Administrative Support

3 weeks ago

Lethbridge, Canada Agri Novatex Canada Full time

Join our team as an Administrative Support and help deliver a high standard of customer service and administration support by addressing all internal and external inquires within set time frame and in accordance with our values. This position will require full time hours during the months of May to September, and part time hours during the months of October to April. Scheduled work hours can be flexible.

The Administration Support’s main responsibilities include but are not limited to:
FINANCE FUNCTIONS:

- Serving as a backup for Company bookkeeping which includes accounts payable and accounts receivable, and bank deposits.
- Contacting past due accounts for collections processing.
- Collecting and tracking Rebate Program.
- Assisting with customer invoicing.
- Miscellaneous duties as required.

ADMINISTRATION FUNCTIONS:

- Maintaining electronic customer account files via SharePoint and composing Accounts on File (AOF) as needed.
- Entering and maintaining customer price lists in Oracle.
- Ordering office supplies.
- Answering main phone line; taking messages and/or forwarding calls to the appropriate person.
- Coordinating social media material from sales team.
- Creating miscellaneous reports and presentations as requested for key management meetings throughout the year.
- Coordinating promotional items for the sales team, including inventory management and shipping of items.
- Tracking missing Proof of Delivery (POD) documentation from freight companies.
- Providing support for product pickup traffic.

Knowledge & Professional Skills:
Essential:

- Prior track record of achievement and success in customer service/sales or office administration
- Intermediate level of computer skills and MS Office programs
- Strong organizational and time management skills
- Cross cultural awareness and experience in interacting with a wide variety of people and positions
- Excellent verbal and written communicator, with a strong creative flair
- Attention to detail and accuracy

Desirable:

- Experience in sales/service of Agricultural products
- Knowledge of working with ERP such as Oracle/SAP/other
- Accounts payable/receivable experience

Education & Qualifications:

- High school diploma.
- Work on-site at the Agri Novatex Canada office in Lethbridge county.
- Fluency in French is a plus, but not required.

Competencies:

- Teamwork and thinking
- Self-Management
- Prioritizing and Multi-tasking
- Problem Solving
- Customer Focus
- Adaptability & Innovation

**Job Types**: Permanent, Part-time, Full-time

Pay: From $16.00 per hour

Expected hours: 20 - 40 per week

**Benefits**:

- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Lethbridge, AB: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you willing to work full time for approximately five months and part time for approximately seven months?

**Education**:

- Secondary School (preferred)

**Experience**:

- Accounts payable: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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