Employee Abilities Coordinator

4 months ago

Hamilton, Canada Mohawk College Full time

**Employee Abilities Coordinator** Status**: Full Time

**Hours**: Monday - Friday, 35 hours/week

**Home Campus**: Fennell (hybrid work arrangements available)

**Rate of Pay**: Payband 9 ($76,029 - $95,038 per year)

**Posting Date**:August 21st, 2024

**Closing Date**:September 4th, 2024 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

**Job Summary**

The Employee Abilities Coordinator manages activities related to Non-occupational and Occupational employee medical leaves and accommodations (short term disability (STD), long term disability (LTD) through a holistic and integrated approach by working with our third-party vendors and administers occupational claims through the Workplace Safety and Insurance Board (WSIB). The incumbent engages in activities/interventions related to accommodations and return to work functions leading to the safe, early and sustainable return to work for employees. The incumbent is also responsible for ensuring employee medical leaves (STD and LTD) and the medical accommodation process are standardized and organized including timely communication to internal partners as needed. The Employee Abilities Coordinator, in conjunction with the Director, Health, Safety and Wellness, is responsible for updating and continuously improving relevant return to work documentation, medical leave forms, internal processes and other related policies.

**What you’ll be doing**:
**Claims Management**
- ** **Work in conjunction with the third-party vendor to manage Short-Term Disability (STD) claims and accommodations.
- Communicate STD status updates to internal partners in the context of length of absence, restrictions and limitations in order to manage Early and Safety Return to Work.
- Provide case management for LTD claim files including corresponding with LTD carrier representatives and employee throughout the period of absence to ensure that return to work opportunities are maximized and ensures completion of documentation.
- Manage employee accommodation requests including regular communication for a smooth transition to Early and Safe Return to Work.
- Ensure timely filing and ongoing management of employee Occupational incidents with the Workplace Safety and Insurance Board (WSIB).
- Assisting the Director, HS&W in developing communications, resources, training and education related to abilities management and attendance for internal groups.
- Maintain and continuously improve the Early and Safe Return to Work Program by researching new methods and strategies.
- Creates and maintains abilities management and attendance support programs policies, processes, training and standard operating procedures.
- Communicate with internal partners while maintaining confidentiality, accuracy and integrity of information obtained in the claims management process.
- Ensure continued and timely communication with employees on approved medical leaves and accommodations.
- Facilitates early and safe return to work accommodations for employees in regard to medical evidence and associated restrictions.
- Ensure development of clear temporary/permanent accommodation requests and plans.
- Provides recommendations to managers regarding accommodation approval/denial outcome and communicates decisions to the employee.
- Participate in return to work / attendance management accommodation grievances, as required and may act as a witness at arbitration as needed.
- Develop and implement an effective communication strategy for the abilities program to all levels of management, unions and employees.

**Metrics/Reporting**
- ** **Analyses Abilities Management program usage statistics on a quarterly basis to identify emerging issues/concerns for the purpose of implementing proactive support mechanisms and recommendations.
- Create quarterly and annual reports outlining various abilities management metrics to be included on overall HS&W executive summaries.

Other duties as assigned.

**What you’ll bring to the role**:

- ** **A minimum of a 3-year diploma/degree related to abilities management.
- NIDMAR certification preferred.
- A minimum of three years of related, progressive work experience, preferably in claims management.
- Must have experience in continuous improvement methods.
- Experience providing attendance management/RTW consultation within a large, multi-union workplace.
- Proven problem resolution and negotiation experience.
- Working knowledge of Workplace Safety and Insurance Act benefits.
- Strong knowledge of related legislation (AODA, Human Rights Code, WSIA, OHSA).
- Working knowledge of Human Resources Management Systems (HRMS).
- Advanced knowledge of Microsoft Office including MS Teams.
- Excellent communication, organizational, analytical a

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