General Administrative Assistant Ii

1 month ago

Toronto, Canada University Health Network Full time

**Job Posting #913275**

Position**:Administrative Assistant II, General**
Site: University Centre, Toronto Rehab
Department: Outpatient Brain Program
Reports to: Manager, Program Services
Scale: A0:06
Salary Range: $23.28 - $29.10 per hour
Hours/Shifts: 0.6 FTE, 22.50 hours per week
Status: Permanent Part-Time

University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant II in our Neuro Rehab Services.

The Energy of the City. The Rewards of a Great Career.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

A leader in adult rehabilitation and complex continuing care, the Toronto Rehabilitation Institute brings together innovative patient care, groundbreaking research and diverse education to help people overcome or recover from disabling injury, illness or age-related conditions.

The **Administrative Assistant II** exercises judgement and independence in the performance of administrative support to the Acquired Brain Injury Services team and the Program Services Manager. The principle responsibilities include: responding to requests for information and channel communication to the appropriate person(s); communicating effectively with clients, team members and internal and external stakeholders; preparing reports including letters, memos, agendas, spreadsheets using advanced functions of Microsoft Office; maintaining/ordering a current inventory of required forms, stationary supplies and equipment; maintaining written and/or electronic calendar/schedules; administering and monitoring billing procedures and budgeting records; booking, coordinating and scheduling appointments, meetings, rooms, etc.; create and maintain nursing scheduling including replacement for sickness and vacation; collecting/compiling data as needed; managing program specific data bases; creating and maintaining accurate and confidential filing systems; scheduling interviews, preparing interview packages, preparing HR documentation; understanding of, compliance with, and commitment to, patient safety responsibilities and corresponding hospital plans, policies and procedures in order to ensure a safe environment for patients; other related administrative duties, as requested by the Managers.

**Qualifications**:

- Completion of Grade XII or recognized equivalent
- Completion of a recognized medical or business post-secondary secretarial arts program at the diploma level
- Minimum of three (3) years related administrative/secretarial support experience
- Experience in a Microsoft Office environment required
- Knowledge of medical terminology required
- Excellent organizational and time management skills
- Excellent interpersonal and customer service skills
- Excellent verbal and written communications skills
- Good knowledge of health care, organizational/office practices, procedures, standards
- Ability to produce high quality work in accordance with Hospital standards
- Ability to maintain confidentiality
- Ability to work well under pressure and use good judgment in assessing difficult situations
- Knowledge of collective agreements an asset

**Posted Date**: January 26, 2023 **Closing Date**: until filled

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply.

UHN thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide for the open position. Applicants need to make their requirements known when contacted.

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