Financial Analyst

5 months ago

Kingston, Canada Kingston Community Health Centres Full time

Title: Financial Analyst

Reports to: Manager, Finance

Location: Kingston

Position Type: Permanent, Full-time 37.5 hours/week

**Salary**: $33.18 - $39.04 hourly ($64,701 - $76,128 annually)

**Position Summary**

The Finance Analyst is a key member of the Kingston Community Health Centre’s team and responsible for a variety of financial functions as well as collaborating with the Management team to provide information, assist in providing direction for financial strategies, and manages budgets and accounting duties. This position is responsible for accounting issues, financial statements, board financial updates, tax preparation/coordination, and special projects. As an integral part of the Administration function, this position works within the context of Kingston Community Health Centre’s mission statement and strategic directions to ensure that the financial management, oversight and needs of the organization are met accurately, in compliance with accounting principles and audit readiness.

**Key Responsibilities Detailed Responsibilities**

**Reporting**
- Prepare monthly and quarterly financial reports as well as annual budget submissions as per funders’ requirements including Ontario Healthcare Reporting System Standards (OHRS); Ontario Health East; Ministry of Health (MOH), IRCC, Pathways to Education Canada, City of Kingston, KFL&A Public Health and others as necessary, for review by Management and review and approval by CEO before submission.
- Prepare Annual Reconciliation Reports for review by the auditors, prepare for signature and submit.
- Prepare monthly financial statements and financial analysis reports for the Board, CEO and Management to assist with decision making.
- Develop and prepare ad-hoc and routine analytical reports to support decision making.
- Prepare annual operating budgets and Community Annual Planning Submissions, in conjunction with the management team, for the CEO and Board approval. Creation and maintenance of the Financial

Reports in FRx.
- Lead the preparation of audit working papers and A/P and A/R reconciliations for the annual audit.
- Preparation of the Audit Schedules for review by the auditors for insertion into the Audited Financial Statements.
- Assist with annual audit by responding to auditor’s requests during the audit process.
- Review of the Draft Audited Financial Statements before presentation to the Board of Directors.
- Preparation and submission of the quarterly HST rebate return

**Finance**
- Record and maintain financial transactions in the general ledger using Microsoft Dynamics, complying with the Generally Accepted Accounting Principles (GAAP) and Public Sector Accounting Standards (PSAS).
- Maintain overall financial systems, processes, policies and procedures.
- Monitor all budgets including grants in coordination with management.
- Provide budget-related advice to management and the CEO.
- Addresses system gaps and works together with the management team to develop, update and implement appropriate financial protocols and procedures.
- Ensure that financial systems and records are, at all times, audit ready.
- Recording EFT Direct Deposits for funds received from the Ministry of Health.
- Overseeing other deposits to ensure that they are accurately recorded. Preparation of charitable donation receipts.
- Responsible for payment batches, online payments and electronic funds transfers in coordination with other members of the finance team.
- Responsible for submission or approval of electronic funds transfers within the AFT system.
- Review bank balances on a regular basis to ensure sufficient balance is available for day-to-day operating expenses.
- Complete monthly bank reconciliations to ensure no unauthorized activities and to balance with internal records in coordination with the Payroll Specialist/Accountant.

**Accounts Payable**
- Review and post authorized invoices to appropriate expense lines in accounting system.
- Process payments to vendors and staff by cheque, EFT or online banking in a timely manner.
- Reconcile and post monthly credit card expenses from statements, multiple cards held by organization.
- Maintain all A/P and A/R files and accounting records for 7 years.

**Payroll**
- Prepare and process bi-weekly payroll ensuring accuracy of hours and rates paid with letters from HR.
- Remit payroll and related payments for source deductions, RRSP and other special payroll deductions.
- Calculating, recording, and monitoring all employee time-based benefits. Ensuring compliance of use on timesheets and request corrections if misuse is suspected.
- Monitor and process Employee status, entitlement for benefits and salary changes, ensuring compliance with KCHC policies.
- Preparing Records of Employment as necessary.
- Creation and maintenance of the Payroll Import Macros (Payroll Import, EHT Import and Statistical Import) to ensure that they are working properly.
- Preparation of the monthly payroll accrual and bi-week

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