Recreation Sporting and Events Coordinator

2 weeks ago

Vancouver, Canada Musqueam Indian Band Full time

About Musqueam

Reporting to the Recreation Manager, the Recreation Sporting and Events Coordinator is responsible for working closely with the Leads from the Squamish and Tsleil-Waututh Nations in overseeing and coordinating all aspects of planning, organizing, and executing major sporting and marquee events that occur within the traditional and unceded territories of the Nations. This position will work closely with Chief of the Musqueam Indian Band in a wide range of tasks and responsibilities, to ensure the event run smoothly and meets the expectations of participation of the Band and its internal and external stakeholders.

Major Sporting and Marquee events will focus on FIFA World Cup, (and can include Invictus Games, Grey Cup, 2025 Juno Awards, and other events as per Manager direction) as agreed upon by the Musqueam, Squamish and Tsleil-Waututh Nations.

The position interacts with outside governments and their agencies on recreational initiatives, and develops and maintains sources of outside program funding. This positions work has a significant impact on the fitness habits of the Musqueam community and its neighbouring nations. This position is required on a full time term basis for two years based on funding. This position is required to work Monday to Friday between 830am to 430pm. However will require flexible work hours based on events.

Roles & Responsibilities
- Plans coordinates, organizes, develops recreational, athletic, fitness or sports activities, often in collaboration with other departments and Nations for external events related to sportings events as needed.
- Develop comprehensive plans for events, including scheduling, venue selection, logistics, and operations. Ensure all aspects of the event are well-coordinated, from initial planning stages through to completion.
- Lead and manage a team of staff and volunteers, assigning tasks, providing guidance, and ensuring effective collaboration among different departments of the Nation.
- Prepare and manage the event budget, ensuring cost-effectiveness while maintaining high standards for the event. Monitor expenditures and make adjustments as necessary to stay within budget.
- Negotiate with other orders of governments to discuss capacity development and legacies for the Nation. Maintain strong relationships with other governments, project proponents, sponsors, governing bodies, athletes, and media partners
- Work closely with the MST leads and the specific project team to develop and implement an engagement strategy to increase community participation in the events.
- Conduct post-event evaluations to assess the success of the event and identify areas for improvement. Gather feedback from participants, sponsors, and stakeholders to inform future event planning.
- Assembles supplies and sports or equipment. Instructs users in the proper use of various fitness or sports equipment
- Monitors recreational or sports activities to ensure safety and provide emergency or first aid assistance when required
- Prepares and distribute flyers and brochures
- Other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES
- Bachelor’s degree in Sports Management, Event Management, Business Administration, or a related field.
- Proven experience in event management, preferably in the sports industry.
- Strong leadership and team management skills.
- Excellent organizational, planning, and problem-solving skills.
- Ability to work under pressure and manage multiple tasks simultaneously.
- Ability to condense information and present to leadership quickly and effectively for approvals
- Knowledge of budgeting and financial management.
- Familiarity with marketing strategies and sponsorship development.
- Understanding of compliance, legal issues, and safety regulations related to sporting events.
- Certificate in First Aid and CPR (sports specific first aid preferred)
- Sound knowledge of recreational and fitness programming, use of sports and fitness equipment, and the rules and coaching of various team and individual sports.
- Ability to understand and prepare basic program budgets
- Skill in locating sources of outside funding, preparation of funding proposals, and acquiring the funds.
- Skill and knowledge in development and presentation of program progress reports.
- Skill, knowledge and ability to oversee and guide staff, directly or indirectly through other staff.
- Ability to prepare and administer budgets, maintain records and prepare reports
- Ability to work well with all age groups
- Ability to maintain confidentiality
- Strong oral and written communication skills and organizational skills
- Ability to interact with a wide variety of individuals
- Ability to use tact and good judgement.
- Willingness to take training
- Valid BC Driver’s License and vehicle required
- Criminal Records Check

Working Conditions
- The work is performed in an office environment as well as outdoors
- The role may require working outside regular business

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