Medical Education Program Coordinator

3 weeks ago

Edmonton, Canada University of Alberta Full time

**MED Medicine Department**:

- Competition No.

**S100650817**
- Posting Date

**Mar 29, 2023**
- Closing Date

**Apr 12, 2023**
- Position Type

**Full Time - Grant Funded**
- Salary Range

**$51,055 to $69,342 per year**
- Grade

**08**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

This posting will be used to fill 2 positions

**Location - **North Campus, Edmonton. The role is hybrid with a mix of remote and in-person.

**Working for the University of Alberta**

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Position summary**

Under the administrative supervision of the Team Lead Medical Education, this position requires a collaborative, team orientated, diplomatic and proactive individual capable of working with a great deal of autonomy but also within the Medical Education Business Unit team environments through sharing of knowledge and skills, contributing ideas and recommendations. The individual must have a detailed working knowledge of the requirements of their education program(s) and possess excellent interpersonal, problem solving skills and multi tasking skills with flexibility and adaptability when taking directions from multiple sources. This position requires an affable, highly proficient individual who is adept at coordinating multiple schedules and the various detailed complex tasks and projects required of this position.

**Duties**
- Acts as the primary administrative contact and resource for program, addressing trainee and faculty inquiries and concerns
- Coordinates and arranges meetings for Education Directors as relates to trainees and ensures all appropriate paperwork is submitted to offices within Faculty of Medicine
- Administers trainee evaluation process
- Coordinates distribution and return of educational resource materials and dissemination of notices for rounds and seminars, awards, research and conference events
- Creates content for and maintains accurate information on the education programs, ensuring user-friendly, up-to-date information is available to trainees and faculty
- Coordinates all administrative aspects of awards process including nominations, notification to award winners, coordinating purchase of awards and/or processing of pay action forms
- Attends and collaboratively participates in Faculty of Medicine and Department of Medicine Program Coordinator community meetings
- Participates in orientation and training of new MEPCs
- Ensures MEPC desk manual for the program on Google site is current and up-to-date
- Compiles data and organizes trainee records for performance discussion at education program meetings
- Maintains web-based evaluations by distributing evaluations, monitoring receipt and follow-up; administers evaluations for trainees rotating through supported programs through a web-based system (WebEval and/or MEDSIS)
- Maintains rotation evaluation assessment via web-based systems
- Tracks expenses and monitors monthly finance reports for accuracy; processes travel claims from trainees and Education Directors as required
- Organizes and coordinates trainee orientations, which include planning meetings, preparation and distribution of agendas and meeting materials, generating minutes of meetings and assisting with action plans as required
- Develops and maintains subspecialty trainee program manuals and rotation handbooks
- Coordinates examination processes for trainees (written and verbal exams); creates exam schedule, registers trainees for exams, assists with invigilation of exam, ensures all materials/resources are available for exam, and ensures dissemination of exam information and results to trainees
- Coordinates trainee call schedules and ensure submission of call stipend payment reports
- Assists in scheduling and preparation for lectures, rounds, teaching sessions, and small group sessions
- Obtains medical statistics, research grant, teaching faculty lists, and publication data for inclusion in accreditation document

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