Events & Communications Coordinator

1 month ago

Toronto, Canada University of Toronto Full time

**Date Posted**:06/15/2023
**Req ID**: 30956
**Faculty/Division**: VP & Provost
**Department**: Career Centre
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00050116

**Description**:
**About us**:
Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success.

Within the Division of Student Life, the cluster of Student Life Programs and Services, supports students as they achieve personal, academic, career and civic goals. We engage students throughout their learning and development with the following units: Academic Success, Accessibility Services, Career Exploration & Education, Centre for Community Partnerships, Clubs & Leadership Development, Housing, Indigenous Student Services, Mentorship & Peer Programs, Multi-faith Centre, Orientation, Student Success, Transition & Engagement and TCard Services. Together with staff, faculty, students, alumni, employers and community partners, we provide an integrated and coherent path to success that reflects our students' diversity.

In support of U of T’s vision, Student Life Programs and Services is committed to creating diverse, accessible, inclusive and welcoming spaces of opportunity that foster deepened engagement, learning, personal growth, and identity development for all students. We are committed to embedding these principles into all the work we do, reducing barriers so that students from all backgrounds and lived experiences can feel a sense of belonging in the communities they find here.

To align with our strategic priorities, we encourage individuals from Black, Indigenous, and racialized communities to apply.

**Your opportunity**:
Reporting to the Assistant Director, Career Exploration & Education, and working collaboratively with career services colleagues, plans and executes events aimed at serving the employment and career exploration needs of students and recent graduates on the St. George campus. The Coordinator will perform a wide and dynamic range of duties, including delivering and promoting high-quality, large-scale professional events such as in-person and online conferences, fairs, networking, recruitment information sessions; developing and implementing communications plans that support strategic objectives; producing promotional and outreach materials;conceptualizing, organizing and executing event activities; coordinating the schedule for program and event calendars; determining logístical details and activities for events and/or programming; resolving issues that may occur during events and escalating problems as required; conducting post-event evaluation, analysis and recommendations for changes; coordinating the preparation and distribution of promotional/outreach materials; tracking registration; maintaining information on digital platforms and websites; and generating reports.

**Your responsibilities will include**:

- Conceptualizing, organizing and executing event activities
- Coordinating the schedule for program and event calendars
- Determining logístical details and activities for events and/or programming
- Organizing materials for workshops, conferences and/or events
- Determining changes to an event based on unusual and/or unexpected circumstances
- Conducting post-event evaluation, analysis and recommendations for changes
- Coordinating the preparation and distribution of promotional/outreach materials
- Documenting and maintaining standard operating procedures

**Essential Qualifications**:

- Bachelor's Degree or an acceptable equivalent combination of education and experience.
- Minimum three years experience in event planning within a career educational or recruitment setting.
- Demonstrated experience planning and organizing numerous multi-day events within tight and conflicting time frames.
- Experience tracking expenses against a budget.
- Previous survey experience, survey analysis and report preparation required.
- Advanced experience with Microsoft Teams, Word, Excel, PowerPoint and Access as well as extensive experience with databases and communication software.
- Superior organizational and project management skills; strong writing skills; excellent analytical skills and report preparation.
- Ability to lead work teams and collaborate with colleagues to achieve event outcomes.
- Ability to synthesize and analyze data; attention to detail.

**To be successful in this role you will be**:

- Communicator
- Goal oriented
- Multi-tasker
- Organized
- Problem solver
- Team player

**Closing Date**: 06/26/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**

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