Receptionist / Admin

1 month ago


Toronto, Canada Bantrel Co. Full time

Company Description

Bantrel is proud to be a leading provider of Engineering, Procurement, Construction and Construction Management (EPC / EPCM) services in Canada.

For 40 years we have delivered end-to-end solutions for some of Canada’s most challenging and complex energy, mining, infrastructure and nuclear projects, with an unrelenting focus on safety and quality. Bantrel performs design and procurement services from our primary Calgary, Edmonton and Toronto office locations and delivers construction management and self-perform construction services at various Client sites across Canada.

We operate independently but leverage the global expertise of and provide resources to our affiliate Bechtel Corporation, one of the largest EPC companies in the world, and remain Canadian focused including through our other shareholder, McCaig Investments, a respected local family group of businesses and deep community supporter. Our private ownership provides long-term business planning and strategic decision horizons supported by a strong financial position.

Bantrel Co.: My Company | LinkedIn

**Job Description**:
Bantrel has an exciting opportunity for a receptionist/admin to join our team in Toronto.

We are looking for an individual who excels in collaborative, dynamic and fast-paced environments. We are in search of a task-oriented, self-starter who is confident and has exceptional communication skills. You will be a person who thrives in an open world environment but knows how to find a work-life balance. You are also a person that can work around flexible working hours as we work with people in various time zones, and ability to provide occasional after-hours support.

In this full-time permanent role, you will be a champion of** **diversity & inclusion.
- Please note this position is not eligible for a relocation subsidy or living out allowance. This role is office based however is eligible for our Hybrid Work Program.

**Duties & Responsibilities include**:

- Answer main phone lines for our group of companies.
- Provide initial point of contact for visitor and vendor support. Acts as Receptionist and greets guests to the office.
- Monitor department service mailbox and ticket system.
- Assist Office Services team members with general office support tasks.
- Request and manage office supply orders including but not limited to coffee supplies, office stationery, print and copier toners.
- Support Office Services team members with troubleshooting and service requests for photographic fleet.
- Communicate open items and issues to key stakeholders, including management.
- Shipping and Receiving Assets between Offices and Field Sites.
- Prepare expense reports for managers and assist the team with expense queries.
- Support for booking travel and hotel arrangements.
- Prepare & issue minutes of meetings.
- Book and organize special events and/or training and catering for meetings as required.
- Maintain Outlook Distribution Lists & office room bookings.
- Ensure training requisitions are filled out properly and initiate them when required.
- Update corporate resumes for proposals as required.
- Assume additional responsibilities as assigned/required.

**Qualifications**:

- Minimum High School Diploma.
- Degree or Diploma from post-secondary institution relating to engineering, design, construction, administration or business management is preferred.
- Knowledge of phone answering systems such as Tendfor would be considered an asset.
- Experience and/or training in Microsoft Office Suite (specifically Teams, SharePoint, Word, PowerPoint).
- Multi-tasking and coordination skills in a high pressure and fast-paced environment.

Additional Information



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