Manager of Programs

1 month ago

Peterborough, Canada TRACKS Youth Program Full time

**Title**: Manager of Programs

**Desired start date**:As soon as possible

**Term**: Full time (35 hours/week), salaried, 2-year renewable contract

**Salary**: $55,000-$65,000/year, based on experience

**Work location**:On-site, Trent University, Nogojiwanong (Peterborough ON)

**Benefits**:Extensive Health/Dental provided by Trent University; paid lunch breaks; professional development opportunities; flexible vacation days (10 paid days, 10 unpaid days)

**Program Description**

TRACKS facilitates dynamic, land-based youth programming that braids multiple knowledges by centering Indigenous ways of knowing and being. TRACKS is an educational program based on Michi Saagiig Anishnaabeg territory. We are hosted by Trent University within the Indigenous Environmental Studies and Sciences Program (IESS) and operate in partnership with founding partner organization Kawartha World Issues Centre and the First Peoples House of Learning at Trent University. We deliver both free programming with First Nations and urban Indigenous community partners as well as a series of fee-for-service camps and workshops for both Indigenous and non-Indigenous youth. TRACKS delivers its programming in a diversity of forms including camps, classroom and in community-workshops, the Oshkwazin Trailblazers Program, outreach events, special projects, placement, and volunteer opportunities.

**Position Details**

The Manager of Programs must be a team-oriented, innovative, inclusive and collaborative leader who can engage and inspire all stakeholders: staff, volunteers, partners, community members, First Nations communities and Indigenous organizations. This role reports directly to the IESS Faculty Supervisor and TRACKS Steering Team and works closely with the Advisory Circle.
- **PLEASE NOTE: Indigenous applicants will be given special consideration as we strive to honour Indigenous knowledge and strengthen Indigenous leadership within our program.**_

**Responsibilities**:
**Leadership, Human Resources and Administration (30%)**
- Provide overall supervision to staff, volunteers and contractors (TRACKS Team Members)
- Delegate responsibilities and manage staff performance to fulfill organizational commitments
- With Steering Team approval and guidance, coordinate the hiring, management and release of core and seasonal TRACKS Team Members
- Foster effective teamwork and communication at all TRACKS Team Members levels and maintain a positive work culture
- Oversee a performance management system that monitors TRACKS Team Members performance, including annual performance reviews for all employees
- Ensure confidentiality and security of TRACKS files
- Lead ongoing development and updating of the TRACKS Human Resources Manual, researching, and updating policies & procedures, in collaboration with the TRACKS Steering Team
- Collaboratively update HR documents, staff onboarding and orientation materials with Program Coordinators; provide oversight for the secure filing of TRACKS personnel files

**Financial Administration (25%)**
- Work closely with TRACKS Coordinators, Steering Team and Bookkeeper to develop annual budgets, program and grant budgets, review profit and loss statements and other financial reports, as required
- Work with program administrative support staff to monitor and approve staff payroll on a weekly basis, as needed; inform Trent Faculty Supervisor of discrepancies
- Prepare/submit and/or approve invoices and expense requisitions to the TRACKS Bookkeeper
- Approve the purchase of office supplies and equipment, as required, by Coordinators or other appropriate staff

**Program Development (15%)**
- Oversee the development of short-and long-term education program planning in alignment with TRACKS mandate, vision and strategic plans and goals
- Compile, record and analyze all program data including quantitative (reach to youth, teachers, etc.) and qualitative (written feedback, testimonials, etc.) in cooperation with Program Coordinators
- Support TRACKS visioning, evaluation and/or strategic planning processes in collaboration with the TRACKS Program Coordinators and Steering Team

**Resource & Partnership Development (15%)**
- Support the development of a strategic grant development work plan, that includes multi-year grants and corporate sponsorships in consultation with the Steering Team and Program Coordinators
- Research and development of options/model for TRACKS fee-for-service income generation and work to implement new model with Program Coordinator
- Support TRACKS Program Coordinators with the management of grant spending and reporting
- Act as the main point of communication with TRACKS funders such as Actua for all reporting, funding requests, meetings, etc.
- Build relationships with key contacts in local school boards, within Trent University, the broader educational community, First Nations and other Indigenous communities and youth organizations. Work to strengthen partnerships, increase awareness and e

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