Admissions Administrator

2 months ago


Surrey, Canada Stenberg College Full time

Stenberg College is an industry leader with an excellent reputation amongst health care and human service professionals. We take pride in everything we do and truly care about the success of our students.

We are currently seeking a Part-time **Student Services Assistant** to join our growing team

**About the Role**:
The Admissions Assistant provides vital administrative support to the Admissions team. This role is essential for managing time-consuming tasks, including administrative duties, data sourcing, and logístical coordination. The Assistant ensures smooth operations and supports various administrative functions to student our **Program Registrar and Financial Aid Teams**

**Program Registrar Team Administrative Support**:

- Notify applicants of any missing/incomplete documentation;
- Enter new applicant information into SAS;
- Enroll new students on SAS; print and sign enrollment documents and process;
- Keep track of returned enrollment documentation, follow-up on missing items;
- Create student files for new class starts;
- Set up applicants for testing;
- Follow up with new inquiries and previous inquiries;
- Assist with planning and organizing Orientation weekend including ordering food, preparing Student ID Cards, putting together Information/Swag packages, and booking instructor accommodations;
- Prepare reports, letters, correspondence as needed;
- Filing and other general administrative duties.

**Financial Aid Team Administrative Support**:

- Initial prompt communication with new applicants providing payment plans and student loan information;
- Keep Hubspot & SAS notes up to date regarding beginning stages of financial aid process;
- Answering general payment & student loan questions;
- Entering student loan and payment plan information into SAS and Virtual Merchant;
- Assist with organizing new files and tracking missing files;
- Updating necessary documents as needed with annual changes, or start/pricing changes;
- Data witnessing;
- Assist with filing and other general administrative duties.

**Other Duties**:

- Available on occasional weekends for orientations.
- Attends staff meetings, in-service training and graduation ceremonies.

**Qualifications**

High school diploma (Administrative/Business certificate or diploma preferred)
- Previous customer service and/or administrative experience
- Understanding of business fundamentals and ability to create processes and procedures to manage information, people, projects, etc. as required
- Intermediate computer skills including Word, Excel, Outlook

**Job Types**: Full-time, Permanent

Pay: $38,000.00-$40,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- 8 hour shift
- Holidays
- Monday to Friday

**Experience**:

- Administrative experience: 1 year (required)

Work Location: Hybrid remote in Surrey, BC V3T 5X3

Expected start date: 2024-09-30



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