Executive Assistant

2 months ago

Burnaby, Canada Gateway Casinos Corporate Office Full time

**Job type**: Full-Time

**The Gateway to Your Future**

This position provides executive assistant and administrative support to the executive team. Responsible for general office administration for corporate offices.

**We Provide**
- Full benefits package for full-time employees
- Retirement savings plan
- Exciting, supportive and fun work environment
- Family and friends discounts on travel, tech, food, beverage, and fitness
- Development and training opportunities

**Key Responsibilities**
- Manages the daily flow of incoming and outgoing mail including couriers and faxes
- Monitors and maintains Outlook calendar events, meeting rooms, and conference line bookings
- Coordinates meetings: books and prepares meeting rooms, prepares agendas and meeting materials, arranges catering, tidies the meeting room after meetings, and takes and distributes minutes including weekly operations call(s)
- Helps support the Senior Management Team (SMT) as directed by the Senior Executive Assistant
- Drafts, proofreads, edits, and updates documents, presentations, and reports
- Makes travel preparations and reservations, secures accommodation, car services, and other related arrangements
- Ensures relevant office spaces, meeting rooms, copy rooms and kitchen areas are tidy and stocked as needed
- Arranges service orders for office equipment failures and maintenance
- Acts as the liaison with office landlord
- Coordinates office repairs, working with impacted teams/areas to ensure all issues are resolved and appropriate actions are taken
- Coordinates parking available to attendees of the Burnaby corporate office including visitor and staff parking requirements
- Communicates office related information to all staff located at Burnaby corporate office
- Works with relevant stakeholders to organize office-related functions which include but is not limited to health and safety requirements
- Monitors equipment, stationery, paper and toner levels and restocking/replacing these items at Burnaby Corporate Office
- Coordinates office related purchasing through the Purchasing department, and where necessary, researches products and competitive pricing and orders products directly.
- Completes expense report
- Word processing, filing and other administrative duties as assigned
- Assists executives in other departments as required.
- Participates in projects and takes on other responsibilities as required.
- Required to be available at all times including evenings and weekends to coordinate urgent and time sensitive meetings

**What You Bring**
- 5 years of experience supporting senior managers as an Executive Assistant
- Post-Secondary certificate or diploma in a relevant field or equivalent combination of education and experience
- Proficiency skills in Microsoft Outlook, MS Office, Word, Excel, PowerPoint, Adobe Acrobat Professional and web browsers
- Ability to establish and maintain positive working relationships with colleagues and external contacts to meet operational and departmental objective
- Ability to communicate both verbal and written, along with experience communicating effectively to a diverse customer group

**Why Work With Us?**

Gateway celebrates and empowers our team members, who make it all possible. A career at Gateway means working with great people, being recognized for your unique contribution and career advancement opportunities across our 29 locations. Our employees thrive with ongoing training and leadership programs while working in a dynamic and fun environment. See for yourself what it's like to be on a team that values your vision, skill and energy.

**Get to Know Gateway**

Not the right fit this time? Follow us on our careers social media pages

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