Office Administrative Assistant

2 weeks ago

Waterloo, Canada All Saints' Anglican Church Full time

**About us**

We are professional, agile and our goal is to All Saints’ Anglican Church is a growing church in North Waterloo, where a committed group of people are learning how to follow Jesus Christ. We have expanded our offerings to our community and Waterloo through our new church facility and the attached SideWalk Community Centre.

**Job Overview**:
All Saints’ Anglican Church is a growing church in North Waterloo, where a committed group of people are learning how to follow Jesus Christ. We have expanded our offerings to our community and Waterloo through our new church facility and the attached SideWalk Community Centre. We are currently seeking an Office Administrative Assistant. This position is 35 hours per week from April 29th, 2024 to August 16th, 2024.

Compensation package: $16.55 per hourHours: Monday-Friday 10:00 am - 5:00 pm. Some flexibility to support events outside of these hours may be required.

While we thank all applicants for this position, only those selected for an interview will be contacted.

Description: The primary purpose of the Office Administrative Assistant is to support the church office and The SideWalk Community Centre in running effectively by keeping the congregation and community aware of services and activities and assist the Rector, Wardens, other clergy, and staff in the parish administration.

**Duties & Responsibilities**:

- Prepare weekly bulletins and inserts as well as other materials in preparation for worship services.
- Assist clergy and other staff with administrative needs such as appointments, filing, letters, etc.
- Sort and deliver incoming mail to named individuals; open and respond to all mail not addressed to an individual.
- Print and prepare letters and envelopes for parish mailings, newsletters, and correspondence.
- Keep Parish list up to date, maintain Parish Database, Website and Social Media Channels (Facebook, Twitter, Instagram). Knowledge of Tithe.ly is an asset but not required.
- Look after Church and SideWalk Community Centre bookings and rental agreements in conjunction with Wardens. Inform the sexton, etc. who need to know of all events and parish activities. Include all church and community centre bookings in appropriate calendars and databases.
- Maintain adequate inventories of regular and seasonal office supplies. Purchase office supplies as needed.
- Assist parish groups in ordering and receiving materials.
- Serve as Vestry clerk and prepare Vestry Report for distribution.
- Prepare and maintain parish vestry books and necessary certificates.
- Collate and distribute all announcements from the Diocese, Deanery, Parish, and community.
- Maintain a list of SideWalk Community Centre calendars, and list parish and SideWalk events as appropriate both within the church and to the wider community both through physical media and digitally.
- Prepare any media releases to local media outlets.
- Coordinate and assist volunteers with obtaining police checks.
- Schedule and manage readers and intercessors for worship services as needed.
- Organize paper files and electronic files in the office and on the office computer (both on the hard drive and on Google Drive). Shred any paper materials as needed.
- Other duties as required.

Skills & Experience:

- Experience working in a team environment.
- Imaginative, energetic, and flexible.
- Sensitive pastoral abilities, including but not limited to the maintenance of confidential materials and information when required.
- Computer skills and adept at learning new technology
- Willingness to learn and an attention to detail.

**Requirements**:

- Negative Vulnerable Sector Check within two weeks of being hired.
- Based on the policy of the Employment and Social Development Canada, you must be aged between 15 and 30 and be legally entitled to work in Canada. International students are not eligible.

The Government of Canada funded this position through the Canada Summer Jobs program.

**Job Types**: Full-time, Fixed term contract
Contract length: 3.5 months

Pay: $16.55 per hour

Expected hours: 35 per week

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 2024-04-26
Expected start date: 2024-04-29

  • Office Administrative Assistant

    2 weeks ago

    Waterloo, Canada MarshallZehr Full time

    **Office Administrative Assistant** **Who is MarshallZehr?** **MarshallZehr Group Inc (“MZ”)** provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital - our...

  • Office Administrator

    2 weeks ago

    Waterloo, Canada CCW Inc. Architectural Millwork Casework Full time

    Are you a self-starter and detail-oriented individual with an aptitude for exceptional organizational and administrative skills? We are currently hiring for an Office Administrator who displays excellent office management capabilities. This position is a full-time, one-year Maternity Leave contract with the possibility for continued employment at the...

  • Administrative Assistant

    1 week ago

    Waterloo, Canada MindSteps Psychology Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 9 to 12 hours per week - Education: - Expérience: **Education**: - College/CEGEP - Psychology, other - Medical office management/administration **Work setting**: - Health care institution, facility or clinic **Tasks**: - Schedule and confirm appointments - Answer telephone...

  • Administrative Officer

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative Officer is responsible for the effective management of all aspects of the Department of Recreation and Leisure Studies (RLS) within the framework of the University, Faculty and Department policies. The Administrative Officer reports directly to the Chair and is a resource to the Chair and the Associate Chairs, providing...

  • Administrative Officer

    3 weeks ago

    Waterloo, Canada Medusa Shisha Bar and Lounge Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to the release of...

  • Administrative Officer

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview The Administrative Officer is responsible for the effective management of all aspects of the Department of Recreation and Leisure Studies (RLS) within the framework of the University, Faculty and Department policies. The Administrative Officer reports directly to the Chair and is a resource to the Chair and the Associate Chairs, providing...

  • Administrative Officer

    3 weeks ago

    Waterloo, Canada A-CLASS INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such...

  • Administrative Officer

    6 days ago

    Waterloo, Canada A-CLASS INC. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...

  • Office Administrator

    3 weeks ago

    Waterloo, Canada EPC Full time

    We are looking for a professional, detail-oriented, self-starter to be a part of our team! EPC is seeking an experienced and organized **Office Administrator **to join our team on a full-time basis! As an Office Administrator, you will assist the President, Senior VP and Management Team with administrative tasks around the office. - Headquartered in...

  • Administrative Officer

    2 weeks ago

    Waterloo, Canada Healthcare Systems R & A INC. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Administer policies and procedures related to the release of records in processing requests under government access...

  • Office Administrator

    2 weeks ago

    Waterloo, Canada RMW Exteriors Full time

    **Essential Duties and Responsibilities** - Take detailed and accurate meeting minutes - Maintain the administrative operating system (CRM software) - Data entry (sales figures, new jobs, leads progress etc.) - General office management such as ordering office supplies - Plan and organize events such as fundraisers, sporting tournaments, and appreciation...

  • administrative officer

    4 weeks ago

    Waterloo, Canada Medusa Shisha Bar and Lounge Full time

    Education: Secondary (high) school graduation certificateExperience: Experience an assetTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing...

  • administrative officer

    4 weeks ago

    Waterloo, Canada A-CLASS INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation,...

  • administrative officer

    4 weeks ago

    Waterloo, Canada A-CLASS INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment,...

  • administrative officer

    4 weeks ago

    Waterloo, Canada Medusa Shisha Bar and Lounge Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests...

  • administrative officer

    2 months ago

    Waterloo, Canada Medusa Shisha Bar and Lounge Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests...

  • Administrative Assistant

    3 weeks ago

    Waterloo, Canada Spectramedx Inc. Full time

    Spectramedx is looking for talented individuals to join our Waterloo team to fill the role of Administrative Assistant. The role requires physical presence at our Waterloo office in performing administrative duties and office management. **Requirements**: - Minimum 2 years experience within Administrative Assistant position - Office Administration degree...

  • Administrative Assistant

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Administrative Assistant provides administrative support for the Department Chair and the Administrative Officer and is the first contact for visitors of the Department. **Responsibilities**: Administrative Support: - Manages the Chair’s Schedule; - Consults and collaborates daily with the Administrative Officer providing...

  • administrative officer

    2 weeks ago

    Waterloo, Canada Healthcare Systems R & A INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metAdminister policies and procedures related to the release of records in processing requests under government access to...

  • administrative officer

    4 weeks ago

    Waterloo, Canada Healthcare Systems R & A INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metAdminister policies and procedures related to the release of records in processing requests under government access to information and privacy...