Asset Management Specialist

4 weeks ago

Kitchener, Canada Conestoga College Full time

**Requisition Details**:

- **Job Title**:Asset Management Specialist - Facilities**:

- **Requisition #**:23-326R1**:

- **Campus**: Doon
- **Department**: Utilities, Sustainability, & Facilities Information Systems
- **Payband**: I
- **Starting Rate**: $36.19
- **Payband Range**: $36.19 - $41.94
- **Hours/Week**: 37.5
- **Posting Date**: Friday, August 4, 2023
- **Closing Date**: Sunday, August 27, 2023 at 11:59 PM EST
- **Vacancy Type**: Support Staff - Full-time

Support Staff Full-time New Position

(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)

Under the direction of the Manager - Utilities, Sustainability & Facilities Information Systems, the incumbent is responsible for providing support and maintaining all facilities-related data and information systems (Colleges Ontario Facilities Space Inventory (COFSI), asset management database (VFA), CMMS) as well as municipal documentation including Fire Safety Plans. The individual also maintains a building inventory system and provides facilities information to the Director, Managers, and other departments.

**Responsibilities**:

- Maintains the Colleges Ontario Facilities Space Inventory (COFSI) database
- Obtains space changes from Construction Services
- Ensures accuracy of drawing measurements (as-built)
- Ensures database is updated monthly
- Provides input to COFSI reports to Colleges Ontario and the Ministry
- Obtains changes, additions, and new build as-built drawings from Construction Services
- Ensures all digital and hard copy facilities-related drawings are up to date
- Facilitates and maintains asset management database updates
- Supports the yearly audit of facilities assets through outside audit consultants
- Reviews audit information for accuracy and completeness
- Develops and supports Dashboard Applications
- Supports Construction Services by providing current and accurate data and information and occasionally providing drawing services.
- Updates and maintains information for Conestoga’s owned and leased properties including legal surveys, topographical surveys, stormwater management studies and information, etc
- Coordinates software updates and upgrades to Archibus System as needed, including user setup
- Provides support to the installation, testing and maintenance of Archibus software to service the needs of the department and the College
- Liaises with the IT Services and external vendors to troubleshoot and resolve system problems

**Qualifications**:

- Three-year Diploma/Degree in Building Engineering Technology, Data Management and Analytics, Business Management, Architectural Technology, or Facilities Management program
- Five years of practical experience with database structure
- Experience in using AutoCAD in a facilities management, architectural or facilities engineering firm or equivalent is required; experience with the most recent version is preferred
- Autodesk suite (AutoCAD and BIM), Revit, and Microsoft Office suite certifications will be considered an asset
- Demonstrated competence with data management principles and methods
- Excellent computer skills including Excel and Access
- Analytical skills with very high attention to detail
- Advanced organizational, interpersonal and communication skills
- Ability to work in a team environment within a complex organization
- Ability to adapt to change
- Time management skills
- Knowledge of building architectural, mechanical, and electrical systems
- Knowledge of site services infrastructure
- Willingness to undertake safety training once on the job which may include WHMIS Training, etc.
- Overtime work may be required including evenings and weekends for special events, operational shutdowns, etc.

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