Assistant Manager, Payroll

4 weeks ago

Waterloo, Canada Ontario Teachers Insurance Plan (OTIP) Full time

Company Description
**Who We Are**

With every job, there’s always the question of “why”. Why join a company? Why be part of their mission? Here, the why is easy. It’s because at some point, we’ve all needed someone there for us.

At the OTIP Group of Companies (OGC), we believe that something special happens when employees feel valued for the work they do, supported as the people they are, and included in the very fabric of the organization: they bring their best to work every day. And that's why we mean it when we say we put our people at the centre of everything we do. Join us as we grow our way into a future that reimagines what it means to deliver meaningful benefits support and service.

**Job Description**:
**What You’ll Do**:
Reporting to the Senior Manager, HR Operations, you’ll be responsible for planning, organizing, directing and evaluating the daily operation of the Payroll team to ensure that payroll is processed accurately and timely.

The core parts of your role will be to:

- Payroll oversight and administration for 1000+ employees including reviewing and validating payroll information, assisting with processing payroll to meet timelines, preparing or reviewing payroll-related remittances, coordinating year-end activities, and payroll compliance.
- Manages the bi-weekly full cycle payroll including updating payroll records within the system, including taxation, deductions and earnings set-up, group benefit premiums, etc.
- Leads a team of Payroll Administrators in running payroll and other required processes.
- Maintains various payroll schedules (maternity leave top-ups, salary continuance, STD payments, taxable benefits, etc.), prepare ROEs and other related tasks.
- Responds to escalated payroll inquiries within established turnaround times.
- Supports completion of annual corporate audit by delivering audit requirements.
- Approves payroll journal entries and reconciliations to support month-end accounting close.
- Establishes and maintains payroll internal controls to maintain financial security and keeps financial and payroll information confidential.
- Primary point of contact for external parties such as regulatory bodies and auditors.
- Develops, manages and monitors standards and guidelines for payroll administration and submission.
- Oversees and supports regulatory requirements including payroll year-end (e.g., T4, RL-1, and T2200 tax forms, CRA, CSST).

**Qualifications**:
**Let’s Talk About You**:

- A recognized payroll designation such as Certified Payroll Manager (CPM).
- A minimum of two years’ experience in the payroll field. Experience in a supervisory role is considered an asset.
- Working knowledge of Canadian and Provincial payroll legislation.
- Experience working with an HRIS is required. Ceridian Dayforce HCM is preferred.
- Advanced knowledge of payroll internal controls.
- Intermediate knowledge of Microsoft Excel, and financial accounting software (general ledger module).
- Ability to handle sensitive and confidential information.
- Exceptional communication skills and a demonstrated ability to deal effectively with all levels of internal and external stakeholders.
- A strong customer focus and commitment to customer satisfaction.
- Superior time management and organizational skills to manage competing priorities.

Additional Information
**Some of the Perks We Offer**:
We offer best-in-class pension and benefits, total reward programs and comprehensive mental wellness supports to set you up for every success in and outside of work. Here are just some of the reasons you’ll love working here:

- Rewarding salary and bonuses that truly value your dedication
- Industry-leading group benefits with 100% premium coverage (excluding LTD) that start on your first day
- Defined benefit pension plan for a financially confident retirement
- 100% coverage of approved continuing education and licensing fees
- Flexible work-from-home and hybrid options
- Unlock your potential with opportunities for advancement
- OTIP and its group of companies strive to create an accessible and inclusive work environment where everyone is treated with respect and dignity. Upon individual request, we will endeavor to remove any barrier to the recruitment and selection processes and provide accommodations for persons with disabilities._
- As a business, we protect what matters most to our members. As an employer, we value what matters most in our workplace. Together, this includes fostering a diverse, equitable and inclusive environment for all. We are committed to learning and evolving so we can continue to celebrate what makes us special. You are who you are, and our differences are what make us unique._

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