Procurement Coordinator

2 weeks ago

North York, Canada Elections Ontario Full time

**Procurement Coordinator**

For accessibility assistance with this document please telephone Elections Ontario at 1-888-668-8683 or Fax at 1-866-714-2809. You can TTY at 1-888-292-2312.

**Position Status**:Permanent

**Posting Status**: Open

**Location**: 26 Prince Andrew Place, North York, ON M3C 2H4 (Don Mills & Eglinton)

**Starting Salary**: $66,484 per year

**Hours of Work**: 36.25 per week

**Posting Date**:November 6, 2023

**Closing Date**: November 19, 2023

**Who we are**

The Office of the Chief Electoral Officer (Elections Ontario) is an independent, non-partisan office of the Legislative Assembly of Ontario, responsible for administering provincial elections, by-elections, and referenda in Ontario. We are committed to making voting easy and accessible for all electors, while maintaining the integrity, security, and transparency of the electoral process.

**Join our team**

The Shared Services division of Elections Ontario (EO) is seeking a highly qualified, experienced, and collaborative procurement professional for the position of Procurement Coordinator in the Procurement unit. The successful individual will provide support to the strategic sourcing program and ensure compliance with our procurement policy.

**What to expect in this role**

Reporting to the Manager, Procurement you will:

- Coordinate and deliver comprehensive sourcing strategies and define new and enhance existing sourcing initiatives to achieve efficiency and effectiveness and support continuous improvement for the procurement program within EO.
- Conduct research activities and maintain up-to-date knowledge of supply and demand management strategies for goods and services.
- Identify sourcing initiatives which achieve optimal value for money using public procurement processes that are fair, open and transparent.
- Support cross functional project teams through all phases of the procurement process and support the end-to-end procurement process for high-visibility, high-risk and high-spend sourcing initiatives.
- Coordinate and support business requirements, deliverables, evaluation methodologies, pricing models, risk and mitigation strategies, and determine most appropriate methods of procurement.
- Coordinate procurement activities throughout the source-to-contract and procure-to-pay lifecycles.
- Have a unique opportunity to work closely with a variety of different business functions and spend categories which support Ontario’s provincial elections and electoral processes.

**What you need to qualify**
- 3-5 years of procurement-related or similar work experience.
- Demonstrated knowledge and expertise in creating RFPs and RFQs.
- Demonstrated expertise in procurement areas, supply chain management methodologies, theories and best practices including supplier negotiations, contract development and management, supplier performance and relationship management, supplier risk management and RFx development.
- Experience working collaboratively with individuals and groups from a wide variety of backgrounds and organization levels, to incorporate their ideas, adapt to their needs, and to form consensus in appropriate situations.
- Strong commitment to compliance with procurement policies, operational guidelines and business processes governing public procurement in Ontario.
- Strong attention to details, analytical, and problem-solving capabilities.
- Superior verbal and written communication skills (i.e., listen well and communicate clearly).
- Excellent interpersonal, negotiating (i.e., commercial, external and internal), planning, project management and organizational skills in a fast-paced and fluid environment.
- Proven ability to deliver on project management accountabilities in a cross-functional environment and to work effectively in teams.
- Experience working in a large, complex organization (i.e., ability to operate independently and under pressure, to manage multiple concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining personal effectiveness).
- Demonstrated ability to think and act strategically.
- Procurement designation and public sector experience are considered assets.
- Must be legally entitled to work in Canada.

**How to apply**

Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner. We offer career growth opportunities and a competitive rewards program.

**How to request an accommodation**

Elections Ontario is an equal opportunity employer. We are committed to fostering an inclusive, equitable and accessible environment, where all employees feel valued, respected, and supported.

Under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we provide accommodations to applicants with disabilities throughout the recruitment and selection process. If you require a disability-related accommodation to par

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