Administrative Assistant
3 weeks ago
About Homestead Land Holdings Limited
Founded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada’s largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of care in which we would treat our own family members.
Detailed Description:
**Position**: Administrative Assistant
**Department**: Operations
**Location**: Kingston, Ontario
**Job Type**: Full Time
**Length of Term**:Permanent
**Responsibilities**:
- Correspondence for the AVP and Property Managers
- Reception Duties
- Monthly Building Fire Testing Notices
- Monthly Building Inspection tracking
- Process Tenant Notice to Vacates
- Order Business Cards
- Scheduling and Coordination of events in conjunction with Branch Admin
- Complete Chargeback letters for Property Managers and update tracker
- Signage orders
- WSIB certificate updates/procedures
- Office supply orders for branch and sites
- Tracking and follow up of monthly building health and safety inspections
- Monthly updating of the life safety repeat deficiency tracker
- Track and follow up on Life Safety Façade inspections
- Maintain First Aid tracking in conjunction with the Training Facilitator
- Track and follow up on incoming tenant inspections
- Order flowers for sick/hospitalized employees/birthday cakes
- Update trades lists
- Distribute list of weekly amenity closures
- Distribute weekly list of capex projects currently “in-progress”
- Track Spring/Winter Checklists
- Printing orders
- Distribute Holiday Office Hours and Closure Notices
- Track and Update Building Winter/Snow Logs
- Hydro and Utility chargeback letters
- Assist with coordinating branch events (Christmas Party, Summer Picnic)
- Other administrative duties as assigned.
**Skills, Abilities and Requirements**:
- Bachelor Degree/Diploma from a recognized college or university is an asset
- Must be proficient in Word & Excel and the ability to learn new programs
- Excellent verbal and written communication
- Excellent interpersonal skills
- Excellent computer and related technology skills
- Must be able to meet deadlines
- Must be proficient on the telephone
- Must be able to bring an enthusiastic attitude to a team environment
Additional Information
A satisfactory reference check, criminal records clearance, and proof of full vaccination against COVID-19 are required for the position, though the Company will provide any accommodation required by law.
**Behaviors**: Preferred
- Dedicated: Devoted to a task or purpose with loyalty or integrity
- Enthusiastic: Shows intense and eager enjoyment and interest
- Team Player: Works well as a member of a group
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
**Motivations**: Preferred
- Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
- Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work
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