Administrative Assistant

2 weeks ago

Lindsay, Canada Community Living Trent Highlands Full time

**Permanent Office Administrative Assistant Position**

**Posting Date: February 22, 2024 Posting Closes: February 29, 2024**
- **Community Living Trent Highlands strives to open doors to equal opportunities for people living with an intellectual disability.**_

Community Living Trent Highlands is one of the largest Community Living organizations in Ontario with over 400 employees, providing services through a variety of programs in the Haliburton, Peterborough, and Kawartha Lakes areas. As an organization, we look for individuals who demonstrate initiative, collaboration, resilience, and creative problem-solving skills.

**Hours of Work: 30 hours weekly (60hrs biweekly)**

**Annual Salary Range: $40,310.40 - $43,524.00**

**Position Summary**

We are currently recruiting a **Full-Time Office Administration Assistant**, responsible for reception and various administrative functions. This position is based in our Kawartha Lakes office, with the expectation of supporting all three communities within Haliburton, Peterborough, and Kawartha Lakes as required. Under the direction of the Manager of Finance this position will provide day to day reception, liaise with building tenants, administrative duties related to the Agency, as well as a wide variety of administrative services and projects for the Director of Corporate Services, Manager of Property & Systems, and other members of the leadership team.

The successful applicant will have a pleasant disposition, be a self-starter, and be able to work independently and efficiently while maintaining the utmost of confidentiality. The Administration Assistant will, in partnership with the Corporate Services Team, promote the Agency's culture of leadership, quality, learning and innovation.

**Minimum Qualification requirements include**:

- Warm and friendly demeanor
- A post-secondary diploma or equivalent experience in office administration is required.
- Must have at least three years of office administration experience.
- Adhere to CLTH’s covid vaccination policy.
- General knowledge of provincial and federal legislation and programs pertaining to developmental services, the Occupational Health & Safety Act and Regulations, and various privacy legislation.
- A proven ability to deliver results.
- Comfortable with a certain level of ambiguity.
- Possess the ability to manage short
- and long-term priorities and objectives.
- Must be detail oriented and able to manage multiple tasks.
- Require the ability to work with sensitive and confidential information.
- Demonstrated skills and experience in problem solving and conflict resolution.
- Excellent customer service, leadership and interpersonal skills and a respect for the diversity of opinions and perspectives.
- Strong communication skills and the ability to build confidence among peers.
- The ability to work independently and be a self-starter.
- Display an approachable manner and readily share and solicit information and input.
- Demonstrate a commitment to customer service and to continuous learning.
- Must have a strong understanding of organizational culture, climate, and politics.
- Class G driver’s license; access to a vehicle; valid insurance; and initial driver’s abstract

**Duties and Responsibilities (including, but not limited to)**:

- Provide responses/direction to all public enquiries and greet/direct visitors to the appropriate information/personnel, including appropriate screening / sign-in of visitors.
- Communicate with external partners as required and appropriate.
- Adhere to all CLTH practices and procedures and the Occupational Health & Safety Act/ Regulations and assist with health and safety duties and functions as required.
- Liaise with building tenants and visitors.
- Perform other Corporate Services and general projects as assigned.
- Provide orientation/ training to staff on the use of office equipment.
- Perform various word-processing for the organization including maintaining required information on SharePoint and OneDrive.
- Order and maintain office supplies for Managers as required.
- Oversee and/or purchase the cleaning supplies for CLTH facilities.
- Implement best practices to ensure optimum delivery and utilization of resources.
- Support the Managers, Programs, and other Administration staff as needed and appropriate.
- Other duties as assigned.

**Forward current professional cover letter and résumé quoting job #2024-10EX**

**Salary**: $40,310.40-$43,524.00 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Office Administration: 3 years (preferred)

Work Location: In person

Application deadline: 2024-02-29

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