Research Analyst 2

2 months ago

Toronto, Canada City of Toronto Full time

**Job ID**: 50574

**Job Category**:Administrative

**Division & Section**:Toronto Water, Capital Planning & Implementation

**Work Location**:Metro Hall, 55 John st

**Job Type & Duration**:Full-time, Permanent vacancy

**Hourly Rate and Wage Grade**:$39.14 to $42.88, TF03035, Wage Grade 11

**Shift Information**: Mon to Fri, 35 hours per week

**Affiliation**: L79 Full-time

**Number of Positions Open**: 1

**Posting Period**: 04-Oct-2024 to 19-Oct-2024

Reporting to the Supervisor Purchasing, Toronto Water, the Research Analyst 2 provides procurement knowledge, guidance, and training for Toronto Water staff related to purchasing practices and purchasing support, this Procurement position is responsible for the following:
The successful incumbent will:

- be an experienced procurement professional
- be an experienced individual with Broader Public Sector (BPS) or City of Toronto procurement regulations.

**Major Responsibilities**:

- Provides information and liaises with divisional staff, PMMD, and other corporate partners, as required in the preparation of competitive and non-competitive procurement documents for the purchase of goods and/or services such as: Requests for Quotation (RFQs), Requests for Proposal (RFPs), Requests for Tender (RFTs), Non-Competitive Procurements (NCPs), Request for Informal Quotations (RFIQs), Requests for Expression of Interest (REOIs), Offers to Purchase (OTPs)
- Assists with administrative support and operational duties including the preparation of Purchase Order Amendments (POAs) and related research and analysis for inflationary adjustments, Option Period renewals, term extensions, funding increase.
- Provides assistance to and liaises with divisional and City staff, including PMMD, and other corporate partners, as required in the preparation of POAs.
- Researches and analyzes various operating procedures including Blanket Contract and Purchase Order spending, usage, and makes recommendations on modifications to improve productivity.
- Conducts research and analysis on various price indices and performs complex calculations to determine inflationary adjustments applicable to divisional contracts.
- Compiles and analyzes various forms of research, analysis, reports, summaries and recommendations on program related matters.
- Assists with the preparation of documentation such as Briefing Notes, Recommendation Memos, Bid Award Panel reports, Staff Reports, Purchase Requisitions.
- Collects, maintains, and analyzes data including extracting information from the City's Financial Information System (SAP) to obtain information and perform various forms of analysis.
- Develops and maintains various reports and data in a procurement database used to log and track the status of completed, ongoing and upcoming procurement initiatives and POAs for the division.
- Tracks development of projects and prepares abstracts and summaries using a range of analytical techniques.
- Responds to inquiries requiring knowledge of procurement related policies and procedures.
- Tracks project process and reviews City, Provincial and Federal purchasing regulations and requirements, e.g., Health and Safety, Fair Wage, Municipal codes 195 and 71, to ensure procedural alignment and compliance.

**Key Qualifications**:

- Business related Post-secondary degree or a related discipline or the equivalent combination of education and experience.
- Experience in working with purchasing procedures, policies, and operations.
- Experience preparing a variety of correspondence such as memos, reports, and summaries for senior management.
- Experience in analysis and interpretation of data using variance reports, contract expenditure reports, compliance reports and statistical reporting.
- Experience using Financial Information System such as SAP; experience of SAP Ariba would be an asset.
- Experience with a variety of software packages Microsoft Office Suite, including Word, Excel and PowerPoint.

**You must also have**:

- Knowledge of purchasing procedures and policies and financial monitoring.
- Strong analytical, problem-solving, and mathematical skill to perform calculations, review and interpret reports with a great attention to detail.
- Ability to handle multiple tasks and projects concurrently with proven ability to organize and manage projects, processes, and work teams.
- Ability to plan, prioritize, organize assignments and work with mínimal supervision.
- Strong interpersonal, conflict resolution skills and the ability to work effectively as a member of a team.
- Excellent customer service skills and the ability to provide a positive customer experience.
- Ability to communicate effectively, both orally and in writing with all levels of personnel.
- Ability to generate reports using Financial Information System.
- Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces.

**NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF

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