Coordinator, Events and Operations
2 weeks ago
Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Business Operations, Level A
Job Title
Coordinator, Events and Operations (South Campus)
Department
South Campus Operations | Athletics and Recreation
Compensation Range
$4,341.17 - $6,253.75 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
March 27, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Job Summary
The Coordinator, Events and Operations (South Campus) is responsible for the front-line management of student-staff (75+) and operations coordination across several different facilities including Thunderbird Park, Thunderbird Stadium, Baseball Centre, Tennis Centre, and the Doug Mitchell Thunderbird Sports Centre. This individual's responsibilities include supporting the management of the student operations staff, working with both internal athletic department units and external parties to schedule the facility, and facilitating private bookings and equipment rentals. Specifically, this position oversees all general operational aspects of the front desks and bookings of recreation programs and spaces - including the cash reconciliation, cash handling, inventory management, sales reporting, and booking contracts. The incumbent should expect to be at their desk 70% of the time.
The shift for this position will vary depending on seasonal, event and facility requirements, however the shifts will be required during afternoon/evenings and weekends. This position reports to the Manager, Events and Operations (South Campus). Assists in the management of over 75 student operations and admin staff.
Organizational Status
Athletics & Recreation (A&R) is a department within the VP Students portfolio, with a strong focus on creating an exceptional UBC student experience. The A&R Department has a team of approximately 125 employees, and is led by a strong cross-unit management team. It services over 60,000 students through recreational programming, 26 varsity teams, and 13 competitive clubs along with thousands of members of the UBC community.
Work Performed
FACILITY OPERATIONS- Provides front-line management of the front desk and facility operations for several facilities (Baseball Centre, Tennis Centre, Doug Mitchell Thunderbird Sports Centre and Thunderbird Park) under the guidance of the Manager, Events and Operations (South Campus).- Implements all aspects of the customer service plan and member services and is responsible for the administration of the registration system.- Oversees all cash handling including cash outs, petty cash, and deposits.- Ensures that all payment processing takes place in a secure environment and that clear and effective cash handling procedures are in place and strictly followed.- Day-to-day management of inventory of POS items.- Approves refunds, ensuring that all approvals and rejections are based on established policies and procedures.- Oversees the sales of facility memberships and the administration of drop-in programming.- Uses PerfectMind to analyze the trends in product demand and orders retail product accordingly for the Operations Centre. Uses PerfectMind to provide analysis of registration trends and makes recommendations to the Manager.- Identifies and escalates maintenance issues to manager.
FACILITY BOOKINGS & EVENT MANAGEMENT- Creates and develops rental contracts in registration and booking system, and collects rental payments.- Responsible for cash and bill collection for rentals and bookings for both contracted and non-contracted users.- Manages and strategically maintains facility calendars for the tennis courts, baseball cages, multipurpose rooms, sports fields and other related spaces with confirmed external bookings and works with programmers to ensure maximum profitability, customer service, efficient facility usage and booking accuracy.- Develop and implement communication protocols and operating procedures for events through the coordination of event plans, information, vendors, suppliers and daily run sheets for events.- Supervise, direct and coordinate the work of vendors, staff and contractors during the event.- Oversees and ensures bookings are delivered with exceptional service and all requirements are fulfilled.- Leads and schedules facility tours for clients seeking to rent the south campus facilities.- Organizes private booking requests for rental equipment including collection and return of deposits, contracts, insurance, and other requirements.- Manages the facility schedules associated with t
-
Event Coordinator
3 days ago
Vancouver, Canada Day of Events Full timeJob description Have a passion for events? Join our growing team and have the freedom to create your own schedule. Day of Events is a growing event coordinating and planning company with a passion for client satisfaction. **QUALIFICATIONS**: - Minimum 1 year of experience as an event coordinator (weddings, private parties, product launches, extended...
-
Event Coordinator
3 days ago
Vancouver, Canada Events & Adventures Full timeEvents & Adventures is looking to hire an Event Manager for our Vancouver area Social Club. This is an event management position that requires you to be adventurous, outgoing, energetic, and creative! You will be planning and leading events in and around the Vancouver area, getting the chance to exp
-
Event Coordinator
3 weeks ago
Vancouver, Canada Events & Adventures Full timeEvents & Adventures is looking to hire an Event Manager for our Vancouver area Social Club.This is an event management position that requires you to be adventurous, outgoing, energetic, and creative! You will be planning and leading events in and around the Vancouver area, getting the chance to explore and engage with singles across the city.LOVE what you...
-
Operations Manager
3 weeks ago
Vancouver, Canada SERVED Catering & Events Full timeJob description Operations Manager Served Catering North Vancouver About Us: Served Catering is a rapidly expanding catering and event planning company located in the heart of North Vancouver. Committed to delivering excellence, we take pride in our renowned hospitality and the use of the finest quality ingredients. Our vibrant and collaborative work...
-
Operations Manager
3 weeks ago
Vancouver, Canada SERVED Catering & Events Full timeJob description Operations Manager Served Catering North Vancouver About Us: Served Catering is a rapidly expanding catering and event planning company located in the heart of North Vancouver. Committed to delivering excellence, we take pride in our renowned hospitality and the use of the finest quality ingredients. Our vibrant and collaborative work...
-
Operations Manager
3 weeks ago
Vancouver, Canada SERVED Catering & Events Full timeJob description Operations Manager Served Catering North Vancouver About Us: Served Catering is a rapidly expanding catering and event planning company located in the heart of North Vancouver. Committed to delivering excellence, we take pride in our renowned hospitality and the use of the finest quality ingredients. Our vibrant and collaborative work...
-
Operations Manager
3 weeks ago
Vancouver, Canada SERVED Catering & Events Full timeJob description Operations ManagerServed CateringNorth VancouverAbout Us: Served Catering is a rapidly expanding catering and event planning company located in the heart of North Vancouver. Committed to delivering excellence, we take pride in our renowned hospitality and the use of the finest quality ingredients. Our vibrant and collaborative work...
-
Events Coordinator
3 weeks ago
Vancouver, British Columbia, Canada Hyatt Hotels and Resorts Full timeAt Hyatt, we believe our guests select Hyatt because of our caring and attentive colleagues who are focused on providing efficient service and meaningful experiences. Our colleagues select us because we provide amazing opportunities, growth and development, a caring and inclusive culture, and fantastic benefits like: Discounted lodging accommodations at...
-
Operations Manager
3 weeks ago
North Vancouver, Canada SERVED Catering & Events Full timeJob descriptionOperations ManagerServed CateringNorth VancouverAbout Us:Served Catering is a rapidly expanding catering and event planning company located in the heart of North Vancouver. Committed to delivering excellence, we take pride in our renowned hospitality and the use of the finest quality ingredients. Our vibrant and collaborative work environment...
-
Operations Manager
3 weeks ago
North Vancouver, Canada SERVED Catering & Events Full timeJob description Operations Manager Served Catering North Vancouver About Us: Served Catering is a rapidly expanding catering and event planning company located in the heart of North Vancouver. Committed to delivering excellence, we take pride in our renowned hospitality and the use of the finest quality ingredients. Our vibrant and collaborative work...
-
Operations Manager
3 weeks ago
North Vancouver, Canada SERVED Catering & Events Full timeJob descriptionOperations ManagerServed CateringNorth VancouverAbout Us:Served Catering is a rapidly expanding catering and event planning company located in the heart of North Vancouver. Committed to delivering excellence, we take pride in our renowned hospitality and the use of the finest quality ingredients. Our vibrant and collaborative work environment...
-
Events Coordinator
4 weeks ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Conferences, Accommodations and Ceremonies, Level A Job Title Events Coordinator Department Events | Operations and Administration | UBC Sauder School of Business Compensation Range $4,688.67 - $6,754.00 CAD Monthly The Compensation Range is the span between the minimum and...
-
Operations Manager
3 weeks ago
North Vancouver, BC, Canada SERVED Catering & Events Full timeJob description Operations Manager Served Catering North Vancouver About Us: Served Catering is a rapidly expanding catering and event planning company located in the heart of North Vancouver. Committed to delivering excellence, we take pride in our renowned hospitality and the use of the finest quality ingredients. Our vibrant and collaborative work...
-
Event Coordinator
4 weeks ago
Vancouver, Canada Cocktails & Canapes Full timeCocktails & Canapes is looking for a full time Event Coordinator to join our growing operation. We have a young and passionate team and are looking for that perfect person to come help us bring our events to life and have some fun while doing it. The role of the Event Coordinator includes but is not limited to the following: - Building, training and...
-
Event Systems Coordinator
4 weeks ago
Vancouver, British Columbia, Canada Canucks Full timePosition: Event Systems Coordinator Department: Event ServicesReports to: Sr. Director, Security & Event OperationsPOSITION SUMMARY:The Event Systems Coordinator assumes a central role within the Event Services and Arena Operations team. Tasked with managing our centralized platform spanning all operational departments, this position is pivotal in enhancing...
-
Event Coordinator
7 days ago
Vancouver, Canada CityStudio Vancouver Full time**EMPLOYMENT OPPORTUNITY** **Event Coordinator - Temporary Contract Position** CityStudio Society seeks a spirited, energetic, creative & dynamic Event Coordinator. This position is a temporary contract position, with possibility of extension. At CityStudio, we are committed to recruiting a diverse workforce that represents our community. Indigenous...
-
Housing Business Operations Lead
3 weeks ago
North Vancouver, BC, Canada SERVED Catering & Events Full timeServed Catering Served Catering is a rapidly expanding catering and event planning company located in the heart of North Vancouver. Committed to delivering excellence, we take pride in our renowned hospitality and the use of the finest quality ingredients. Your primary responsibility is to facilitate seamless communication between the sales, culinary, and...
-
Events Coordinator
3 weeks ago
West Vancouver, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the IELR Director, the Events Coordinator oversees all aspects of event planning and management including but not limited to preparation, implementation, execution, and evaluation of events for the Market Development, Financial Administration Laws & Stakeholder Relations team business line. The Events Coordinator drives...
-
Events Coordinator
7 days ago
West Vancouver, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the IELR Director, the Events Coordinator oversees all aspects of event planning and management including but not limited to preparation, implementation, execution, and evaluation of events for the Market Development, Financial Administration Laws & Stakeholder Relations team business line. The Events Coordinator drives...
-
Events Coordinator
6 days ago
West Vancouver, Canada The First Nations Financial Management Board (FMB) Full timeOverview Reporting to the IELR Director, the Events Coordinator oversees all aspects of event planning and management including but not limited to preparation, implementation, execution, and evaluation of events for the Market Development, Financial Administration Laws & Stakeholder Relations team business line. The Events Coordinator drives FMB’s...