Care Coordination Specialist- Admin
2 weeks ago
About iHealthOx -At iHealthOx, we're revolutionizing the mental health care journey by ensuring everyone finds the right care, at the right time, on their terms. Our dedicated teams don't just provide services; they act as advocates, guiding individuals on their health journeys. We harness technology, insights, and personalized care to create a healthcare model that's responsive, flexible, and tailored to our members' needs.
In our quest to transform the healthcare experience, our coordinators are critical in integrating care coordination with a seamless billing process.
Join iHealthOx in redefining healthcare. Here, "better" isn't just possible; it's a reality.
**Job Description**:
We seek an organized, tech-savvy to join our team Care Coordination Specialist
- Admin.
As a Health Services Facilitator, your primary role will be to support our Care Manager and clinical team. Your responsibilities will include reception coverage, client bookings, billings, processing insurance claims, government sponsored programs, and coordinating employer-sponsored programs—onboarding providers and ensuring they are ready to support our members on their wellness journey. Update customer schedules for the providers to manage their schedules. Support HR admin duties and recruitment.
Primary Responsibilities
- Collaborate with the Customer Success Manager to achieve business outcomes; support the clinical team, physiotherapists, and ABA providers.
- Manage schedules for providers in the clinic and therapists while coordinating appointments between multiple providers.
- Greet clients and visitors upon arrival, providing excellent customer service for all questions or concerns.
- Ensure all intake documents are done using Jane and Portia Pro for billing and compliance.
- Register new clients in line with the clinic's standards; support clients in filling out medical and insurance forms and government programs,
- Maintain client confidentiality at all times and adhere to the privacy policy.
- Handle payment collection at the time of service and follow up on outstanding payments. Ensure compliance with billing and scheduling and matching to attendance.
- Provide accurate daily performance statistics and complete accurate clinic billing.
- Monitor approved budgets per client and prepare reports.
- Ensure the client reception area is clean and fully stocked with clinic supplies and materials.
- detailed files on clients and proposals/ approvals on funding allocation if sponsored by a government agency
**Qualifications**:
- Minimum of 1-year experience in Medical Office Administration or health care field.
- Intermediate/Advanced level proficiency in Microsoft Excel, Outlook, and Word.
- Ability to investigate, understand, and resolve issues arising from billing, collections, and multiple funding sources.
- Strong organizational skills and ability to adapt to clinic operation changes.
- Experience with EMR, Jane app.
Work Hours
This is a Full-Time Permanent position working Monday to Friday, a mix of daytime hours and closing hours—no weekend coverage required.
We offer a competitive salary and benefits package, as well as opportunities for professional development and growth. If you are a self-starter with a passion for customer service and can thrive in a dynamic and fast-paced environment, we encourage you to apply.
Please note prior administrative experience (3 years), and Medical Office Administration (1 year) is necessary.
iHealthOx is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
-
Admin Assistant
4 days ago
Kanata, Canada CBI Health Full time**Administrative Assistant** CBI Health is currently seeking an Administrative Assistant based in Ottawa. As a key member of our team, the Admin Assistant will use knowledge and experience to support the timely and accurate execution of processes related to the Personal Support Services in the Home Health Program in Ottawa. As an** Administrative...
-
Intake Specialist
1 week ago
Kanata, Canada IHealthOX Full timeiHealthOX is committed to improving and revolutionizing mental health by providing a broad range of therapeutic and integrated services for all ages. We’re dedicated to improving mental health solutions and making mental health care accessible for all. We are seeking an intake specialist as part of our customer success team. The intake Specialist...
-
Intake Specialist
Found in: beBee S CA - 1 week ago
Kanata, Canada IHealthOX Full timeSalary: TBDiHealthOX is committed to improving and revolutionizing mental health by providing a broad range of therapeutic and integrated services for all ages. We're dedicated to improving mental health solutions and making mental health care accessible for all.We are seeking an intake specialist as part of our customer success team.The intake Specialist...
-
Bim / Revit Specialist
7 days ago
Kanata, Canada Merrick & Company Full timeOverview: Merrick is seeking a BIM Application Specialist to join our growing IT support team in our Kanata, Ontario office. Merrick offers a hybrid work environment with the flexibility to work from home and in the office. **Summary** The BIM Application Specialist oversees the successful implementation of BIM, Technology and related processes and serve...
-
Pro Paint Specialist- Kanata
6 days ago
Kanata, Canada Behr Paint Company Full time**To thrive as a Pro Paint Specialist, you must be approachable, organized, and genuinely interested in helping our customers. Some basic computer skills are necessary to use our customer management software. An outgoing personality with a positive attitude will help you start up conversations with strangers and being a self-starter will be useful as well so...
-
Product Data Specialist
2 weeks ago
Kanata, Canada AutoShack.com Full timeAutoShack is an Automotive E-commerce retail company located in the Ottawa area. We are looking for an E-Commerce Product Data Listing Specialist to improve our cataloguing and sales channels including Amazon and eBay. **Responsibilities and Duties**: - Develop and maintain product catalogue, fitment and images - Research and update catalogues based on...
-
Dental Administrative Assistant
10 hours ago
Kanata, Canada Centrum Dental Full timeHello fellow Admin Assistant, I'm Lisa, an Admin Assistant who's been at Centrum Dental for over 15 years. We are a strong team of admin assistants and we are looking for a special someone to join our cohesive and helpful group. We love what we do, and feel blessed to have loyal patients that trust us, bosses who respect us, and team members that are...
-
Service Coordinator
7 days ago
Kanata, Canada Western Ottawa Community Resource Centre Full timeINTERNAL/EXTERNAL POSTING Job Title**:Service Coordinator - CSS** Status**:Full-time indeterminate** Hours**:35 hours/week** Benefits**:4 weeks of vacation leave, Personal leave, Cost-share insurance and health coverage, HOOPP pension** Salary**:$45,129 annually** Language**:Bilingualism (English/French) preferred; other languages an...
-
Service Coordinator
6 days ago
Kanata, Canada Western Ottawa Community Resource Centre Full timeINTERNAL/EXTERNAL POSTING Job Title: Service Coordinator - CSS Status: Full-time indeterminate Hours: 35 hours/week Benefits: 4 weeks of vacation leave, Personal leave, Cost-share insurance and health coverage, HOOPP pension **Salary**: $45,129 annually Language: Bilingualism (English/French) preferred; other languages an asset Application Deadline:...
-
Ap/payroll Specialist
1 day ago
Kanata, Canada Sciemetric Instruments ULC Full time**JOB DESCRIPTION** **Position: AP/Payroll Specialist** **Reports to: Corporate Controller** **Location: Ottawa** **JOB SUMMARY** As a member of the Finance team, you will be primarily responsible for matters regarding accounts payable and payroll. This position will work closely with the Corporate Controller to ensure that accounting databases are...
-
Project Coordinator
3 days ago
Kanata, Canada March Networks Full time**Responsibilities**: - Create a project timeline. - Coordinate the access of relevant information on a project. - Manage the project schedule. - Ensure that all project participants are involved in decision making and are aware of the direction of the project. - Ensure that project milestones are being met. - Manage time and resources to ensure that...
-
Food Service Coordinator
6 days ago
Kanata, Canada Symphony Senior Living Kanata Full timeSymphony Senior Living Kanata is currently seeking a Food Service Coordinator with a caring heart. We will teach you our systems, programs and philosophy. However, we cannot teach compassion and empathy, so you will demonstrate those to us in an interview process. Symphony Senior Living is a leading provider of quality senior services in Canada; we provide...
-
Psychotherapist
2 weeks ago
Kanata, Canada Terrace Wellness Group Full timePsychotherapist iHealthOX is committed to improving and revolutionizing the way healthcare is delivered by providing a broad range of therapeutic and integrated services for all ages. Join our mission-driven team, focused on reinventing the healthcare experience for everyday people and the employers who support them. iHealthOX is seeking a full-time...
-
Answering Phones Mandarin Speaking
11 hours ago
Kanata, Canada OTTAWA SEDATION DENTAL Full timeJob Overview: We are seeking a wonderful Mandarin-speaking **Answering Service Operator** **(part of Dental Receptionist / Admin)** to join our Dental Clinic in Kanata. **Duties**: - Answer phone calls - in Mandarin and - in English and schedule appointments efficiently Tel 613-225-3564 office Tel 613-301-6323 cell Miha **Job Types**: Full-time,...
-
Construction Project Coordinator
7 days ago
Kanata, Canada VCL Construction Full time**VCL CONSTRUCTION** is currently seeking a full-time **PROJECT COORDINATOR** for its Ottawa office. Start Date: As soon as possible Why join us? **VCL CONSTRUCTION** offers a **competitive salary, performance incentives, an RRSP program, advancement opportunities**, along with a **comprehensive benefit plan**, including: - Extended Health Coverage; -...
-
Child and Youth Worker- Kanata, On
6 days ago
Kanata, Canada Evolving Youth Care Inc. Full time**MUST BE DOUBLE VACCINATED AGAINST COVID-19** Evolving Youth Care has been providing a full spectrum of services to children and youth since 1998. Our homes are located throughout Ottawa and the surrounding areas, serving children and youth ages 12-17. We are looking for team members who are committed to positively impacting the youth we support. If you...
-
Psychotherapist
Found in: beBee S CA - 2 weeks ago
Kanata, Canada IHealthOX Full timeSalary: TBDPsychotherapistiHealthOX is committed to improving and revolutionizing the way healthcare is delivered by providing a broad range of therapeutic and integrated services for all ages. Join our mission-driven team, focused on reinventing the healthcare experience for everyday people and the employers who support them. iHealthOX is seeking a...
-
Concierge
4 days ago
Kanata, Canada Securitas Canada Limited Full timeQUALIFICATIONS: - Must have a business casual attire - Must have previous executive admin experience and/or conciege duties. - Must have proficient English - Must have Computer skills and typing speed of 30WPM+ - Must have Conflict resolution skills, time management skills, ability multi-task. RESPONSIBILITIES: - Greet high profile guests in a...
-
Resident Specialist with Meds
11 hours ago
Kanata, Canada Symphony Senior Living Full timeDuties: - Provide direct support and care to residents in a home care setting - Assist with meal preparation and ensure dietary needs are met - Implement behavior management strategies to promote a safe and positive environment - Maintain cleanliness and organization of the living space - Follow established systems and protocols for resident care - Assist...
-
Commissioning Specialist
1 day ago
Kanata, Canada Merrick & Company Full timeOverview: Coordinate, perform and oversee detailed field commissioning services, assessments, and studies for all types of facilities/systems including the following: laboratories, nuclear spaces, hospitals, clean rooms. Generate commissioning plans; write commissioning specifications; develop commissioning installation checklists and functional test...