Fleet Coordinator

3 days ago

Toronto, Canada Toronto Hydro Full time

**WORK ILLUSTRATION**:
The Fleet Coordinator is responsible for coordinating the day-to-day activities to support programs within the Fleet & Equipment Services department. The Coordinator uses the departmental technology systems to coordinate services and track work related to the maintenance of fleet assets.

The incumbent is expected to behave ethically and follow the established code of business conduct, policies and internal control procedures, laws and regulations governing Toronto Hydro.
- Toronto Hydro has implemented a mandatory vaccination requirement for all its employees. Proof of full vaccination will be required upon receiving a conditional offer of employment. Toronto Hydro will provide reasonable accommodation to individuals who cannot be vaccinated due to disability or any other ground protected by the Ontario Human Rights Code._

**KEY RESPONSIBILITIES**:

- Reviews and monitors day-to-day contractor and vendor performance, and service.
- Liases with vendors and transacts on contract terms in accordance with Service Level Agreements
- Responsible for contract administration, by coordinating, reviewing and involving appropriate stakeholders with regard to asset-related maintenance and service.
- Monitors and reviews contractor health and safety practices through contractor safety management programs.
- Coordinates requirements with internal stakeholders, external consultants, suppliers, contractors, etc.
- Provides support in the execution of projects, including cost estimates and schedules
- Provides direction to contractors and vendors regarding service agreement expectations
- Prepares reports, updates records and documents pertaining to programs and/or projects
- Performs departmental administration activities as required to manage each program and proactively initiates process improvement initiatives.
- Investigates and follows-up on submitted work requests from both internal and external customers, utilizing departmental technology system for reporting and analytics to review work order submissions on a day-to-day basis to guarantee work orders are closed in a timely manner.
- Monitors analytics that assess and monitor pace and quality of work order closure
- Supports Fleet & Equipment Services Team in any other activities as required

**REQUIREMENTS**:

- Post-secondary education in Business Administration, Engineering, or related field
- 1-3 years' experience working with maintenance programs, equipment asset management, contractor management, and project coordination
- Experience using SAP and advanced MS Office skills
- Project management; support and execution of projects is preferred
- Previous experience working in a unionized environment is preferred
- Knowledge of fleet maintenance operations
- Experience managing a wide variety of internal and external stakeholders (internal business units, contractors)
- Ability to suggest changes or to support new and/or modified processes which contribute to improved productivity and departmental/ divisional performance
- Ability to accept work assignments with a clear understanding of related quality, quantity, cost and performance targets / expectations
- Ability to perform work in a manner that ensures own health and safety and the safety of others
- Ability to act as a safety leader by incorporating sustainable safety and environmental considerations into business decisions and actions
- Excellent project management, time management organizational skills
- Strong interpersonal skills
- Superior verbal and written communications skills
- Demonstrates Customer Focus: models customer focused approach in all decisions and actions
- Champions Change, Productivity, & Innovation: invests in innovation, continuous improvement and productivity as essential drivers of long-term sustainability
- Drives Results & Accountability: has a clear sense of corporate direction, expectations, holds self and others accountable to achieve objectives

***
- Toronto Hydro has introduced a Hybrid Work Arrangement. This position allows for remote work up to three days per week, based on business needs. Employees will be required to come onsite on those days when they are involved in activities that they or their leader feel are better conducted in person. You are expected to live in Ontario and within reasonable commuting distance of the office._

**Job Segment**:Transportation, Project Manager, Business Process, Contract Manager, Engineer, Operations, Technology, Legal, Management, Engineering

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