Executive Assistant, Chief Operating Office

4 weeks ago

Winnipeg, Canada People Corporation Full time

We are seeking an **Executive Assistant, Chief Operating Office** to join our team in Winnipeg.

This is an exciting time to join People Corporation. Our high level of acquisition activity and our consistent organic growth continue to define and further enhance our benefits, pension, and HR products and services and how they are delivered to our clients.

**The Executive Assistant will**:

- Support the Senior Leadership team with the coordination of the team meetings, retreats, and offsites by assisting with development of the agendas, coordinating all aspects of logistics needs, preparation of meeting materials, and following up on action items
- Provide a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Senior Leaders' time
- Monitor upcoming deadlines and bring items forward for follow-up in a timely manner, follow up on status and completion of key action items
- Coordinate travel arrangements and itineraries
- Manage expenses and credit card statements and prepare expense reports
- Maintain and update business and professional contact databases

**To be successful as the Executive Assistant, Chief Operating Office** with** People Corporation, you will need**:

- Strong business acumen coupled with excellent organizational and interpersonal skills with a high comfort level dealing with management and individuals at all levels in the organization.
- Considerable judgment, tact and discretion in preparing, disclosing, and handling information of a confidential and sensitive nature
- Excellent communication (oral and written) with advanced listening skills to quickly discern and be able to respond to all types of telephone and in-person enquiries
- Capable of understanding and facilitating a high volume of complex and strategic matters including but not limited to internal and external communications, relationship management, and issues management
- Superior time management and multitasking skills and the ability to prioritize tasks, to work in high-pressure situations and respond to conflicting demands, changing priorities and tight deadlines with mínimal supervision
- A professional, responsive, resourceful, flexible, high energy, and results driven approach complemented by a positive work attitude and interest in taking ownership and assuming accountability
- A logical and systematic approach to administration support duties by anticipating needs, providing timely reminders, being well organized, having a critical eye to detail and ability to learn new systems as required
- To maintain confidentiality and discretion as it relates to the Executive office
- To be proactive and a seasoned thinker with a bias for action while working with mínimal supervision
- The ability to work in an agile work environment and be change resilient
- To have an interest in innovation and a commitment to stay up-to-date with the latest technology
- Minimum 10 years of progressive senior administrative work experience or equivalent combination of education and experience
- Advanced knowledge of Office 365

**What's in it for you**:

- Learn by working alongside our experts
- Extended health care and dental benefits
- A retirement savings plan with company contributions
- A suite of Health & Wellness offerings
- Mental Health programs and support for you and your family
- Assistance for the completion of industry designations
- Competitive compensation

At People Corporation we are committed to helping businesses succeed. We are a national provider of benefits, retirement, wealth, wellness, and human resource solutions. Our experts and solutions serve over 20,000 clients representing nearly 3 million Canadians. We offer customized solutions designed to fit the unique needs of businesses and their employees, members and stakeholders.

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