's our purpose. Or, as we like to say, living our purple.

**Are you ready to Discover Your Purple?**
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