Competitions Coordinator

2 weeks ago

Vancouver, Canada Squash BC Full time

**SQUASH BC - EMPLOYMENT OPPORTUNITY**

**COMPETITIONS COORDINATOR**

**Key Responsibilities**

The Competitions Coordinator will support Squash BC’s membership, tournament directors, volunteers in providing tournament and league services.

The Competitions Coordinator works directly under Squash BC’s Sport Development Manager and has close working relationships with the rest of our team. Specific task and responsibilities of this role include:

- **Tournament & Event Services**_
- Promote Squash BC Tournament Services Packages to host facilities
- Perform Tournament Services including Pre-Event Participant Communications, Seeding and Draw Creation, Tournament Scheduling, etc.
- Provide tournament management system support to tournament directors
- Coordinate shipment of tournament equipment with tournament host facilities
- May be asked to serve as Tournament Director for some events
- **League Coordination & Support**_
- With Squash BC VSL Coordinator and Sport Development Manager, perform all administrative and promotional duties required to deliver the Vancouver Squash League, such as scheduling, communications, administration, marketing, and league support.
- Set-up Squash BC Sanctioned Leagues on the league software system
- Support other Squash BC Sanctioned Leagues, as needed
- **Competitive Calendar**_
- Update the Squash BC Calendar of Events as events are sanctioned
- Ensure Tournament Safe Sport Requirements are met
- Liaise with Squash Canada to ensure all administrative requirements are met for dual-sanctioned events
- **Provincial Championships**_
- Work with other Squash BC team members to deliver annual Provincial Championships, including BC Squash Championships, BC Junior Squash Championships, and others
- Support with event preparation for Provincial Championship events
- **Administrative**_
- Support the Sport Development Manager in creating various Competition reports
- Manage the Squash BC Junior Pathway Point Systems (Silver Series & Squash Starters)
- Audit leagues and tournaments to ensure all participants are active Squash BC members
- Various additional duties, as assigned by the Squash BC team

**Requirements & Preferred Experience**
- Post-Secondary in Sport Management, Recreation, Kinesiology, or similar field
- Prior experience working in a sport organization (local, provincial, national)
- Strong understanding of individual sport program and competition structures (or willing to learn)
- Strong organization, attention to detail, and time management skills
- Software literacy (this role uses Google Workspace Suite, Wordpress, Slack, Trello)
- Experience working with tournament and/or league management software
- Strong teamwork and collaboration skills
- Knowledge of British Columbia’s provincial sport landscape
- Passion for the growth and development of sport at a provincial level
- Knowledge of or experience in squash is not required, but would be considered an asset

**Schedule**

**Compensation**

The Competitions Coordinator will receive compensation ranging from $18 to $22 per hour, depending on level of experience and qualifications.

**Why work at Squash BC**
- Be a part of a small but growing team with a shared mission of developing squash
- Mentorship and career development opportunities
- Hybrid work environment
- Team social activities, including Staff Squash Days and other events

**Application Instructions**

**About Squash BC**

Squash BC is a non-profit organization providing leadership and direction for the growth and development of the sport of squash in BC. Through driving awareness and advocacy inside and outside the squash court, Squash BC’s goals are to provide leadership in promoting the sport, provide access to funding, and enable lasting connections for its members across the province in a focused effort to grow participation.

The Coordinator is responsible for the coordination of the day-to-day activities of the Office Manager. This individual will be responsible for scheduling, customer service, and other duties as assigned.

**Essential Duties**:

- Manage and schedule customer activities and appointments
- Maintain customer satisfaction by providing outstanding customer service
- Maintain a clean and organized office environment
- Communicate with customers, vendors, and co-workers in a professional manner
- Order and maintain supplies inventory
- Coordinate office cleaning, kitchen, and breakroom needs as needed
- Perform other duties as assigned by the Office Manager

**Required Skills**:

- Excellent oral and written communication skills, with a strong ability to follow directions, priorities, and procedures
- Strong organizational skills with a demonstrated ability to multitask in a fast-paced environment
- Demonstrates a high level of integrity, confidentiality, and professionalism in all interactions with employees and customers
- Demonstrates ability to work effectively in a team environment with other professionals as well as on

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