Payroll & Finance Assistant (Ay2 Finance)

2 weeks ago

Winnipeg, Canada Nine Circles Community Health Centre Full time

**Nine Circles Community Health Centre**

**Is currently hiring for**

**Payroll & Finance Assistant (AY2 Finance)**

**0.8 EFT (31 hours per week)**

**Permanent**

**$19.831 to 23.014/hour doq**

**Job Summary**:
Reporting to the Operations Manager, the Administrative Secretary provides payroll/benefits administration, financial administration, and other general administrative supports for assigned Programs in Nine Circles CHC. Key responsibilities include:

- Payroll/Benefits Administration and Human Resource Support
- Financial Administration

The job is permanent, 62 hours per two-week period (including holiday pay hours). The regular work days for this position will fall between 8:00 a.m. and 6:00 p.m. Mondays through Fridays.

The position is classified as **CUPE**. A comprehensive benefit package is provided as per employee eligibility via HEB Manitoba.

**Key Responsibilities**:
Key areas of responsibility include:
Payroll/Benefits Administration and Human Resource Support
- Preparing, updating, balancing and transmitting electronic payroll data base including, but not limited to employee information, bi-weekly time sheets and electronic files and data tracking systems
- Preparing employee enrollment and change forms, including in-house forms, personnel record forms, Revenue Canada, payroll service provider, HEB Manitoba (including HEPP), and Blue Cross forms
- Collecting and retaining employee information and maintaining payroll files in accordance with FPIEDA and PHIA
- Receiving payroll, comprehensive checking of accuracy of data, distribution of cheque stubs and payroll forms, and preparation of invoices and remittance forms
- Developing, completing and reconciling payroll related forms, reports, accounts and files
- Providing information and assistance to employees and management on payroll related matters
- Completion of month-end and year-end payroll procedures, including reconciliations and reports
- Orienting new staff with emphasis on payroll systems, time sheet preparation and comprehensive introduction of all benefit plans
- Maintaining detailed and complete payroll filing system and maintaining human resource tracking systems and tools
- Troubleshooting and recommending appropriate actions for all duties listed above as identified by the Administrative Secretary and/or Director of Finance

Financial Administration:

- Preparing Accounts Payable/Accounts Receivable source documents, entering of same into general ledger, issuing cheques, investigating related issues
- Providing information and assistance to employees and management on financial administration matters (payables, receivables, petty cash)
- Preparing bank deposits and supplying related information to Director of Finance and Administration
- Developing and maintaining data bases, lists, financial analyses and supporting documentation
- Preparing and coding payables, receivables, and basic journal entries for Director of Finance’s review
- Posting payables, receivables, and basic journal entries to accounting system (Microsoft Dynamics)
- Managing petty cash including holding, distributing, balancing and replenishing as required
- Provide support to Director of Finance as required including financial data reconciliations and development of finance department resources

A detailed job description stating all position duties and responsibilities is available upon request.

**Qualifications**
- Education_
- Completion of the first year of an accounting certificate program (minimum)
- Education and/or experience in payroll administration and full cycle accounting, specifically accounts payable processing
- Complete high school education, Manitoba standards, required.
- Education and/or experience in administrative assistant program is an asset
- Equivalent combination of education and experience may be considered
- Special Training:_
- Proficiency in Microsoft Word, Excel and Outlook required.
- Knowledge of and experience in basic accounting procedures and practices
- Knowledge of and experience in payroll administration
- Knowledge and experience with electronic medical record systems (e.g. Accuro)
- Ability to reconcile general ledger accounts, prepare basic financial analyses and journal entries
- Knowledge, Skills, and Experience_
- Working knowledge of applicable employee benefits packages
- Demonstrated problem solving and trouble shooting skills
- Other_
- Excellent command of the English language (both oral and written).
- Ability to learn and adapt to new computerized and web-based programs
- Demonstrated problem-solving skills essential
- Ability to maintain a high level of confidentiality
- Ability to plan and organize a heavy workload, under pressure, to meet deadlines and complete a variety of administrative duties
- Demonstrated ability to effectively contribute in a team environment
- Demonstrated ability to work independently, with mínimal supervision

**How to Apply**
- Nine Circles thanks all applicants for

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