Project Coordinator

7 months ago

Mississauga, Canada Nedco Canada Full time

GENERAL ACCOUNTABILITY
- The incumbent is responsible for overseeing day to day assigned projects. He\she is also responsible for providing a wide range of administrative support to the Project Manager.

SUMMARY
- The Project Coordinator reports directly to the Project Manager and is in direct contact with the manufacturer, contractor, internal management and sales team

SUPERVISORY RESPONSIBILITY
- The Project Coordinator has no direct supervisory responsibility, but provides advice and guidance, as required, on department’s projects

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

DUTIES
- Attends required site meetings. (ie... kick-off meetings for larger projects)
- Responsible for placing purchase orders, release and track delivery with the suppliers for new projects.
- Maintains all project documentation (hard copy and electronic).
- Process and track Warranty Replacements for Projects.
- Issue approval drawings to contractor for review and, once approved, forward approved drawings to the manufacturer while maintaining copies for company records.
- Maintain project delivery schedules and expedite when required.
- Process price changes for material additions and deletions.
- Balance project budget, to maintain margin and avoid overbilling scenarios.
- Oversee day-to-day assigned project inquiries and liaison between manufacturer, contractor, internal management and sales team.
- Source alternative products, quote and establish deliveries to meet required project deadlines.
- Maintain positive business relationships with suppliers and customers and resolves concerns or complaints that may occur.

QUALIFICATION REQUIREMENTS
- Community College education plus a minimum of five (5) years related experience in the industry, or the equivalent combination of education and experience.
- Success in the position is dependent on strong AS400 skills. Incumbent must be proficient in MS Office suite (Word, Excel, etc) and be comfortable learning and using new software and computer programs such as OnBase and Project Management Systems.
- Ability to read and interpret relevant documents such as contracts, specification sheets and manuals.
- Ability to create reports, correspondence and contracts to suppliers, customers and management.
- Ability to communicate effectively with customers and suppliers.

GENERAL COMPETENCIES

Customer Focus
- Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; talks and acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Informing
- Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organization; provides direct feedback and information to individuals so that they can make accurate decisions; is timely with information.

Listening
- Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees.

Organizing
- Maintains complete and confidential files in a manner that information is always well organized and easy to retrieve. Can marshal resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.

Perseverance
- Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks.

Process Management
- Good at following out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; gets more out of fewer resources.

HEALTH AND SAFETY
- Must follow and comply with all health and safety policies, procedures and regulations, which can be found in the Rexel Canada Health & Safety Manual.

MEASUREMENTS
- Incumbent is evaluated on the successful implementation of a wide range of project initiatives and on developing and maintaining positive business relationships with vendors, customers and fellow employees. The Project Coordinator is also evaluated on her/his contribution to the development of a positive image for Rexel.

**Job Types**: Full-time, Permanent

**Salary**: From $48,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: In person

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