Project Assistant

6 months ago

Victoria, Canada BC Assessment Full time

BC Assessment is currently looking for a permanent Project Assistant to join the ITS Support Team at the Uptown office in Victoria This entry-level position is great for someone looking to start their career within project management or business analysis and is looking to grow

Organization Overview

BC Assessment is a Provincial Crown Corporation that develops and maintains real property assessments throughout British Columbia in addition to providing real property information. BC Assessment serves the citizens of British Columbia and has 13 offices throughout the province.

At BC Assessment, our people and culture are important to us. We work together to create a culture that appreciates differences in all forms. We trust and respect each other, and are invited to bring our whole selves to work. We are committed to making BC Assessment the best possible place to work, and through our efforts ultimately contribute to a better British Columbia. Our digitally agile, service-centric employees are productive, engaged, and work collaboratively in a modern flexible workplace. Our employees are at the heart of our organization and we are proud to be recognized as one of

BC’s Top Employers

for the tenth year

At BC Assessment, we offer competitive

benefits

for our employees:
- Work-life balance - 35-hour work weeks, hybrid work options and flexible work schedules.- Public Service Pension Plan - one of the best in Canada, allowing you to plan for your future.- Health and Wellness - generous extended health and dental benefits through Pacific Blue Cross and an Employee Assistance Program to help support our employees overall well-being.- We offer a reduced-cost bus pass through the BC Transit ProPASS program and our Uptown office has a secure bike storage and secure change rooms with lockers.- Career development - we want you to grow and learn with us We provide ongoing learning, leadership development and career development scholarship program.- Location - Our office is located in Saanich, BC at Uptown which overlooks several shops and coffee shops and is walking distance to the Galloping Goose trail network.

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request. If you require assistance or an accommodation due to a disability, please

contact us.

Job Overview

Reporting to the Executive Coordinator, the Project Assistant provides support in areas such as project management, contract management, budget and forecasting activities and general ITS administration.

We are looking for someone who is motivated and has excellent communication, analytical thinking, problem solving and time management skills. You are knowledgeable in project management and contract management practices and eager to share your knowledge. You are able to prioritize work and assignments accordingly. Most importantly, you are a team player with a great personality who sees the strength in working together to provide exceptional outcomes.

Key Accountabilities- Provides administrative support to the project teams and management, including organizing meetings, assembling meeting materials and maintaining project records and information.- Identifies changes in status, timelines, projections and resources that present risks and opportunities through the continual review of the project plan and reports.- Organizes and scribes integration meetings, documents issues, decisions and actions for follow up and reporting.- Prepares technical reports such as network diagrams, environment management dependencies, Gantt charts and work breakdown structures.- Creates purchase requests/purchase orders for contracts, maintaining a library of contract documents and a log of contracts with summary information, in accordance with BCA policies.- Tracks expenditures by contract, maintaining a log of all invoices and financial status of each contract, with charges correctly allocated against each project.- Designs and produces executive/stakeholder presentations, informational brochures, public education material or other promotional materials.- Provides training on project administrative and software tools, templates, and procedures to other staff.- Sets up and maintains multiple user project tracking systems.- Recommends project administration standards and practices.

This position is included in the bargaining unit. BC Assessment may establish an eligibility list for this competition.- Location: Victoria, BC - Uptown- Compensation: $54,901.17 - $64,501.32**Qualifications**:

- Note: An equivalent combination of education and experience may be considered._

Education- Secondary school graduation or equivalent.- Completion of courses in project management such as an introductory course in project management.

Experience- 1 year of experience providing project management support services.

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