Administrative Assistant

2 weeks ago

Edmonton, Canada University of Alberta Full time

**ART Canadian Literature Centre**:

- Competition No.

**S100351567**
- Posting Date

**Jul 26, 2023**
- Closing Date

**Aug 02, 2023**
- Position Type

**Part Time - Grant Funded**
- Salary Range

**$21,682 to $29,040 (pro-rated) per year**
- Grade

**06**
- Hours

**17.5**

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 3 years and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location** - North Campus Edmonton. This role is in-person.

**Working for the University of Alberta**

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department/Faculty**

**Position**

Reporting to and with limited supervision from the Centre's Director, the Administrative Assistant works with Canadian Literature Centre (CLC) executive board and any other staff to support the Centre's research and programming mandate by ensuring that all administrative duties are performed optimally.

**Duties**
- Attend, when possible, meetings of the Centre's Executive Board and act as resource person and/or recorder during those meetings, as required.
- Supervise and enable (by presence and also promote) "open hours" in the Centre (drop-in hours for student and public access to the Centre's print and digital resources).
- Develop, in consultation with the Director, an annual budget for the Centre; record and monitor expenses using MS Excel and the University of Alberta PeopleSoft Financials System; prepare annual financial reports for submission as part of the Centre's annual reports to the Faculty of Arts and to the University.
- Act as the Centre's website administrator. Manage website content, including updates (in English and French) and development of new website initiatives.
- Negotiate and manage contracts for translation of publicity material and website content (English to French; French to English).
- Assist the Communications Officer with the organization, logistics and execution of CLC events, including consulting about event timing, making catering decisions, booking venues, approving invoices, processing visiting speaker honoraria and travel payments.
- Design and disseminate publicity documents (posters and website postings) for CLC events and initiatives.
- Monitor and purchase Centre supplies and equipment, as required.
- Report facility maintenance issues (cleaning and repairs); arrange for equipment maintenance and repairs; arrange for Centre space security access for CLC principals/staff/visitors.
- Maintain CLC records and archives.
- Perform general administrative functions such as photocopying and other such duties, as required.

**Minimum Qualifications**
- High School Diploma supplemented by relevant coursework, training and experience.
- 1-3 years administrative experience, preferably in a university environment.
- Knowledge of PeopleSoft Financials.
- Excellent written and verbal communication skills.
- Experience and skills in the creation or maintenance of websites.

**Preferred Qualifications**
- University degree.
- Ability to function in English and French would be desirable.

**How to Apply**

**We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

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