French Bilingual Administrative Assistant

7 months ago

Winnipeg, Canada St.Amant Full time

**Note that this is a 0.5FTE, which comes to 38.75 hours bi-weekly.**:
**Position Summary and Scope of Service**:
St.Amant's core values reflect a strong commitment to diversity, equity, and inclusion. St.Amant maintains ongoing commitment to recruiting a diverse and talented workforce which is paramount to supporting the community we serve. Reporting to the Service Delivery Manager and consistent with the Mission, Values and policies of St.Amant, the Administrative Assistant is a critical role in ensuring the success of St.Amant business and operations.

Exemplifying the mission, vision and values of St.Amant, the Administrative Assistant works collaboratively with partnered programs while offering employees respectful customer service.

As an active team member in the St.Amant Autism Programs, the Administrative Assistant participates in continuous quality improvement activities, including contributing to the development, modification and implementation of service and program goals, objectives, policies, procedures and standards. The Administrative Assistant uses service evaluation feedback to purposefully and continually strengthen services. The Administrative Assistant actively supports all Program initiatives designed to strengthen services and Program integrity.

The Administrative Assistant assists clinical staff and program managers to implement direct, consultative or mediated models of service. The Administrative Assistant supports a client-centred approach to service or family centered practice when applicable.

The Administrative Assistant is familiar with issues and trends in the field of developmental disabilities and autism spectrum disorder.

**Qualifications**:
**Educational**:

- Grade XII diploma or certificate
- Secretarial training, community college or career college level with emphasis in computer and office skills
- Computer and/or HR related courses are an asset
- Two (2) years' experience in working in a service area providing Staff Education and Development
- Training in Adult Education theory and practice an asset
- Experience with online/virtual learning platforms an asset

**Professional**:

- Two (2) years' previous experience as an executive assistant, administrative assistant or secretary providing a broad range of administrative/secretarial services
- Advanced oral proficiency in French is required. French language testing will be a requirement with a minimum B+ grade level in Speaking & Listening. This level implies that the incumbent can understand and communicate in French when required
- Experienced and knowledgeable in the use of the full range of modern office equipment
- Strong computer capabilities in Quadrant and other online/virtual platforms.
- Strong organizational, time management and communication skills (written and oral)
- Experience in producing accurate and attractive professional documentation/materials
- Experience in creating and maintaining standard templates and forms
- Experience working with employees and the public and in an effective and professional manner

**Personal**:

- Ability to work with mínimal supervision as well as a collaborative team player in a team environment
- Ability to organize and prioritize work in a fast-paced environment
- Ability to generate ideas to improve work procedures and contribute to an environment that fosters growth, development and innovation
- Superb interpersonal ability to establish and maintain positive and productive working relationships with humility and self-awareness
- Ability and willingness to give and receive honest, balanced feedback
- Demonstrates competence and character that inspires trust
- Acts with integrity and respect in all interactions
- Values and commitment to continuous self-growth and professional learning
- Able to work well under pressure to ensure that deadlines are met
- Demonstrates confidential and ethical behaviour in the performance of all duties

**Duties and Responsibilities** also include but are not limited to:
**Program/Service Support**

Consistent with the Mission, Philosophy and Policies of St.Amant, the Administrative Assistant provides a broad range of administrative support activities. Quality services are evident when professional communication, timeliness, accuracy, ethical awareness / sensitivity, confidentiality are consistently demonstrated as required by legislation and program/service standards.

Duties include:

- The Administrative Assistant is responsible for organizing, creating and maintaining databases
- Under the coordination of the Service Delivery Manager, the Administrative Assistant is responsible for the compilation, organizational, and dissemination of clinical and administrative data related to the St.Amant Autism Programs and assisting in the preparation of reports and presentations in a variety of formats, and the maintenance of electronic files
- Organizes data in a computerized environment within specified timelines
- Establishes and maintain

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