Administrative Assistant
2 weeks ago
**POSITION**: Administrative Assistant
**DIVISION**: Aquilini Group
**DEPARTMENT**: Executive Office
**REPORTS TO**: Senior Vice President, Vice President, Legal & General Counsel, and Vice President Real Estate
**COMPANY PROFILE**:
Aquilini Group (“AG”) is a diversified family business founded in Vancouver, BC more than 50 years ago with roots in the real estate development and construction industry. Today the company owns and manages an international real estate portfolio that includes commercial and residential properties, hotels, golf courses, vineyards and blueberry and cranberry farms. In addition to its ongoing pursuits in real estate development and construction, AG has expanded its holdings to include assets in the sports & entertainment, renewable energy, aquaculture, tourist attractions, restaurants, and food & beverage industries.
**SUMMARY**:
The Administrative Assistant provides administrative support to Senior Aquilini Executives. Training will be provided that will gradually broaden the job responsibilities to include management of corporate records and other administrative legal functions. This position will appeal to a self-starter who has ambitions to broaden their knowledge and experiences in one of Canada’s leading privately held companies.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
(other duties may be assigned, as required)
- Executive support including answering and screening incoming calls, calendar scheduling, and assisting with meeting preparation
- Perform basic corporate secretary functions including minute taking and preparation
- Schedule and coordinate meeting logistics and, if necessary, receives guests, coordinates caterings and provides supporting materials for meetings as requested
- Preparing and drafting various correspondence and documents
- Prepare expense reports for Executives
- Monitor accountability and timeliness of projects and responsibilities, including internal and external communication with others involved, and maintains an effective follow-up/bring forward system to facilitate the completion of action items in a timely manner;
- Monitor long-term projects for due dates and provides support reminders as required
- Maintain an organized filing system (physical & electronic)
- Maintain records of external legal retainers and billings
- Maintain an effective database of key contacts
**REQUIRED EXPERIENCE AND QUALIFICATIONS**:
- Degree or diploma in any discipline
- Superior organizational and administrative skills
- Excellent communication skills, including a welcoming telephone manner
- Proven time management skills, with an ability to effectively establish and execute priorities in a dynamic and changing environment
- A polished and professional presentation and temperament, including the ability to remain calm and diplomatic under difficult circumstances
- Proactive, self-starter with the ability to stay one step ahead
- Ability to deal effectively with individuals at all levels
- Solid team player with a strong customer service focus
- Knowledge of MS Word, Excel, PowerPoint, and Outlook
- Sound business judgment and the ability to handle sensitive and confidential information
- Previous experience working in a fast-paced, multi-level, project-based environment with emphasis on timelines and delivery is an asset
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
2 weeks ago
Vancouver, Canada kipling media Full timeCompany DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...
-
Administrative Assistant
7 days ago
Vancouver, Canada EightSix Network Inc Full timeKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put into them....
-
Administrative Assistant
3 days ago
Vancouver, Canada University Canada West Full timePosition Job Title: Administrative Assistant Location: Vancouver Reports To: Manager, Administrative Services Primary Purpose The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general admini
-
Administrative Assistant
5 days ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative Assistant Department Office Administration | Operations and Administration | UBC Sauder School of Business Compensation Range $4,319.00 - $4,540.00 CAD Monthly Posting End Date July 31, 2023 Note: Applications will be...
-
Administrative Assistant
10 hours ago
Vancouver, Canada BC Cancer Full time**Administrative Assistant** **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...
-
Administrative Assistant
4 weeks ago
Vancouver, Canada Fresh Direct Produce Full timeDo you have what it takes to join a fast-paced sales team? Are you a highly organized, analytical, and detail-oriented individual who loves a challenge? We are looking for a full-time Sales Administrative Assistant to join our team! Reporting to the Sales Manager, the Sales Administrative Assistant will ensure daily administrative responsibilities and...
-
Administrative Assistant
5 days ago
Vancouver, Canada Palmer IP Inc. Full time**About us** Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of university, industry and corporate clients. We are currently seeking an experienced administrative assistant to join our team. Our paraprofessionals are critical to our success. They perform the...
-
Administrative Assistant
3 days ago
Vancouver, Canada University Canada West Full time**Position Job Title**:Administrative Assistant **Location**:Vancouver **Reports To**:Campus Manager **Hours**:Various Hours **About University Canada West**: University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by its...
-
Administrative Assistant
5 days ago
Vancouver, Canada University Canada West Full timePosition Job Title: Administrative Assistant Location: Vancouver Reports To: Manager, Administrative Services Primary Purpose The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general administrative support for the campus. Under the Campus...
-
Administrative Assistant
5 days ago
Vancouver, Canada University Canada West Full timePosition Job Title: Administrative Assistant Location: Vancouver Reports To: Manager, Administrative Services Primary Purpose The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general administrative support for the campus. Under the Campus...
-
Administrative Assistant
4 weeks ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr8) Job Title Administrative Assistant Department Strynadka Laboratory | Department of Biochemistry and Molecular Biology | Faculty of Medicine Compensation Range $4,137.00 - $4,456.00 CAD Monthly Posting End Date March 3, 2023 Note: Applications...
