Office Coordinator/executive Assistant

4 weeks ago

Richmond, Canada Teldon Full time

_Teldon Media Group (Teldon) was established in 1969 in Vancouver, BC and our history is firmly rooted in the production of personalized promotional wall calendars - our innovative design and outstanding quality redefined the industry standard and is now the keystone of the company’s growth. With over 50 years of industry-leading expertise, Teldon works with many Fortune 500 companies and individuals throughout North America to help businesses connect with their clients, agents, dealers, and prospects._
- In 2018, we added By Design Publishing to our company portfolio. By Design Publishing provides exceptional print and online personally branded content solutions that help real estate agents stand out from the competition. Their innovative approach to branding and marketing empowers agents to build stronger customer relationships and generate valuable referrals._

We are seeking an enthusiastic and detail-oriented Office Coordinator/Executive Assistant to join our team As the master organizer, you'll be responsible for a range of administrative tasks, from completing reception duties and providing administrative support to booking travel arrangements. You'll provide invaluable executive support by keeping things running smoothly and efficiently, allowing them to focus on what they do best. Your organizational skills will be put to the test as you juggle multiple priorities in a fast-paced environment.

If you're looking for a challenging and rewarding role that lets you flex your administrative muscles, this could be the perfect fit for you

**What We Offer**:

- Competitive salary
- A comprehensive extended benefits package from day one
- Annual Health Spending Account
- An employer matching RRSP program
- Convenient perks including free onsite parking and a fully equipped gym to help you stay active and energized
- Vibrant company culture and energetic office environment with a positive attitude towards work and play.

**What the Office Coordinator/Executive Assistant does**:

- Welcomes and directs visitors in a polite and efficient manner
- Manages and maintains all aspects of the head office, manufacturing office and provides remote support to US office
- Maintains security by following procedures, monitoring visitor sign-in, and issuing visitor badges
- Completes general reception duties including answering and directing phone calls, sorting and sending mail, arranging couriers, and completing expense reports
- Assists with event planning including coordinating corporate catering and liaising with vendors
- Orders all office supplies and maintains inventory
- Liaises with building management to ensure facility is maintained
- Serves as a member of the Health & Safety Committee and assists with coordinating and implementing health & safety projects
- Keeps signage and information up-to-date and posted
- Provides administrative support to President including calendar management, scheduling meetings, and handling personal appointments and tasks
- Coordinates travel arrangements and itineraries for the Executive Team
- Routinely provides support to the Office Manager with various tasks and projects as assigned
- Provides administrative support to senior management, including drafting and editing correspondence, preparing reports and presentations and assisting with special projects
- Assists with HR-related tasks, such as onboarding new employees and maintaining employee records
- Conducts research and prepares reports on various topics as requested

**The Company Will Expect From You**:

- 1 - 2 years of prior experience in a reception or office administration role
- Previous experience working in an executive support role is a strong asset
- Advanced proficiency in MS Office suite (Outlook, Word, Excel, and Powerpoint)
- Proven self-starter with a high attention to detail and organizational skills
- Strong multi-tasking skills and ability to thrive in a fast-paced environment
- Ability to pro-actively anticipate needs and take ownership of tasks
- Strong interpersonal skills with the ability to excel in a team environment and work independently
- Strong verbal and written communication skills in English
- High degree of professionalism and ability to maintain confidentiality
- Valid BC driver’s license with clean abstract and access to a car

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- What are your income expectations?
- When are you available to start?

**Experience**:

- Administrative: 1 year (required)

Work Location: In person

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