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Human Resources and Administration Manager

6 months ago

Tofino, Canada Tla-o-qui-aht First Nation Full time

Tla-o-qui-aht First Nation

**Human Resources & Administration Manager**

**Full Time - Permanent**

**Position Summary**:
Oversees and manages the human resources, administrative and office support services for the Tla-o-qui-aht First Nation (TFN).

**Culture Commitment**
The Human Resources & Administration Manager upholds the culture of the Tla-o-qui-aht First Nation by providing quality corporate support services to the Nation in a manner that is transparent, honest, and respectful. These services strengthen the Nation’s capabilities of providing and improving the quality of life for all. As a proven achiever and polished professional, you are a very strong organizer, communicator and proactive individual. You effectively manage stressful situations with a tolerance to ambiguity, and you work well with a wide variety of people at all levels of management. You have an energetic demeanor and possess a proven track record for being a strong team player. You are a resourceful self-starter; thrive in a fast-paced, dynamic setting and enjoy multi-tasking in a technical environment.

Human Resources

Oversee and support full-cycle recruiting and staffing of all positions;
Take responsibility for leading organizational departmental planning with department managers, including work plans, capacity building and professional development for all positions

Implementing performance management and improvement systems;
Ensuring compliance with regulatory requirements as it relates to employees; provide managers with advice in reference to the Canada Labour Code
Provide employee needs assessment, training and development;
Responsible for Human Resource Policy development and implementation;
Supporting organizational efforts to maintain and improve employee relations;
Oversee employee and community communications;
Responsible for employee compensation and benefits administration;
Accountable for establishing policies and procedures for employee safety, welfare, wellness, and health, including Health & Safety Committee;
Ensuring availability of employee services and counseling;
Maintaining accurate and confidential employee files;
Developing and maintaining all work descriptions & job postings in collaboration with managers.

Administration:
Manage the inventory of supplies and equipment required at TFN’s main office
Arrange for janitorial services for TFN’s facilities and manage the service agreement with the suppliers

Oversee the process of establishing contracts and service level agreements with third party suppliers and/or service providers

Establish, implement, and maintain policies, procedures, and practices regarding communications, information technology, information management and building security;
Prepare and distribute internal and external communication bulletins, including community news bulletins;
Provide IT support to the Nation when possible, and liaison with external IT technicians and contractors when necessary to resolve issues;
Addresses IT hardware and software needs and ensure that personnel are equipped with and trained on the necessary IT resources;
Maintain the TFN’s website;
Provide guidance and assistance to department managers in the resolution of administrative issues;
Managerial Responsibilities:
Plan, co-ordinate, and oversee the delivery of the activities of the program or service to meet the department’s objectives.

Manage the financial performance of the department by preparing and operating within approved budgets and reporting discrepancies.

Identify and manage staffing needs within approved budgets and participate in the recruitment and selection of staff.

Provide leadership, motivation, and direction to the department’s employees from hiring to termination, including the areas of training, development, performance, conflict resolution, and task allocation.

Create a safe work environment that respects all people, including employees, co-workers, and stakeholders.

Represent the Nation and foster a culture that supports the Nation’s vision, mission, values, and objectives

Uphold the Nation’s policies, procedures, and practices including financial, human resources, and safety initiatives.

**Qualifications**

Education, training and certificates
University degree in business management or public administration, preferably with a human resource component
Possession of the CPHR Designation or in process of completing is an asset

Work experience
3 years experience in a Human Resources role
3 years experience in a Supervisory role
Experience with First Nation funding and reporting

Knowledge, skills, abilities, and attributes
Knowledge:
**o **Human Resource management practices, government and corporate labour legislation, human resource management software, information management systems, MS Office

Skills and abilities:
**o **Strong conflict resolution skills
**o **Excellent time management
**o **Establish priorities, research and analysis, technology adapt
**o **