Project Manager Assistant

5 months ago

Victoria, Canada ServiceMaster Restore of Victoria Full time

Reporting to the General Manager, the Project Manager Assistant (PMA) will assist the Project Manager (PM) in planning and directing activities of restoration projects to ensure goals are accomplished within a prescribed time frame.

**DUTIES & RESPONSIBILITIES**

The following is a list of the essential duties and responsibilities of this job. The tasks and the time spent performing each task may vary as business needs require. ServiceMaster Restore maintains the right to modify job duties and responsibilities at its discretion.

**Scheduling**
- Complete projects or assignments assigned while ensuring customer satisfaction through a timely restoration process
- Coordinate the PM's schedule, construction/repair schedules, material schedules, and communicate updates to stakeholders
- Communicate with clients and vendors as necessary to advise of projects and/or schedules updates
- Scheduling meetings and site visits for the PM to homeowners, insurance adjusters, and trades vendors

**Communications**
- Communicate and coordinate project activities between the PM, internal staff, crew, sub-contractors and clients
- Notify the PM of new or cancelled claims indicating dates, timelines, and details of the any losses
- Receive and respond in a timely manner to any incoming calls

**Administration**
- Prepare requests for quotes, purchase orders, work orders, notices of commencement, supporting documentation for cost breakdown and other documents for jobs as needed
- Compile accurate job costing sheets for accounting purposes based off of estimates completed by the PM, costings sheets, and purchase orders
- Complete invoicing form in the required format and distribute in a timely manner
- Initiate and update client records, including, creating files for all quote claims, maintaining client files, and ensuring all documents are scanned and accounted for
- Document details of all other major occurrences in the scope of the project, including emergencies, structure scopes, estimates, letters to clients and adjusters, as per the PM's direction

**General**
- Maintain professional conduct and appearance in all client facing activities
- Establish positive rapport with clients when possible
- Provide an exceptional level of service that exceeds the expectation of the client
- Conduct all work in accordance with company safety policies
- Adherence to all company workplace policies
- Perform other duties as may be required

**QUALIFICATIONS**

To perform this job successfully, an individual must be able to perform each essential duty listed above satisfactorily. The requirements listed below are representative of the knowledge skills and abilities required. Employees who do not possess the requirements for a job at the time of hire are expected to attain the skills, knowledge and abilities required within a specified period of time as agreed upon, in writing, with the Manager and/or Franchise Owner. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Characteristic and Ability Requirements**
- Ability to coordinate effectively with the PM and stakeholders involved in projects
- Effective communication skills both written and verbal
- Ability to engage clients and deliver excellent service
- Thorough decision making skills
- Highly organized, strong attention to detail and ability to multi-task
- Demonstrated sound work ethics
- Proven ability to build and maintain strong working relationships
- Flexible, adaptable and able to work effectively in a variety of settings
- Operates with honestly and integrity with a genuine desire to make valuable contributions to the team
- Works well independently and in a team environment

**Educational Requirements**
Education Required: High School Diploma

Other Education/Certification/Training preferred: n/a

**Work Experience Requirements**
Work experience required: Minimum of one (1) years of experience in a project support or related role. Experience in construction and/or restoration is preferred.

Job related experience required: n/a

**Technical Requirements**
Equipment: Office Equipment (copiers, scanners, printers, faxes, etc.)

Software: Knowledge and experience of MS Outlook, MS Word, MS Excel, MS Access

Other: n/a

**Competencies**
- Accountability - sets standards of performance for self; assumes responsibility and accountability for successfully completing tasks; encourages others to take responsibility.
- Adaptability - treats new situations or changes as an opportunity for growth; focuses on the benefits of change; speaks positively about the change; modifies behaviour effectively and tries new approach without resistance.
- Builds Trust and Respect - treats people with dignity, respect, and fairness; listens to others and considers opinions and ideas; shares thoughts, feelings, and rationale for decisions made, operates with integrity.
- Customer Focus - effectively meets the needs of our customers; both

  • Assistant Project Manager

    4 days ago

    Victoria, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Assistant Project Manager

    6 months ago

    Victoria, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Assistant Project Manager

    6 months ago

    Victoria, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Assistant Project Manager

    5 months ago

    Victoria, Canada Maple Reinders Full time

    **Job Description**: **Assistant Project Manager -** **Buildings** Maple Reinders is pleased to announce that it has been awarded the contract for the construction of the Royal BC Museum Collections and Research Building in Colwood, (Victoria) BC. The new facility will be an advanced, sustainable, and culturally sensitive building that will serve as a...

  • Assistant Project Manager or Project Coordinator

    6 months ago

    Victoria, Canada Maple Reinders Full time

    **Job Description**: **Assistant Project Manager / Project Coordinator (Victoria, BC)** Maple Reinders is pleased to announce that it has been awarded the contract for the construction of the Royal BC Museum Collections and Research Building in Colwood, (Victoria) BC. The new facility will be an advanced, sustainable, and culturally sensitive building that...

  • Project Management Assistant

    5 months ago

    Victoria, Canada Upanup Studios Full time

    Upanup is looking for an entry-level, full-time permanent Project Management Assistant to help support our Strategists in coordinating and executing various project management tasks with regards to web development projects. We are looking for someone who brings a passion for client interaction along with a positive demeanour to this position. As a vital...

  • Project Manager Assistant

    5 months ago

    Victoria, Canada Downs Construction Full time

    **JOB DESCRIPTION** PROJECT MANAGER ASSISTANT About Us At Downs Construction Ltd., we set ourselves apart from similar disaster restoration companies in the Victoria area in many ways. We have more than four decades of combined experience working in the industry delivering exceptional services to residents and business owners in the area. In addition, the...

  • Administrative Assistant/project Manager

    5 months ago

    Victoria, Canada SAMANTHA WEEKS Design Group Full time

    **Job Title: Administrative Assistant/Project Management Associate** **Company Overview**: Join our dynamic and innovative interior design firm, where creativity meets efficiency. We specialize in crafting bespoke interiors that inspire and transform spaces. Our team is dedicated to delivering exceptional design solutions tailored to our clients' needs,...

  • Project Manager Assistant

    5 months ago

    Victoria, Canada ServiceMaster Restore of Victoria Full time

    Reporting to the General Manager, the Project Manager Assistant (PMA) will assist the Project Manager (PM) in planning and directing activities of restoration projects to ensure goals are accomplished within a prescribed time frame. **DUTIES & RESPONSIBILITIES** The following is a list of the essential duties and responsibilities of this job. The tasks and...

  • Project Manager Assistant

    5 months ago

    Victoria, Canada ServiceMaster Restore of Victoria Full time

    Reporting to the General Manager, the Project Manager Assistant (PMA) will assist the Project Manager (PM) in planning and directing activities of restoration projects to ensure goals are accomplished within a prescribed time frame. **DUTIES & RESPONSIBILITIES** The following is a list of the essential duties and responsibilities of this job. The tasks and...

  • Project Assistant

    3 months ago

    Victoria, Canada Pinchin Full time

    Project AssistantBritish ColumbiaToday is the day to boost your career! Pinchin is seeking a Project Assistant to join our team to assist in project management and coordination. The Project Assistant can reside anywhere in British Columbia.As a Project Assistant you will report directly to a Project Manager. You will play a pivotal role on our team...

  • Project Assistant

    6 months ago

    Victoria, Canada BC Assessment Full time

    BC Assessment is currently looking for a permanent Project Assistant to join the ITS Support Team at the Uptown office in Victoria! This entry-level position is great for someone looking to start their career within project management or business analysis and is looking to grow! Organization Overview BC Assessment is a Provincial Crown Corporation that...

  • Project Assistant

    6 months ago

    Victoria, Canada Lubec Construction Ltd. Full time

    Lubec Construction Ltd. is a fast-growing Construction Management Company with office located in Victoria, British Columbia that specializes in multi family construction across both Alberta and British Columbia. Lubec upholds an unmatched standard of quality and professionalism both on site and in the office. We are founded and structured on a model which...

  • Project Assistant

    3 months ago

    Victoria, Canada Lubec Construction Ltd. Full time

    Lubec Construction Ltd. is a fast-growing Construction Management Company with office located in Victoria, British Columbia that specializes in multi family construction across both Alberta and British Columbia. Lubec upholds an unmatched standard of quality and professionalism both on site and in the office. We are founded and structured on a model which...

  • Project Assistant

    3 weeks ago

    Victoria, Canada CBRE Full time

    **Project Assistant** **Job ID** - 191669**Posted** - 07-Nov-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Project Management **Location(s)** Victoria - British Columbia - Canada **Primary Function**: *** To provide administrative support to Project Managers through all project phases in the delivery of owned...

  • Project Manager

    1 month ago

    Victoria, Canada ASSA ABLOY Full time

    ASSA ABLOY Entrance Systems is a leading supplier of entrance automation solutions for efficient flow of goods and people. We offer complete pedestrian, industrial and high-performance door solutions. We provide a wide number of products and services to a global clientele in more than 100 countries. ASSA ABLOY Entrance Systems is a division within ASSA...

  • Project Manager

    5 months ago

    Victoria, Canada BuzzClan LLC Full time

    _**Hiring !!!!!! Hiring !**_ The Project Manager at Experience Level 1 functions as project lead and is expected to operate at a senior level and have a solid understanding of the challenges and complexity in managing a project team in a complex public sector environment. The Senior Project Manager is expected to: **a) **have a minimum of five (5) years of...

  • Project Manager

    5 months ago

    Victoria, Canada Buzzclan Full time

    In addition to the qualifications and demonstrated expertise on projects with the characteristics described for PM Levels 1 through 3, the IT-related Project Management Consultants are expected to have an undergraduate degree in information technology, sciences, engineering or other technology related field; have IT -related project experience; and have...

  • Project Manager

    6 months ago

    Victoria, Canada Flatiron Construction Corp Full time

    Overview: Manages a single project contract to ensure that budget, project personnel and production schedule is completed in compliance with Owner expectations, contract specifications and Company standards. What you will be doing: - Manages all aspects of the project, including construction, budget and cash management for a single assigned project to...

  • Project Manager

    5 months ago

    Victoria, Canada Maple Reinders Full time

    **Job Description**: **Project Manager - ICI Construction**: Maple Reinders is pleased to announce that it has been awarded the contract for the construction of the Royal BC Museum Collections and Research Building in Colwood, (Victoria) BC. The new facility will be an advanced, sustainable, and culturally sensitive building that will serve as a community...