Program Assistant Physical Therapy

4 months ago

Kingston, Canada Queen's University Full time

Program Assistant Physical Therapy

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

**A Brief Overview**

**Job Description**:

**What you will do**
- Provides academic advising support to students.
- Administers, organizes and/or schedules, assignments examinations and/or defenses.
- Provides administrative support to the department and/or unit including scheduling, meeting coordination, room bookings, and office supplies.
- Supports and tracks accounting and bookkeeping activities within the department, including tracking budgets, reimbursements, honorariums, awards, accounts payable and receivable.
- Supports departmental communications including drafting letters, website copy, promotional materials, social media updates, and newsletters.
- Supports accommodation arrangements for students by arranging room booking, equipment setup, ordering, and distributing materials.
- Reviews transcripts and calculates GPAs for admissions and awards.
- Administers experience and/or instructor evaluations of students and alumni.
- Provides administrative support to the department and/or unit including reception, filing, and arranging couriers.
- Provides administrative support to committee(s) including scheduling meetings, preparing and distributing agendas, researching information, record and distribute meeting minutes, and following up on action items.
- Coordinates special events, orientations, workshops, course components information sessions, open houses, programs and/or meetings.
- Maintains and updates departmental websites.
- Provides updates to the calendar to support timetabling.
- Other duties as required in support of the department and/or unit.

**Required Education**
- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.

**Required Experience**
- More than 2 years and up to and including 3 years of experience.

Consideration may be given to an equivalent combination of education and experience

**Job Knowledge and Requirements**
- Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
- Provide information to others that requires technical or administrative explanation or interpretation.
- Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain.
- Adapt messages to meet the needs of the intended audience.
- Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
- Participate in project team meetings and is involved in developing individual and team project plans. Identify new problems and seeks information and input to fully understand the cause.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Break down concrete issues into parts and synthesizes information succinctly.
- Respect diversity and promotes inclusion in the workplace.
- Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.

Employment Equity and Accessibility Statement

**Skills**

**Reference**
- 329987

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