Admin Assistant

3 months ago


Winnipeg, Canada St.Amant Full time

**This is a 6 month, full time term until March 1, 2025**:
**Position Summary and Scope of Service**:

- Reporting to the Manager, Psychology Services, the Administrative Assistant provides services in accordance with the “Mission” and “Values” of St.Amant, policies and procedures of the service area, external legislation and all relevant professional standards of practice. The Administrative Assistant is familiar with and promotes a “customer service focus” in the provision of services to clients, staff and in other professional relationships.
- The Administrative Assistant participates in continuous quality improvement activities, including contributing to the development, modification and implementation of service area goals, objectives, policies, procedures and standards. The Administrative Assistant provides support to staff and service area managers in a variety of administrative functions relating to the operation of the assigned service area.
- The Administrative Assistant performs all duties professionally, ethically and with integrity. The Administrative Assistant takes an active role and personal responsibility for continuous learning to promote knowledge and best practices. The Administrative Assistant participates in staff development opportunities and is familiar with and adheres to all policies related to risk management and promotes and follows all safe, healthy and respectful workplace practices.

**Qualifications**

Educational:

- Grade XII diploma or certificate
- Knowledge of medical terminology is an asset
- French language skills are an asset

Professional:

- Previous experience as an administrative assistant or secretary
- Previous experience working in a healthcare setting
- Experience creating and handling large, complex databases
- Proficient in the use of the full range of modern office equipment
- Experience performing a wide range of administrative/secretarial tasks
- Experience with complex record keeping and file systems
- Strong organizational and communication skills (written and oral)
- Demonstrated ability in developing relationships with clients and staff that are supportive and educational, and that reflect St.Amant Mission and Values
- General knowledge of Children's disAbility Services, Community Living disAbility Services and/or The Department of Education within Manitoba is an asset

Personal:

- Organized, professional and able to maintain effective interactions at all levels
- Self-motivated, confident, creative, innovative, productive, positive, energetic and collaborative
- Strong interest in process improvement; commitment to ongoing professional development and life-long learning
- Demonstrated confidential and ethical behaviour in the performance of all responsibilities
- Effective prioritization practices, efficient work methods that support due dates and required timeframes
- Ability to use good judgment in recognizing scope of authority
- Excellent written and verbal communication skills
- Flexible and able to work within a non-conventional schedule when this is of benefit to the assigned service area
- Ability to identify high risk situations and respond appropriately
- Ability to demonstrate behaviour consistent with the Mission and Values of St.Amant
- Ability to work harmoniously and contribute to effective employee and team relationships
- Ability to effectively manage variable stressors typically encountered in the workplace
- Projects a professional image
- Physically able to perform the duties of the position
- Successful completion of a satisfactory Criminal Record Check and Abuse Registry Check is required

**Duties and Responsibilities**:
**Program/Service Support**

Under the coordination of the Manager, Psychology Services, the Administrative Assistant provides administrative support consistent with the Mission, Values, policies, principal functions and priorities of St.Amant.

Duties include:

- Responsible for the compilation, organization, and dissemination of clinical and administrative data related to the service area and assisting in the preparation of reports and presentations in a variety of formats
- Responsible for organizing, creating and maintaining databases and electronic and paper file systems
- Organizes, prioritizes and ensures the delivery of effective, timely, courteous and professional services
- Assists management with process improvements related to the effective delivery of services
- Organizes and maintains mailboxes and collects, sorts and distributes mail in the assigned service area
- In conjunction with IT Services, provides support and basic instruction for the use of computers, telephones and other office technology
- Arranges for maintenance of basic office equipment including photocopiers, fax machine, printers, scanners and laminator
- Works on a variety of communication related projects as assigned
- Completes orders for equipment and supplies for the assigned service area and maintains a record o


  • Admin Assistant

    2 months ago


    Winnipeg, Canada JOCRI Windows and Doors Manufacturing Full time

    Admin Assistant should have experience in customer service, accounting, marketing, planning and scheduling, filing documents, managing social media, etc. **Job Types**: Full-time, Permanent Pay: From $16.00 per hour Expected hours: 40 per week Schedule: - 8 hour shift Work Location: In person

  • Client Admin Assistant

    2 months ago


    Winnipeg, Canada People Corporation Full time

    We are seeking a **Client Admin Assistant** to join our team in **Winnipeg, MB.** This is an exciting time to join People Corporation. Our high level of acquisition activity and our consistent organic growth continue to define and further enhance our benefits, pension, and HR products and services and how they are delivered to our clients. As a Client...

  • Admin Assistant

    6 months ago


    Winnipeg, Canada JOCRI Windows and Doors Manufacturing Full time

    Admin Assistant should have experience in customer service, accounting, marketing, planning and scheduling, filing documents, managing social media, etc. **Job Types**: Full-time, Permanent Pay: From $15.50 per hour Expected hours: 40 per week Schedule: - 8 hour shift Supplemental pay types: - Overtime pay Work Location: In person


  • Winnipeg, Canada THE JOHN HOWARD SOCIETY OF MANITOBA INC. Full time

    **Position**:Admin/Payroll Assistant **Employment Type**: Full-Time **Salary**: $17.50 - $19.00 /hr **Hours**:Monday - Friday (8:30 am - 4:30 pm) **Tentative start date**:As soon as possible **Closing Date for External Applicants**:Ongoing until the position has been filled.** **_**Only external applicants who meet the minimum requirements will be...

  • Admin Assistant

    6 months ago


    Winnipeg, Canada The Mortgage World Full time

    Job description We are looking for self motivated individual who is a team player. As the Admin Assistant, it will be your role to assist Mortgage Brokers in underwriting mortgages and provide administrative support to your colleagues. This unique and engaging position places you within a team focused on the families we help. **Responsibilities** - Acting...


  • Winnipeg, Canada Fort Garry Industries Full time

    Fort Garry Industries (FGI) Is Canada's most trusted truck and trailer parts, sales and service provider. The Fort Garry Industries group of companies has over 500 employees with over 20 locations in five provinces, Ontario, Manitoba, Saskatchewan, Alberta, and BC. With over 100 years of service under our belt, Fort Garry Industries is always expanding and...

  • Payroll Admin

    6 months ago


    Winnipeg, Canada Westrans Company Full time

    Westrans is a leading remanufacturer and supplier of parts for commercial trucks, light duty vehicles, agricultural equipment, and heavy duty industrial equipment. Westrans is looking to hire a well-rounded Payroll Administrator to join our Accounting team who will process payroll and assist with accounting and office admin duties. **Responsibilities**: -...

  • Admin/sales Assistant

    6 months ago


    Winnipeg, Canada Evolution Wheel Full time

    Evolution Wheel is an innovative company that manufactures tires for the heavy construction industry. We are looking for someone who can fill an Admin Assistant role and directly support the company’s management and sales team. **Key Responsibilities Include**: - Responding to sales inquiries; - Follow-up phone calls with potential customers; - Maintain...

  • Accounts Payable Admin

    6 months ago


    Winnipeg, Canada Stella's Cafe Full time

    Stella’s is looking for Junior Line Cooks to join our Head Office team!- Get to know us:_ - Stella’s has been a part of the Winnipeg restaurant scene since 1999 and proudly continue to be locally owned and operated. We believe in inspired taste, healthy ingredients, and environmental sustainability. We are an equal opportunity employer that celebrates...

  • Accounts Payable Admin

    6 months ago


    Winnipeg, Canada Stella's Cafe Full time

    Stella’s is looking for Accounts Payable to join our Head Office team!- - Get to know us:_ - Stella’s has been a part of the Winnipeg restaurant scene since 1999 and proudly continue to be locally owned and operated. We believe in inspired taste, healthy ingredients, and environmental sustainability. We are an equal opportunity employer that celebrates...

  • Admin Assistant

    6 months ago


    Winnipeg, Canada Safe Umbrella Healthcare Full time

    _**About Us**_ As a licensed, bonded and insured healthcare agency, Safe Umbrella Healthcare was established due to the personal experiences of the owners. They have personally encountered difficulties when caring for their own loved ones. At Safe Umbrella Health Care its our goal to meet the needs and expectations of our clients and their families....


  • Winnipeg, Canada The Mortgage World Full time

    Job description We are looking for self motivated individual who is a team player. As the Admin Assistant, it will be your role to assist Mortgage Brokers in underwriting mortgages and provide administrative support to your colleagues. This unique and engaging position places you within a team focused on the families we help. **Responsibilities** - Acting...


  • Winnipeg, Canada ABCO Supply & Service Full time

    **Job Title: Project Admin Assistant** **Location: Position is at customer’s site** **Position Type: Full-time, year-round** **Job Summary: On site Project Assistant assists the project managers (PM’s) in shop drawings submittals, verification of time sheets, issuing PO’s and other administrative duties relating to the project.** **Duties and...


  • Winnipeg, Canada HUB Technology Solutions Ltd. Full time

    **Sales/Procurement Admin** Are you interested in going beyond a mundane admin position and forging a new path with a company that gives you freedom? Are you meticulous and super accurate with your information? Does disorganization give you anxiety, and you relish the opportunity to turn chaos into calm? Can you juggle multiple balls at the same time and...


  • Winnipeg, Manitoba, Canada Bura International Full time

    We are seeking a highly organized and detail-oriented Customer Service Representative - Admin Assistant to join our team at Bura International.The estimated salary for this role is $40,000 - $60,000 per year, depending on experience and qualifications.About the RoleThis full-time position will provide administrative support to our customers and internal...

  • Admin Support

    3 months ago


    Winnipeg, Canada Medigroup Health Centre & Pharmacy Full time

    Medigroup Health Centre’s mission is to provide excellent medical care to surrounding communities, with convenient access to an on-site EKG and walk-in services. Our clinic services also include a busy family practice and a multi-specialty office, including Cardiology, Endocrinology, Rheumatology, and Orthopedics. Medigroup Health Centre is in search of a...


  • Winnipeg, Canada DenTouch Dental Corporation Full time

    Overview: **Responsibilities**: - Coordinate and schedule appointments for patients - Manage dental office administrative tasks - Utilizing Tarcker dental software - Answer and direct phone calls using professional phone systems - Handle patient inquiries and provide excellent customer service - Assist with billing and insurance claims processing - Maintain...

  • Operations Admin

    5 months ago


    Winnipeg, Canada Cansel Full time

    **Who we are?** Helps clients capture, transform and manage data leading to increased field to finish efficiency and profitability. **Position Summary** Cansel is a unique, dynamic and fast-growing company. We want a highly motivated and service-orientated individual who isn’t afraid to take initiative - that’s where you come in. Our Operations Admin...


  • Winnipeg, Canada St. Norbert Personal Care Home Inc. Full time

    **Responsibilities Include**: - Answer and direct phone calls - Organize and schedule meetings and appointments - Assist in the preparation of regularly scheduled reports - Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; verifying receipt of supplies - Carry out administrative duties such as filing,...


  • Winnipeg, Canada CancerCare Manitoba Full time

    **CancerCare Manitoba** is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a **world free of cancer** drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that...