Administrative Assistant, International Student

1 month ago

Regina, Canada University of Regina Full time

Faculty/Department UR International Unit UR International Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

**Position Summary**:
With the goal of increasing and maintaining student retention, this position is responsible for coordinating and monitoring the smooth delivery of all customer service operations for the International Student Services and Global Learning Centre. Excellent customer service is essential where student needs take precedence.

Reporting directly to the Manager, Student Services and Global Learning Centre, this position is responsible for assisting the Manager, Life Skills Advisors, and other office team members.

**Primary Responsibilities**:

- Provide secretarial support for the department;
- Reconcile the budget of Student Services and Global Learning Centre, processing payments for invoices and student club sponsorships, and maintain records for all other financial activities within the department;
- Data entry and analysis for multiple systems, such as: Banner, Caspur Report, Excel spreadsheets, and other daily tasks;
- Train and supervise student assistants within the department;
- Provide front-line contact with International Students at the U of R;
- Update the department website, ensuring that students have the latest information about our office;
- Coordinate logistics for sessions, meetings, and events to ensure that all sessions, workshops, meetings, events, etc. are organized and running smoothly; and,
- Communicate effectively with all university staff and maintain good relations with the larger university community.

Position Requirements

**Position Requirements**:

- Grade 12 supplemented with a minimum of 2 years’ experience in a related field, preferably within a university environment. An equivalent combination of education, training, and experience may be considered.

**Knowledge of**:

- General office administration;
- Microsoft Suite and programs, such as Excel, Word, PowerPoint, etc
- International experience beyond personal travel (i.e. experience studying, working, and/or living abroad);
- Immigration and education policies, laws, and regulations for international students in Canada;
- Account reconciliation and financial fundamentals;
- University programs, services, policies and procedures;
- Website and social media management;
- University systems such as Banner, Caspur, and URDocs is a strong asset;
- Project management and event planning; and,
- Customer service excellence.

**Ability to**:

- Collaborate and communicate with multiple and diverse cultures;
- Train and supervise others in technical procedures, techniques, and job-related skills;
- Make sound judgement decisions based on the interpretation of generic policies within a certain context;
- Create, compose, and edit written materials and reports;
- Communicate fluently in English. Knowing other international language(s) would be an asset;
- Excellent time management and organizational skills;
- Provide excellent verbal and written communication skills, mindful of intercultural differences;
- Maintain confidentiality of records and information;
- Maintain accuracy and attention to detail and working in a face-paced, high-pressure and diverse team environment;
- Establish and maintain cooperative working relationships with domestic and international students, staff, and the general public;
- Make informed recommendations and assessments on current processes and procedures to develop best practices; and,
- Work independently and as part of a diverse team.

Physical Demands Pay Grade CUPE Phase 4 Salary Range $42,533.40 - $57,457.40 Annually Status Term Work Hours

Monday to Friday: 8:15 a.m. - 4:30 p.m.

In addition: Will require to work some evenings and weekends. Travel may be required (both inside and outside of the country).

Duration (if Term/Temporary) Two-Year term (with the possibility of extension and/or becoming permanent) Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted

Additional Information

**Contact Information**

**Job Open Date**
- 05/16/2023**Job Close Date**
- 05/23/2023**Open Until Filled**
- No**Special Application Instructions**
- Applicants must submit a cover letter and an updated resume that clearly states how they meet the posted qualifications.**Diversity Statement**Competition Number**
- 20230505A/S

  • Administrative Assistant, Academic and Student

    4 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department Johnson Shoyama Graduate School Unit Johnson Shoyama Graduate School Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary This position is responsible for various...

  • Administrative Assistant

    1 month ago

    Regina, Canada Harvard Developments Full time

    Harvard Developments has an opening for an Administrative Assistant - Summer Student to join its team in Regina. The duration for this position is May 1 - August 31, 2023. Your primary responsibilities will include providing confidential administrative support, various travel coordination, and administering a variety of activities such as critical dates,...

  • Coordinator of International Student Recruitment

    1 month ago

    Regina, Canada University of Regina Full time

    Faculty/Department UR International Unit UR International Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary Are you ready to embark on a global journey, shaping the future of international education? Join us at the University of...

  • Administrative Support

    4 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Business Administration Unit Business Admin-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary The Hill and Levene Schools of Business is where responsible...

  • Administrative Student

    5 days ago

    Regina, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • Administrative Assistant

    2 weeks ago

    Regina, Canada Drake International Full time

    Administrative AssistantAdministrative Assistantsare the glue that holds an organization together. If you’re a strong communicator that loves being supportive and keeping things organized, we want your help. Join a close-knit team as an Administrative Assistant where your innate talent to boost morale will be rewarded, and you’ll have access to the inner...

  • Graduate Student Research Assistant

    7 days ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Arts Unit Arts-Politics and International Studies Employee Group CUPE 2419 CUPE 5791 Job Family Category Student Number of Vacancies 1 Position Summary This position is open to currently registered Masters and PhD students at the University of Regina. The student will assist with a national research project entitled...

  • Student Research Assistant

    1 month ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Arts Unit Arts-Journalism Employee Group CUPE 2419 CUPE 5791 Job Family Category Student Number of Vacancies 6 Position Summary Student Research Assistants are sought to assist university-based researchers and their media partners in developing research-based journalism investigations and feature stories for broadcast and...

  • Casual Student Assistant

    5 hours ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Media, Art, and Performance Unit Media, Art, and Performance - Student Centre Employee Group CUPE 5791 CUPE 5791 Job Family Operational Services Category Student Number of Vacancies 1 Position Summary The Faculty of Media, Art and Performance (MAP) is looking for a content-focused student who is curious about the University’s...

  • Administrative Assistant

    1 month ago

    Regina, Canada Saskatchewan Polytechnic Full time

    **Competition Number** - P15201**Posting Title** - Administrative Assistant - Continuing Care Assistant Program, Regina Campus**Classification** - Band 5**Location** - Saskatchewan Polytechnic Regina Campus**Other Location(s)** **Building** **Other Building** - Regina Main Campus**Date Posted** - 04/22/2024**Closing Date** - 05/01/2024**JIQ #** -...

  • Administrative Assistant

    1 month ago

    Regina, Canada Saskatchewan Polytechnic Full time

    **Competition Number** - P15056**Posting Title** - Administrative Assistant**Classification** - Band 5**Location** - Saskatchewan Polytechnic Regina Campus**Other Location(s)** **Building** **Other Building** **Date Posted** - 03/21/2024**Closing Date** - 04/03/2024**JIQ #** - 30065**Start Date** - 04/15/2024**End Date** - 06/30/2025**Open Until...

  • Student Research Assistant

    1 month ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Arts Unit Arts-Politics and International Studies Employee Group CUPE 2419 CUPE 5791 Job Family Category Student Number of Vacancies 1 Position Summary This position is open to currently registered undergraduate student at the University of Regina. The student will assist with curriculum development in the discipline of...

  • Administrative Assistant

    1 month ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Business Administration Unit Business Admin-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary The Hill and Levene Schools of Business is where...

  • Administrative Assistant

    4 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department Student Affairs Unit SA - Student Wellness Centre Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary **Position Summary**: The Student Wellness Centre, Student Affairs,...

  • Marketing Assistant

    1 month ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Education Unit Education-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Student Number of Vacancies 1 Position Summary As a Marketing Assistant, under the direction of the Faculty Administrator,...

  • Student Research Assistant

    2 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department La Cité Universitaire Francophone Unit La Cité Universitaire Francophone Employee Group CUPE 2419 CUPE 5791 Job Family N/A Category Student Number of Vacancies 1 Position Summary For the project “Documentation Centre for Research on Missing Children and Unmarked Graves and Burial Sites Associated with Indian Residential Schools,”...

  • Administrative Assistant

    4 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department Information Services Unit IS-Administration Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary **Position Summary**: The primary purpose of this position is to provide a...

  • Graduate Student Research Assistant

    1 month ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Arts Unit Arts-Politics and International Studies Employee Group CUPE 2419 CUPE 5791 Job Family Category Student Number of Vacancies 2 Position Summary This position is open to currently registered PhD students at the University of Regina. The student will assist with a knowledge synthesis project on intimate partner violence...

  • Graduate Student Research Assistant

    1 month ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Arts Unit Arts-Politics and International Studies Employee Group CUPE 2419 CUPE 5791 Job Family Category Student Number of Vacancies 2 Position Summary This position is open to currently registered Masters or PhD students at the University of Regina. The student will assist with a knowledge synthesis project on intimate partner...

  • Student Research Assistant

    4 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Arts Unit Arts-Politics and International Studies Employee Group CUPE 2419 CUPE 5791 Job Family Category Student Number of Vacancies 1 Position Summary Dr. Tom McIntosh, Politics and International Studies, is seeking a Research Assistant to help prepare a preliminary analysis of the 2023/24 health care funding agreements...