Payroll and Benefits Coordinator
3 weeks ago
**JOHN BROOKS COMPANY LIMITED**
**Payroll & Benefits Coordinator**
**Department**: Finance & Accounting
**Location**:Mississauga, ON (Hybrid work arrangement)
**WHAT DO WE DO?**
We create solutions for the people who keep our world flowing.
For over 80 years, John Brooks Company has been solving fluid handling challenges for customers in various industries/markets across Canada by providing a diverse selection of engineered products and innovative system designs, focusing on customized solutions consisting of filtration, pump, spray, and valve products.
**THE COMPANY**:
John Brooks Company has doubled in size in the last 6 years to over 200 employees across Canada.
Since 1938, we have worked hard to build & nurture an entrepreneurial environment, where creative thought and initiative are encouraged; this is a place where your ideas matter If you have a strong work-ethic, passion, and determination, we’ll provide the tools you need for success. We will help you grow so that we can continue growing.
At John Brooks Company, everyone has a place. Expect to be here a while - our average tenure is over
11 years We’re committed to cultivating and preserving a culture of inclusivity and connectedness. We enjoy celebrating achievements by means of formal service awards, employee achievement awards, and milestone birthdays.
We offer our employees competitive remuneration including base salary + incentive, competitive vacation plan, and a generous benefits package that includes Company Group RRSP with employer matching. Other perks include an annual health & wellness subsidy and paid personal days.
**THE ROLE**:
The incumbent will report to the Controller with a dotted line to the Senior Manager - People & Culture. The Payroll Administrator is responsible for the day-to-day payroll processing for multiple locations (Canada and the US) consisting of hourly and salaried employees. The Payroll Administrator is responsible for the complete payroll cycle according to company and legislative requirements. Integrity and strong attention to detail are crucial for this role.
**DUTIES & RESPONSIBILITIES**:
**Payroll**
- Preparation and administration of bi-weekly payroll for hourly and salaried employees.
- Plays a critical role in employee onboarding and offboarding.
- Generate biweekly payroll reports for auditing and accuracy.
- Verifying payroll data accurately and ensuring it is complete in Dayforce, including new hire information, terminations, and payroll changes regularly and adjusting as required.
- Responsible for answering employees and manager queries regarding payroll and advice or guiding them whenever required.
- Implement salary increases, bonuses, and other payments in accordance with company policies and instructions provided.
- Monitors timesheets and vacation entitlements balance for completeness and accuracy.
- Maintain employee database with regards to floater leave and vacation entitlements.
- Conduct preliminary research and assist the People & Culture - Business Partners in complex payroll issues.
- Build strong relationships with Ceridian to quickly troubleshoot issues, perform special pay runs and other time-sensitive transactions.
- Verify and process employees’ bi-weekly expenses as per company policy.
- Other duties and projects as required.
**Benefits and Disability Management**
- Oversees the administration of benefit plans for all employees, including enrolment, updates, and terminations.
- Oversight of benefit-related issues in regards to deductions and status changes with current employees and resolution of benefit queries.
- Case Management of employee leaves including parental, STD, LTD, and WCB claims and assist the People & Culture - Business Partners with return to work using best practices
- Verify the monthly bill for Manulife and RBC and share them with Finance for processing amount.
**Finance and Reporting**
- Prepare payroll journal entries and reconcile payroll-related general ledger accounts.
- Assist Finance with budgeting and forecasting by providing requisite salary reports.
- Monitor and report any trends or fluctuations noticed in payroll like overtime.
- Regularly audit payroll balance sheets, YTD earnings, etc. to ensure compliance measures are in place.
- Prepares submissions and performs monthly reconciliations for employee benefits including group benefits, pension plan, EHT, and WSIB.
- Oversee the determination of payroll liabilities by calculating employees’ income, and sources deductions including taxes.
- Process Year End Maintenance runs after the close of the year prior to Tax Form generation.
- Assist with the preparation of payroll remittances to various third-party payees such as CRA, WSIB, wage garnishments, payroll taxes, group benefits premiums, etc.
- Assist with the reconciliation of statutory deductions and annual reports for CRA, CNESST, EHT, and WSIB, including reconciliations and issuance of year-end T4’s, T4As, and RL-1s.
- Res
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