Administrative Assistant Ii

4 weeks ago

Toronto, Canada University Health Network Full time

**JOB TITLE: ADMINISTRATIVE ASSISTANT II - Psychosocial Oncology/Older Adults with Cancer Clinic**

**Job Posting #:919420**

**Union**:Non-Union**

**Site: PRINCESS MARGARET CANCER CENTRE**

**Department**: DEPARTMENT OF SUPPORTIVE CARE

**Reports to**: MANAGER, DEPARTMENT OF SUPPORTIVE CARE

**Hours: 37.5**

**Wage range or Salary: $23.28 - $29.10 per hour (**To commensurate with experience and consistent with UHN compensation policy)

**Status**: Full-time Permanent

**S**hifts**: N/A

**Pos**ted** Da**te**:May 20, 2023

**Closing Date**:Open until filled

**University Health Network (UHN)** is looking for an experienced professional to fill the key role of **Administrative Assistant II **in our Supportive Care Department.

**_ Transforming lives and communities through excellence in care, discovery and learning._**

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.?

***:
The ADMINISTRATIVE ASSISTANT II exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide primary administrative support of physicians and other clinicians, including: acting in a moderately independent manner to maintain several electronic calendars including entering patient appointment information into databases for tracking purposes; utilizing considerable independence to coordinate and organize external community referrals; utilizing knowledge of medical terminology and moderately advanced functions to provide word processing services to facilitate the production of moderately complex documents; organizing, modifying, and maintaining confidential electronic file retrieval methods, systems and/or formats; arranging small to mid-size formal and informal meetings/events; ensuring efficient operation of the office, clinic spaces and front desks, within scope of authority; performing other related clerical support activities; performing cross-functional duties, as assigned or requested; performing other duties consistent with the job classification, as required.

QUALIFICATIONS:

- Completion of a medical terminology course
- Completion of Grade XII or recognized equivalent
- Completion of a recognized post-secondary medical office administration program at the diploma level or equivalent
- Three (3) years related medical administrative support experience
- Previous on-the-job word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
- MS Teams experience an asset
- Epic experience an asset
- Experience with electronic scheduling tools
- Excellent organizational, time management, and prioritization skills
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service
- Excellent knowledge of health care, organizational/office practices, procedures and standards
- Demonstrated ability to work in a team environment and collaborate as an active participant with others in assisting with the delivery of care to patients
- Ability to maintain and protect patient confidentiality
- Ability to produce high quality, reliable work in accordance with Hospital standards
- Ability to work well under pressure
- Ability to use good judgment in assessing difficult situations
- Experience working in a health care environment an asset
- Experience working in a teaching hospital environment an asset
- Second language an asset

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

**Why join UHN?**

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.
- Competitive offer packages
- Close access to Transit and UHN shuttle service
- A flexible work environment
- Opportunities for development and promotions within a large organization
- Additional perks (multiple corporate discounts includ

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