Administrative Assistant, Office of The
5 months ago
**Department description**
University Advancement (UA) at McMaster University is an integrated department that encompasses the areas of Development, Alumni Engagement, Stewardship, and Advancement Services & Operations, working collaboratively with McMaster’s Faculties and units across campus to build relationships and resources on behalf of the University. Our vision is: _Together, we enable McMaster to advance human and societal health and wellbeing. _Our mission is: _Inspired by McMaster’s tradition of collaboration and innovation, we strengthen relationships, reputation and resources in pursuit of our goal to be the best. _
UA’s approach to realizing our mission and vision reflects these core values and principles: Integrity, Quality, Respect, Service, Strategy and Teamwork.
The Office of the Vice-President is a critical hub for leading and coordinating advancement work across our entire team. The Office is responsible for the effective and efficient management of the Vice President’s calendar and correspondence while acting as the first point of contact for University leaders, staff, donors, and alumni to respond to inquiries, provide information, direct requests and provide a high-level of customer service. Work assignments are complex in nature and can vary, requiring a high degree of tact and problem solving.
We are seeking a talented and experienced Administrative Assistant to join our team at an exciting period in UA, supporting our new Vice-President and helping support planning and preparations for McMaster’s next comprehensive campaign.
**Job Summary**
The Administrative Assistant will provide administrative support for the Office of the Vice-President, University Advancement. This position works in a multi-faceted area that impacts a major portion of the University and assists with the implementation and conduct of university-wide responsibilities.
The Administrative Assistant will organize and perform a full range of administrative duties that support the VP and other team-wide initiatives, including financial support, in-person and online meeting coordination, sourcing technical support as required. This role will also assist the VP on research related requests.. This position works closely and collaboratively with other departments, Faculties as well as external partners and stakeholders.
The Administrative Assistant will possess a thorough understanding of University policies, established functions and procedures, and ideally of the advancement sector. Work assignments are complex in nature, where considerable judgment, tact, creativity and initiative are required in resolving problems. The Administrative Assistant will maintain and project a professional commitment and responsibility to excellence, integrity and respect.
Administrative:
1. Understands the performance of all duties related to this role must be conducted with integrity, respect, trust, accountability and teamwork. In assessing workflows, understands the need to be inclusive, open, and to promote a culture of transparency. Understands the need to promote efficiency, reduce bureaucracy, and maintain a balance that delivers upon the University mission for our faculty, students and staff.
2. Provides backup support for the calendar and scheduling for the Vice-President to support both long term objectives and day to day needs.
3. As the expert on University policies and procedures, is a trusted resource who provides advice and direction to the Office.
4. Schedules and coordinates a variety of events and activities such as All Staff meetings as well as other team-wide meetings. Responsible for room bookings, logistics, catering and travel arrangements for in-person meetings. Supports the booking and background support for virtual meetings, including invitations and tracking of RSVPs.
5. Independently manages inquiries and requests and resolves problems requiring good business judgment, in-depth knowledge of the area and general knowledge of the university, its policies and procedures. Determines the appropriate course of action and who should assume responsibility for the resolution of each incoming request. Working within guidelines and policies, finds solutions to unanticipated problems and decides whether the complexity of a problem warrants the involvement of other more senior staff.
6. Conducts research, collects data from both internal and external sources, compiles, processes and synthesizes data and interprets results in order to handle issues and prepare reports, meeting notes and requests in order to meet the needs of the portfolio, the University and/or other stakeholders.
7. Investigates specific issues and develops appropriate recommendations and responses. Acts as a contact person and collects, formats and disseminates information to others. Ensures information is clear, correct and in a form suitable to its intended audience.
8. Organizes workflow, composes and edits correspondence. Maint
-
Administrative Officer
5 months ago
Hamilton, Canada THE REDEEMED CHRISTIAN CHURCH OF GOD, CHAPEL OF PRAISE Full timeEducation: Secondary (high) school graduation certificate - Experience: Experience an asset **Work setting**: - Religious organization **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Administrative Assistant
4 months ago
Hamilton, Canada Dr Badawi's Office Full time**Company description** Medical office for a family physician located in the east-end of Hamilton **Job description** **Job Types**: Full-time, Part-time **Salary**: From $18.00 per hour **Benefits**: - On-site parking Schedule: - Monday to Friday - No weekends **Education**: - Secondary School (preferred) **Experience**: - administrative...
-
Administrative Assistant
2 weeks ago
Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full timeJob Title: Administrative Assistant - Office CoordinatorAitchison College of Technology & Health Sciences Inc. is seeking an experienced Administrative Assistant - Office Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our management team, coordinating office operations, and ensuring the...
-
Administrative and Development Assistant
2 months ago
Hamilton, Canada The Alzheimer Society of BHNHH Full timeUnder the direction of the Team Lead, Administration and the Director of Development, this position provides frontline administrative services to support the operations of the office and program areas. Support may include, but is not limited to, correspondence, volunteer support, reception, program support, finance, and foundation support. This position is...
-
Office Administrative Assistant
3 weeks ago
Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC.Job Summary:The Office Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our office. This includes scheduling appointments,...
-
Office Administration Assistant
2 weeks ago
Hamilton, Ontario, Canada Taha Development Group Inc Full timeJob Title: Office Administration AssistantWe are seeking a highly organized and detail-oriented Office Administration Assistant to join our team at Taha Development Group Inc. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative...
-
Office Administrative Assistant
3 weeks ago
Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining...
-
Office Administrator/receptionist
5 months ago
Hamilton, Canada Dentistry on the Mountain Full timeThis position is at a dental office. Selected individual will be trained on certain tasks after hiring. Must have a customer service and phone experieince. Mandatory knowledge of computer and office products '''Duties''' - Perform various administrative and clerical tasks to support the smooth operation of the office - Assist with organizing and filing...
-
Office Administrative Assistant
3 weeks ago
Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining...
-
Office Administrative Assistant
3 weeks ago
Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining...
-
Office Administrative Assistant
1 month ago
Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining...
-
Office Administrative Assistant
1 month ago
Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining...
-
Office Administrative Assistant
4 weeks ago
Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining...
-
Office Administrative Assistant
4 weeks ago
Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining...
-
Office Administrative Assistant
4 weeks ago
Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining...
-
Office Administrative Assistant
4 weeks ago
Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining...
-
Office Administrative Assistant
1 month ago
Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining...
-
Office Administrative Assistant
1 month ago
Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining...
-
Office Administrative Assistant
4 weeks ago
Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining...
-
Office Administrative Assistant
3 weeks ago
Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining...
