Accounts Payable Specialist

3 weeks ago

Nisku, Canada 5Blue Process Equipment Inc. Full time

**POSITION TITLE: ACCOUNTS PAYABLE SPECIALIST**

**REPORTS TO: CFO**

**DEPARTMENT: ACCOUTNING**

**Position Summary**

Reporting to the CFO the Accounts Payable Specialist works with fellow employees to: manage all aspects of vendor relationships for our company. This includes receiving and processing invoices, performing all transactional entries to the accounts payable system, and initiating payments to vendors. This position is also responsible for handling all internal and external inquiries related to accounts payable.

**Duties and Responsibilities**
- Receive, three-way match, and enter all vendor invoices into accounts payable system;
- Invoice Customers upon notification from Project Managers upon reaching a milestone on the P.O. Updates the project file. Transits the invoice to the Customer using the Customer’s preferred method. Processes the invoice in Microsoft dynamics - Great Plains;
- Prepares and makes bank deposits for payments received through the mail;
- Shares responsibility for receipt and matching of Vendor invoice;
- Prepares semi-monthly cheque runs, prints cheques, ensures cheques are signed, distributes cheques and files Vendor invoices after attaching to the cheque stub;
- Ensures employees have completed all forms for sign-on;
- Maintains vendor employee files and electronic files;
- Reconcile credit card statements.

**Direct Reports**

The Accounts Payable Specialist is a motivated member of the Accounting/Finance/HR team working together in the most efficient manner. The position directly reports to the Chief Financial Officer.

**Tools, Systems, Equipment and Machinery**

PC/laptop with Microsoft Office, Microsoft Dynamics - Great Plains, internet banking software (HSBCnet), and third-party invoicing software (CORTEX, ADP ).

**Physical Requirements**

Sitting for long periods at a time focused on a computer screen.

Must be able to lift 20 lbs.

**Travel Requirements**

None

**Working Environment**

Works in a controlled office environment. Occasionally visits to the shop requiring appropriate safety equipment.

**Communications**

Effectively communicates relevant information to co-workers and managers. Interacts in a respectful and cooperative manner. Resolves and/or escalates issues in a timely fashion. Understands how to communicate difficult/sensitive information tactfully.

**Qualifications**
- Accounting certificate (2-year diploma) is an asset.
- Minimum 3 years’ experience in accounts payable is required.
- Preference will be given to applicants with industry experience.
- Experience with the software listed above is considered an asset.
- Ability to work in a fast-paced environment.
- Attention to detail and accuracy.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$65,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

**Experience**:

- Accounts payable : 3 years (preferred)
- Accounting: 2 years (preferred)
- Great Plains Software: 1 year (preferred)

Licence/Certification:

- Class 5 Licence (preferred)

Work Location: In person

Expected start date: 2023-09-05

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