Graduate Admissions

7 months ago

Brampton, Canada Algoma University Full time

_Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a welcoming, inclusive, respectful, and safe environment where everyone belongs. We live these values through the strength and richness that diversity brings to our workforce and welcome contributors from equity-deserving groups including: Indigenous Peoples, Black and racialized persons, women, Persons with Disabilities, 2 Spirit, Lesbian, Gay, Bisexual, Transgender, and Queer persons._

**Job Title: Graduate Admissions & Support Specialist**:

- Staff Bargaining Unit_

**Position Status**:Permanent, Full-time (35 hours/week)
OSSTF

**Department**:Office of the Registrar

**Supervision Received**:University Registrar

**Supervision Exercised**:Student Assistants

**Location**:Brampton, ON

**PRIMARY FUNCTIONS**:
A. Graduate Admissions 50%

B. Collaborative Graduate Student Support & Retention 30%

C. Other Duties 20%

**TOTAL**
**100%**

**RESPONSIBILITIES**:
**Graduate Admissions (50%)**
- Engage with the Graduate Officers and the Faculty Graduate Committees to prepare the final list of recommended admissions to the AVPA.
- Process, edit, and distribute acceptance and denial letters while consulting with respective academic units/programs regarding the action taken.
- Respond to prospective student inquiries for information regarding the graduate admissions policies, regulations for admissions, procedures, and deadlines.
- Provide information and assistance to academic units regarding policies, regulations, procedures, and criteria governing graduate school admissions.
- Assist in monitoring and enforcing graduate admissions regulations and deadlines.
- Provide in-depth and professional responses to questions and concerns about registration aspects of graduate programming.
- Assist with scheduling and coordination of virtual and in-person outreach events and social media, in collaboration with the department(s)/program(s), and the Recruitment & Strategic Enrolment and Marketing & Communications departments.
- Assist with coordination and scheduling of visits of prospective graduate students, in collaboration with the relevant academic department(s)/program(s), and the Recruitment & Strategic Enrolment and Marketing & Communications departments., as required.
- Participate in prospective student and applicant-to-registered-student conversion activities and events, to provide admissions information and support.
- Maintain clear communication with campus constituents including students, faculty, and staff.
- Work collaboratively with Marketing & Communications and the Office of Research and Graduate Studies to establish and maintain an effective web presence for graduate admissions.

**Collaborative Graduate Student Support & Retention (30%)**
- Assist graduate students with registration and other matters including, but not limited to, financial aid/scholarships.
- Support program orientation of new graduate students in collaboration with the academic department(s)/program(s), Research and Graduate Studies, Student Life, Student Success Central, the Algoma University Students’ Union (AUSU), and the Shingwauk Anishinaabe Students’ Association (SASA), as required.
- Assist with the provision of academic and professional development support for all graduate students in collaboration with the academic department(s)/program(s), Research and Graduate Studies, and Experiential Learning and International Affairs, Vice President, Nyaagaaniid, and the Equity, Diversity, and Inclusion (EDI) Academic/Institutional Lead as required and where appropriate, to empower all students to thrive in graduate school and transition into successful careers.
- Assist with community-engaged graduate student activities.
- Support retention by maintaining an understanding of the graduate student lifecycle and working closely with the Strategic Enrolment Management (SEM) Committee.
- Coordinate the flow of information among the Office of Research and Graduate Studies, Registrar’s Office, and the academic programs.

**Other Duties (20%)**
- Review policy, procedural, and systems initiatives to provide input, and recommend progressive improvements to the management of graduate admissions.
- Provide statistical data and other relevant reports to the University Registrar and the AVPA, including the dissemination of information to Research and Graduate Studies and various committees such as the Graduate Council and the Faculty Graduate Committees, upon request.
- Report on provincial and federal education system changes, market trends, relevant Indigenous and EDI principles and guidelines, and emerging opportunities for Algoma University.
- Other duties, as assigned.

**WORKING CONDITIONS**

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